07 Staff Report - Provide School Crossing Guard Service.~ wx pF MEETING DATE: 3/1/04
ITEM NO. ~-y
~~ /
COUNCIL AGENDA REPORT
!ps GAZES
DATE: February 27, 2004
TO: MAYOR AND TOWN COUNCIL
FROM: DEBRA J. FIGONE, TOWN MANAGER
SUBJECT: ADOPT A RESOLUTION AUTHORIZING TOWN MANAGER TO
EXECUTE AMENDMENT TO AGREEMENT WITH ALL CITY
MANAGEMENT SERVICES, INC., TO PROVIDE SCHOOL CROSSING
GUARD SERVICES
RECOMMENDATION:
Adopt a resolution authorizing Town Manager to execute Amendment to Agreement with All City
Management Services, Inc., to provide school crossing guard services (Attachment 1).
BACKGROUND:
The Town currently contracts with All City Management Services, Inc. to provide crossing guards
at selected school crossing locations within Los Gatos. Costs are variably shared or borne by the
Town and individual school districts depending upon the location. The Town and Los Gatos Unified
School District desire to amend the existing contract with All City Management Services, Inc. to add
an afternoon crossing guard at the location of Los Gatos Boulevard and Shannon Road for the
remainder of the current school year and for future years.
DISCUSSION:
Town staffhave coordinated with Los Gatos Unified School District staff to study safety concerns
related to the afternoon crossing of Fisher Middle School students at the intersection of Los Gatos
Boulevard and Shannon Road. Upon evaluation of student crossing behaviors, the complexity of the
intersection and the viability of engineering changes to improve safety, both Town and school district
staff agree that the placement of a crossing guard at the intersection in the afternoon wIll enhance
the safe crossing of students. While most school crossing intersections have crossing guards both
PREPARED BY: Scott R. Seaman /
Chief of Police/
C:~Documents and
Reviewed by: p55 Assistant Town Manager
Community Development
d2.
Attorney C1erk~~Finance
Revised:2/27/04 10:58 am
Reformatted: 5/30/02
PAGE2
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT A RESOLUTION AUTHORIZING TOWN MANAGER TO EXECUTE
AMENDMENT TO AGREEMENT WITH ALL CITY MANAGEMENT
SERVICES, INC., TO PROVIDE SCHOOL CROSSING GUARD SERVICES
February 27, 2004
the safe crossing of students. While most school crossing intersections have crossing guards both
for morning and afternoon crossings, this intersection is most significantly impacted in the afternoon
when students are leaving school all at one time. For this reason, no morning crossing guard
placement is recommended.
All City Management Services, Inc., the contract provider of school crossing services, normally
requires athree-hour minimum fee to provide crossing guard services. The company has indicated
that they will attempt to provide a crossing guard at this location for just the afternoon and will waive
the three-hour minimum. If the company is unable to, the Town would be required to pay for full
three hour coverage and would therefore have both morning and afternoon coverage at the
intersection.
Three-hour coverage for an intersection has an annualized cost of $7,284.60. The estimated cost for
this position for the remainder ofthe current school year is $3,035.25. This amendment will increase
the contract with All City Management Services, Inc. to $ 61,312.05. If the Town is able to secure
afternoon only coverage, the cost would beone-half of this amount annually, $3,642.30, or $1,517.63
for the remainder of the school year.
Los Gatos Unified School District has verbally agreed to share one-half of this cost with the Town,
consistent with how costs are shared for other crossing locations under the current contract.
CONCLUSION:
Staff recommends Council approval of the amendment to the contract. Upon approval, staff will
direct All City Management Services, Inc. to immediately schedule the crossing guard. Staff will
work with Los Gatos Unified School District to share the costs of this amendment. A new agreement
will be negotiated with All City Management Services, Inc. for the next school year.
ENVIIZONMENTAL ASSESSMENT:
The recommended action is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
This amendment will increase the current contract with All City Management Services, Inc. by an
amount not to exceed $3,035.25 annually. The cost to the Town will be one-half of this amount,
$1,517.63, with the other half being paid by the Los Gatos Unified School District. Funding for this
increase in cost is contained in cost center 4050-61160 and there are sufficient funds in the current
budget to support this increase.
