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07 Staff Report - Provide School Crossing Guard Service.~ wx pF MEETING DATE: 3/1/04 ITEM NO. ~-y ~~ / COUNCIL AGENDA REPORT !ps GAZES DATE: February 27, 2004 TO: MAYOR AND TOWN COUNCIL FROM: DEBRA J. FIGONE, TOWN MANAGER SUBJECT: ADOPT A RESOLUTION AUTHORIZING TOWN MANAGER TO EXECUTE AMENDMENT TO AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC., TO PROVIDE SCHOOL CROSSING GUARD SERVICES RECOMMENDATION: Adopt a resolution authorizing Town Manager to execute Amendment to Agreement with All City Management Services, Inc., to provide school crossing guard services (Attachment 1). BACKGROUND: The Town currently contracts with All City Management Services, Inc. to provide crossing guards at selected school crossing locations within Los Gatos. Costs are variably shared or borne by the Town and individual school districts depending upon the location. The Town and Los Gatos Unified School District desire to amend the existing contract with All City Management Services, Inc. to add an afternoon crossing guard at the location of Los Gatos Boulevard and Shannon Road for the remainder of the current school year and for future years. DISCUSSION: Town staffhave coordinated with Los Gatos Unified School District staff to study safety concerns related to the afternoon crossing of Fisher Middle School students at the intersection of Los Gatos Boulevard and Shannon Road. Upon evaluation of student crossing behaviors, the complexity of the intersection and the viability of engineering changes to improve safety, both Town and school district staff agree that the placement of a crossing guard at the intersection in the afternoon wIll enhance the safe crossing of students. While most school crossing intersections have crossing guards both PREPARED BY: Scott R. Seaman / Chief of Police/ C:~Documents and Reviewed by: p55 Assistant Town Manager Community Development d2. Attorney C1erk~~Finance Revised:2/27/04 10:58 am Reformatted: 5/30/02 PAGE2 MAYOR AND TOWN COUNCIL SUBJECT: ADOPT A RESOLUTION AUTHORIZING TOWN MANAGER TO EXECUTE AMENDMENT TO AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC., TO PROVIDE SCHOOL CROSSING GUARD SERVICES February 27, 2004 the safe crossing of students. While most school crossing intersections have crossing guards both for morning and afternoon crossings, this intersection is most significantly impacted in the afternoon when students are leaving school all at one time. For this reason, no morning crossing guard placement is recommended. All City Management Services, Inc., the contract provider of school crossing services, normally requires athree-hour minimum fee to provide crossing guard services. The company has indicated that they will attempt to provide a crossing guard at this location for just the afternoon and will waive the three-hour minimum. If the company is unable to, the Town would be required to pay for full three hour coverage and would therefore have both morning and afternoon coverage at the intersection. Three-hour coverage for an intersection has an annualized cost of $7,284.60. The estimated cost for this position for the remainder ofthe current school year is $3,035.25. This amendment will increase the contract with All City Management Services, Inc. to $ 61,312.05. If the Town is able to secure afternoon only coverage, the cost would beone-half of this amount annually, $3,642.30, or $1,517.63 for the remainder of the school year. Los Gatos Unified School District has verbally agreed to share one-half of this cost with the Town, consistent with how costs are shared for other crossing locations under the current contract. CONCLUSION: Staff recommends Council approval of the amendment to the contract. Upon approval, staff will direct All City Management Services, Inc. to immediately schedule the crossing guard. Staff will work with Los Gatos Unified School District to share the costs of this amendment. A new agreement will be negotiated with All City Management Services, Inc. for the next school year. ENVIIZONMENTAL ASSESSMENT: The recommended action is not a project defined under CEQA, and no further action is required. FISCAL IMPACT: This amendment will increase the current contract with All City Management Services, Inc. by an amount not to exceed $3,035.25 annually. The cost to the Town will be one-half of this amount, $1,517.63, with the other half being paid by the Los Gatos Unified School District. Funding for this increase in cost is contained in cost center 4050-61160 and there are sufficient funds in the current budget to support this increase. PAGE 3 MAYOR AND TOWN COUNCII, SUBJECT: ADOPT A RESOLUTION AUTHORIZING TOWN MANAGER TO EXECUTE AMENDMENT TO AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC., TO PROVIDE SCHOOL CROSSING GUARD SERVICES February 27, 2004 Attachments: 1. Draft Resolution of the Town of Los Gatos authorizing the Town Manager to execute an Amendment to Agreement with All City Management Services, Inc. to provide school crossing guard services (Exhibit A) Distribution: All City Management Services, Inc., Atha: Mr. Bazon Farwell, 1749 S. La Cienega Boulevard, Los