2011051607 - Project 10-21 123 E. Main Street Building Improvementsa we of MEETING DATE: 05/16/11
ITEM NO:
I
t �'p COUNCIL AGENDA REPORT
DATE: MAY 3, 2011
TO: MAYOR AND TOWN COUNCIL 0
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 10 -21 — 123 EAST MAIN STREET BUILDING
IMPROVEMENT PROJECT 411 - 821 -2603
AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK
OF MG CONSTRUCTORS & ENGINEERS INC. AND AUTHORIZE
RECORDING BY THE CLERK ADMINISTRATOR.
RECOMMENDATION
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
accepting the work of MG Constructors & Engineers Inc. and authorize recording by the Clerk
Administrator.
BACKGROUND
Los Gatos Saratoga Recreation Department (LGSR) leases the property located at 123 East Main
Street from the Town of Los Gatos to utilize as their main office and operations building. As
part of their lease agreement, and with approval from the Town, LGSR can elect to perform
tenant improvements at their cost.
The Town recently became aware that LGSR wanted to make substantial improvements to the
interior of the facility. The scope of the project included the removal and construction of new
interior walls, repairs to the ceiling, new windows and doors, installation of new carpets, and
painting. Due to the scope of work, as well as staff experience with the public contract bid and
award process, it was determined that this project would be managed by the Department of Parks
and Public Works. While the architectural design was performed by an architectural designer
hired by LGSR, Town staff used the design plans to conduct the public bid process. LGSR will
reimburse the Town for the cost of the building improvements based on previously approved
agreement.
PREPARED BY : TODD CAPURSO
Director of Parks and Public Works
Reviewed by: J5� Town Manager Town Attorney
Clerk Administrator 5�- Finance Community Development
N:1PPW\ MANAGEMENT \COUNCIL \COUNCIL REPORTS\2011 Repws\May 16\ 10- 21.123MainSTreet.certFINAL.docx
PAGE 2
MAY 3, 2011
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 10 -21 -123 EAST MAIN STREET BUILDING
IMPROVEMENTS 411- 821 -2603
DISCUSSION
At its regular Town Council meeting held March 7, 2011, the Council authorized the Town
Manager to execute a contract for this project with MG Constructors & Engineers Inc. The work
has been satisfactorily completed by MG Constructors & Engineers Inc. and is recommended for
acceptance by the Parks and Public Works Department.
CONCLUSION
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of
Acceptance and Notice of Completion accepting the work of MG Constructors & Engineers Inc.
and authorize recording by the Clerk Administrator.
ENVIRONMENTAL ASSESSMENT
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT
The project was completed under budget as demonstrated in the table below.
.. -
Available
Expended/
Budget
Encumbered
F "Available
FY2010/11 Fiscal Impact
Funding
To Date$alance
411- 821 -2603
$ 69,554
$ 68,964
$ 5404
=
TOTALS
$ 69,554
$ 68,964
TOTALII�FNDiTORFS Bi'CA7mEG0_RI' _ - � c -- . _ �_ � ,.u� t -ms's
Construction Contract $ 68,567
Consultant Services 250
Materials 147
TOTALS $ 68,964