2011051606 - Project 10-16 - Street Repair and Resurfacing ProjectS pW N OF
5 Sets`
!p` SGAT� S
MEETING DATE: 05/16/11
ITEM NO. j
COUNCIL AGENDA REPORT
DATE: MAY 1, 2011
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 10 -16 — FY 2010/11 STREET REPAIR AND RESURFACING
PROJECT
APPROVE PLANS AND SPECIFICATIONS FOR THE FY 2010/11 STREET
REPAIR AND RESURFACING PROJECT AND AUTHORIZE STAFF TO
ADVERTISE THE PROJECT FOR BID
RECOMMENDATION
Approve plans and specifications for the FY 2010/11 Street Repair and Resurfacing Project and
authorize staff to advertise the project for bid.
BACKGROUND
The adopted FY 2010/11 Capital Improvement Program Budget designates funding for the Street
Repair and Resurfacing Program. This is a recurring annual project for street rehabilitation
throughout the Town to enhance vehicular safety and maintain the Town's roadway
infrastructure.
DISCUSSION
Over the past several years, the need for pavement rehabilitation work on the Town's roadway
system has exceeded the amount of available resources. As such, street work must be prioritized.
This is done by evaluating a variety of factors including cost, the value of the maintenance
activity, and the type of roadway. Historically, pavement resurfacing work was performed using
a combination of both in -house and contractual resources. As a result of decreased resources, the
majority of resurfacing work is now contracted out, while in -house staff focuses on corrective
measures such as pothole repairs.
PREPARED BY : TODD CAPURSO
Director of Parks and Public Works
Reviewed by:
Town Manager — U Town Attorney
Clerk Administrator _ dance Community Development
N:\PPW\MANAGEMENTICOUNCIL \COUNCIL REPORTS\2011 Reports \May 16 %10- 16.FY20I 0-11 street .resurfacing.capeseal.pse.doex
PAGE
MAY - 3,2011
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 10 -16 — FY 2010/11 STREET REPAIR AND RESURFACING
PROJECT
DISCUSSION (cont'd )
In order to maximize the use of Town resources, staff has evaluated several options for street
resurfacing. One of methods identified has been the use of a Rubberized Asphalt Concrete
(RAC) Cape Seal process as an alternative to the more conventional Asphalt Concrete (AC)
overlay. The base material is made from recycled rubber, which consists of grounded or
granulated rubber particles derived from auto, light truck, or other sources that use a high content
of natural rubber.
The RAC Cape Seal process is the application of a rubber chip seal followed by an application of
a slurry seal for final surfacing. This results in a thin pavement surfacing that provides improved
resistance to reflective cracking and a better overall vehicular ride. This strategy also provides
significant cost savings when compared to conventional overlay strategies. This application has
a life expectancy of approximately ten years. The Town has successfully resurfaced residential
streets in various neighborhoods over the past few years with RAC and found this resurfacing
approach to be cost effective and with very good results.
The streets listed for cape seal in this project are within the general area of Bicknell Road, Old
Adobe Road, More Avenue, Spring Street, and Euclid Avenue.
Plans and Specifications for this project are complete and will be available for review in the
Town Clerk Department on Friday, May 13, 2011, prior to the Town Council meeting.
CONCLUSION
It is reconnnended that the Town Council approve the plans and specifications for the FY
2010/11 Street Repair and Resurfacing Project and authorize staff to advertise the project for
bids.
ENVIRONMENTAL ASSESSMENT
This project is Categorically Exempt pursuant to Sections 15301 (c), and 15303 (e), and 15304
(b) of the State CEQA guidelines.
FISCAL IMPACT
There are sufficient funds available for this project through the approved FY 2010/11- 2014/15
Capital Improvement Program Budget.