PAGE 3
MAYOR AND TOWN COUNCII,
SUBJECT: ADOPT A RESOLUTION AUTHORIZING TOWN MANAGER TO EXECUTE
AMENDMENT TO AGREEMENT WITH ALL CITY MANAGEMENT
SERVICES, INC., TO PROVIDE SCHOOL CROSSING GUARD SERVICES
February 27, 2004
Attachments:
1. Draft Resolution of the Town of Los Gatos authorizing the Town Manager to execute an
Amendment to Agreement with All City Management Services, Inc. to provide school
crossing guard services (Exhibit A)
Distribution:
All City Management Services, Inc., Atha: Mr. Bazon Farwell, 1749 S. La Cienega Boulevard, Los Angeles, CA, 90035
RESOLUTION NO. 2004-
RESOLUTION OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER TO EXECUTE
AN AMENDMENT TO AGREEMENT
WITH ALL CITY MANAGEMENT SERVICES, INC.
TO PROVIDE SCHOOL CROSSING GUARD SERVICES
WHEREAS, the Town of Los Gatos has contracted with All City
Management Services, Inc. to provide school crossing guard services for the 2003/04
school year; and,
WHEREAS, the Town desires to amend that agreement to add crossing guard
services at the intersection of Shannon Road and Los Gatos Boulevard.
RESOLVED, by the Town Council of the Town of Los Gatos, County of
Santa Clara, State of California, that the Town of Los Gatos amend its agreement with
All City Management Services, Inc. for crossing guard services, attached as Exhibit A,
and that the Town Manager is authorized, and is hereby directed, to execute said
amendment to agreement in the name and on behalf of the Town of Los Gatos.
PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Los Gatos, California, held on the first day of March, 2004 by the following
vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
C:\DOCUments and Settings\User\DESKTOP\AW\sTAFF REPORTSCReso Crossing Guard 03-04 v2.wpd
ATTACHMENT 1
[os Gatos
Monte Sereno
February 27, 2004
Mr. Baron Farwell, General Manager
Al] City Management Services, Inc.
1749 S. La Cienega Blvd.
Los Angeles, CA 90035
POLICEDEPARTMENT-
Subject: Second Amendment to Agreement between Town of Los Gatos and All City
Management Services, Inc. for Crossing Guard Services for FIr 2003/04
Dear Mr. Farwell:
By this Letter of Agreement, the Town of Los Gatos and All City Management Services, Inc.
agree that the Agreement Between Town of Los Gatos and All City Management Services, Inc.
For Crossing Guard Services, dated August 2, 1999, and denoted Agreement 99.139, is amended
as follows:
1. Section 1, Scope of Services, is amended to add the following:
All City Management Services, Inc. shall provide crossing guard service at the
intersection of Shannon Road and Los Gatos Boulevard, beginning March 2, 2004 and
continuing through the end of the 2003/04 school year. Such service shall be provided at,
and billed at the rate of, one and one-half (1.5) hours per day, in the after-school period
only, contingent on the availability of All City Management Services Inc. personnel to
perform such service. Should All City Management Services Inc. be unable to obtain
personnel to perform service for one and one-half (1.5) hours per day, All City
Management Services Inc. shall provide service at, and bill at the rate of, three (3) hours
per day.
2. The first paragraph of Section 6, Compensation, is amended to read as follows:
The Town agrees to pay the Contractor for the services rendered pursuant to this
Agreement the sum of Thirteen Dollars and Forty-nine Cents ($13.49) per hour of
crossing guard services provided. It is understood and agreed that no more than Four
Thousand Five Hundred Forty-five (4,545) hours of service shall be provided, for an
amount not to exceed Sixty-one Thousand Three Hundred Twelve Dollars and Five Cents
($61,312.05).
The remainder of Section 6 shall remain in full force and effect.
Phone (408) 354-5257 • Fax (408) 354-0578 • Civic Center ~ !!0 East Main Slreet • P.O. Box 973 • Los Gatas, CA 95031
All City Management Services, Inc.
February 27, 2004
Page 2
3. Except as amended herein, the Terms and Conditions contained in the Agreement
Between Town of Los Gatos and All City Management Services, Inc. For Crossing Guard
Services, dated August 2, 1999, and denoted Agreement 99.139, and in the Amendments
to that Agreement, remain in full force and effect.
The signature of All City Management Services, Inc., along with that of the Town Manager, shall
evidence both parties' acceptance of the terms and conditions of this Letter of Agreement.
