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�i WN of MEETING DATE: 12 -06 -10 <br />ITEM NO: <br />�0s'A o5 COUNCIL /AGENCY AGENDA REPORT <br />DATE: DECEMBER 2, 2010 <br />TO: MAYOR AND TOWN COUNCIL/ <br />CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY <br />FROM: GREG LARSON, TOWN MANAGER/EXECUTIVE DIRECTOR <br />SUBJECT: RESCIND RESOLUTION NO. 1987 -112 AND ADOPT TOWN COUNCIL <br />AND BOARD MEMBER EXPENSE REIMBURSEMENT POLICY <br />RECOMMENDATION <br />Rescind Resolution No. 1987 -112 and adopt Town Council and Board Member Expense <br />Reimbursement Policy. <br />BACKGROUND <br />The Town's existing expense reimbursement policy has been in place since 1987 (Attachment 1). <br />While the policy addresses many of the requirements included in the League of California Cities' <br />model expense policy published pursuant to the requirements of AB 1234, the Council Policy <br />Committee (Committee) requested to review the policy to determine what updates and /or <br />additions were necessary to reflect AB 1234 requirements and current best practices. <br />DISCUSSION <br />The Policy <br />To facilitate the discussion about the Council's reimbursement policy, staff provided the <br />Committee with the League of California Cities' model policy and several policies from other <br />cities for comparison: In addition to meeting requirements and best practices, the Committee <br />requested that the Council policy address reimbursement guidelines regarding expenses related <br />to local non - profit, charitable and /or community events. <br />Based on the Committee's initial discussion following review of these documents, staff <br />developed a draft policy for Committee consideration. Over the course of several meetings, the <br />PREPARED BY : PAMELA JACOBS c, <br />ASSISTANT TOWN MANAGER <br />Reviewed by: Assistant Town Manager /Deputy Director Town - Attorney /General <br />Counsel Clerk Administrator/Secretary Finance <br />Community Development <br />