2011022202 - Intermountain Slurry Seal - Project 09-10C - Acceptance/Completiont o; MEETING DATE: 2/22/11
ITEM NO:
t "y COUNCIL AGENDA REPORT
�g Gpt�
DATE: JANUARY 31, 2011
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 09 -10C — FY 2009/10 STREET REPAIR AND RESURFACING
PROJECT 811 -9901
AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK
OF INTERMOUNTAIN SLURRY SEAL INC. AND AUTHORIZE
RECORDING BY THE CLERK ADMINISTRATOR.
RECOMMENDATION
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
accepting the work of Intermountain Slurry Seal Inc. and authorize recording by the Clerk
Administrator.
BACKGROUND
The adopted FY 2009/10 — 2013/14 Capital Improvement Program designates funding for
improvement projects for the community and is consistent with the Town's goals to improve
public safety and the quality of Town streets. A key component identified of this goal is to
provide functional and accessible streets in the Town.
This project resurfaced residential streets in several neighborhoods through Town such as
Belgatos, Arroyo Grande, Hillbrook, and Camino Del Cerro. The project was successfully
completed and staff received positive response, and letters of appreciation from Town residents.
PREPARED BY : TODD CAPURSO
Director of Parks and Public Works
Reviewed by: #1 �J� Assistant Town Manager } Town Attorney
Cleric Administrator ance Community Development
N: \PPW\MANAGF,MENT \COUNCIL \COUNCIL REPORTS\2011 Reporls\February 22 \09- IOC- Capeseal. Intermountain .Final.Acceptance.docx
PAGE
JANUARY 31, 2011
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 09 -IOC —FY 2009/10 STREET REPAIR AND RESURFACING
PROJECT 811 -9901
DISCUSSION
On August 2, 2010, Town Council awarded the contract to Intermountain Slurry Seal Inc. The
contracted work has been satisfactorily completed by Intermountain Slurry Seal Inc. and is being
recommended for acceptance by the Parks and Public Works Department.
Ten percent of the faithful performance bond will remain in effect for a period of two years to
guarantee any needed repair and /or replacement caused by defective materials and workmanship.
The execution and recordation of the Certificate of Acceptance is now required to finalize the
Town's acceptance of the project.
CONCLUSION
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of
Acceptance and Notice of Completion accepting the work of Intermountain Slurry Seal Inc. and
authorize recording by the Clerk Administrator.
ENVIRONMENTAL ASSESSMENT
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT
The construction contract was completed within the approved Council project budget amount, as
demonstrated in the fiscal table below.
FY 2009/10 STREET REPAIR AND RESURFACING
PROJECT 811 -9901
Available Fxpended/
Budget Encumbered ANailabie
FY 2010111 Pis ealhnpact Minding To Date Balance
411- 811 -9901 (GEAR) $ 2,255,670 $ 1,787,686 $ 467,984.
481 -811 -9901 (GAS TAX) 612,848 - 612,848
TOTALS $ 2,868,518 $ 1,787,686 $ 1,080,832
TOTAL EXPENDITURES BY CATEGORY:
Construction Contract
$ 1,756,241
Consultant Services
29,452
Materials
712
Miscellaneous
1,281
TOTALS
$ 1,787,686