Very truly yours,
Scott R. Seaman
Chief Of Police
Town of Los Gatos
Debra Figone, Town Manager
All City Management Services, Inc.
Baron Farwell, General Manager
ATTEST:
Clerk of the Town of Los Gatos,
Los Gatos, California
Approved as to Form:
Orry P. Korb, Town Attorney
Marian Cosgrove, Town Clerk
C:\Documents and Settings\User\DESKTOP\A4V\CONTRACTS\03-04 CONTRACTS\ACMAgreement03-04 v2.wpd
RESOLUTION 2004 - 23
RESOLUTION OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER TO EXECUTE
AN AMENDMENT TO AGREEMENT
WITH ALL CITY MANAGEMENT SERVICES, INC.
TO PROVIDE SCHOOL CROSSING GUARD SERVICES
WHEREAS, the Town of Los Gatos has contracted with All City
Management Services, Inc. to provide school crossing guard services for the 2003/04
school year; and,
WHEREAS, the Town desires to amend that agreement to add crossing guard
services at the intersection of Shannon Road and Los Gatos Boulevard.
RESOLVED, by the Town Council of the Town of Los Gatos, County of
Santa Clara, State of California, that the Town of Los Gatos amend its agreement with
All City Management Services, Inc. for crossing guard services, attached as Exhibit A,
and that the Town Manager is authorized, and is hereby du-ected, to execute said
amendment to agreement in the name and on behalf of the Town of Los Gatos.
PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Los Gatos, California, held on the first day of March, 2004 by the following
vote:
COUNCIL MEMBERS:
AYES: Sandy Decker, Diane McNutt, Joe Pirzynski, Mike Wasserman,
Mayor Steve Glickman.
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED: /s/ Steve Glickman
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
/s/ Marian V. Cosgrove
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
Town Council Minutes
Redevelopment Agency
March 1, 2004
Los Gatos, California
TIME ITEM ACTION ON ITEM
10:05 ITEM 13 BUILDING PERMIT FEES
pM COMPREHENSIVE FEE SCHEDULE CONTINUED
MOTION Motion by Mr. Pi~zynslci, seconded by Mr. Wasserman, that Council
adopt Resolution 2004-24 entitled, RESOLUTION OF TOWN OF
Resolution 2004-24 LOS GATOS AMENDING THE TOWN OF LOS GATOS
COMPREHENSIVE FEE SCHEDULE ESTABLISHING A
MULTIPLIER FOR CALCULATING THE VALUATION OF
BUILDIN CONSTRUCTION WHICH IS USED TO
DETERMINE BUILDING FEES, and which allows the Town to
continue the level of service which the community has become
accustomed to receiving. Carried nnanimnusly. (13.38)
10:20 CONSENT ITEM 7 CONSENT ITEM CONTINUED
pM Item 7 was pulled from the consent calendar
10:20 ITEM 7 SCHOOL CROSSING GUARD SERVICES
pM ALL CITY MANAGEMENT SERVICES, INC.
SPEAKER Ray Davis spoke ofnnplementing the crossing guard service as soon as
possible at various schools in town, and focused his comments on the
pedestrian crossings at Shannon Road and Los Gatos Boulevazd.
10:25 MOTION ITEM 7 Motion by Mr. Wasserman, seconded by Mr. Pirzynski, that Council
pM adopt Resolution 2004-23 entitled, RESOLUTION OF TOWN OF
CROSSING GUARDS LOS GATOS AUTHORIZING THE TOWN MANAGER TO
EXECUTE AN AMENDMENT TO AGREEMENT WITH ALL
Resolution 2004-23 CITY MANAGEMENT SERVICES. INC. TO PROVIDE
SCHOOL CROSSING GUARD SERVICES. Carried unanimously.
(07.41)
OTHER BUSINESS OTHER BUSINESS
ITEM 14 RENTAL AND OTHER LANDLORD/TENANT DISPUTES
RENTAL DISPUTE RESOLUTION REGULATIONS
10:27 ITEM 14 Mayor Glickman noted that this was the time and place so noticed to
pM introduce ordinance amending the Los Gatos Town Code Chapter 14,
RENTAL Article VIII, rental and other landlord/tenant disputes; and adopt revised
REGULATIONS rental dispute resolution regulations.
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