Angeles, CA, 90035 RESOLUTION NO. 2004- RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AMENDMENT TO AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. TO PROVIDE SCHOOL CROSSING GUARD SERVICES WHEREAS, the Town of Los Gatos has contracted with All City Management Services, Inc. to provide school crossing guard services for the 2003/04 school year; and, WHEREAS, the Town desires to amend that agreement to add crossing guard services at the intersection of Shannon Road and Los Gatos Boulevard. RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa Clara, State of California, that the Town of Los Gatos amend its agreement with All City Management Services, Inc. for crossing guard services, attached as Exhibit A, and that the Town Manager is authorized, and is hereby directed, to execute said amendment to agreement in the name and on behalf of the Town of Los Gatos. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the first day of March, 2004 by the following vote: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: CLERK OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA C:\DOCUments and Settings\User\DESKTOP\AW\sTAFF REPORTSCReso Crossing Guard 03-04 v2.wpd ATTACHMENT 1 [os Gatos Monte Sereno February 27, 2004 Mr. Baron Farwell, General Manager Al] City Management Services, Inc. 1749 S. La Cienega Blvd. Los Angeles, CA 90035 POLICEDEPARTMENT- Subject: Second Amendment to Agreement between Town of Los Gatos and All City Management Services, Inc. for Crossing Guard Services for FIr 2003/04 Dear Mr. Farwell: By this Letter of Agreement, the Town of Los Gatos and All City Management Services, Inc. agree that the Agreement Between Town of Los Gatos and All City Management Services, Inc. For Crossing Guard Services, dated August 2, 1999, and denoted Agreement 99.139, is amended as follows: 1. Section 1, Scope of Services, is amended to add the following: All City Management Services, Inc. shall provide crossing guard service at the intersection of Shannon Road and Los Gatos Boulevard, beginning March 2, 2004 and continuing through the end of the 2003/04 school year. Such service shall be provided at, and billed at the rate of, one and one-half (1.5) hours per day, in the after-school period only, contingent on the availability of All City Management Services Inc. personnel to perform such service. Should All City Management Services Inc. be unable to obtain personnel to perform service for one and one-half (1.5) hours per day, All City Management Services Inc. shall provide service at, and bill at the rate of, three (3) hours per day. 2. The first paragraph of Section 6, Compensation, is amended to read as follows: The Town agrees to pay the Contractor for the services rendered pursuant to this Agreement the sum of Thirteen Dollars and Forty-nine Cents ($13.49) per hour of crossing guard services provided. It is understood and agreed that no more than Four Thousand Five Hundred Forty-five (4,545) hours of service shall be provided, for an amount not to exceed Sixty-one Thousand Three Hundred Twelve Dollars and Five Cents ($61,312.05). The remainder of Section 6 shall remain in full force and effect. Phone (408) 354-5257 • Fax (408) 354-0578 • Civic Center ~ !!0 East Main Slreet • P.O. Box 973 • Los Gatas, CA 95031 All City Management Services, Inc. February 27, 2004 Page 2 3. Except as amended herein, the Terms and Conditions contained in the Agreement Between Town of Los Gatos and All City Management Services, Inc. For Crossing Guard Services, dated August 2, 1999, and denoted Agreement 99.139, and in the Amendments to that Agreement, remain in full force and effect. The signature of All City Management Services, Inc., along with that of the Town Manager, shall evidence both parties' acceptance of the terms and conditions of this Letter of Agreement. Very truly yours, Scott R. Seaman Chief Of Police Town of Los Gatos Debra Figone, Town Manager All City Management Services, Inc. Baron Farwell, General Manager ATTEST: Clerk of the Town of Los Gatos, Los Gatos, California Approved as to Form: Orry P. Korb, Town Attorney Marian Cosgrove, Town Clerk C:\Documents and Settings\User\DESKTOP\A4V\CONTRACTS\03-04 CONTRACTS\ACMAgreement03-04 v2.wpd RESOLUTION 2004 - 23 RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AMENDMENT TO AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. TO PROVIDE SCHOOL CROSSING GUARD SERVICES WHEREAS, the Town of Los Gatos has contracted with All City Management Services, Inc. to provide school crossing guard services for the 2003/04 school year; and, WHEREAS, the Town desires to amend that agreement to add crossing guard services at the intersection of Shannon Road and Los Gatos Boulevard. RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa Clara, State of California, that the Town of Los Gatos amend its agreement with All City Management Services, Inc. for crossing guard services, attached as Exhibit A, and that the Town Manager is authorized, and is hereby du-ected, to execute said amendment to agreement in the name and on behalf of the Town of Los Gatos. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the first day of March, 2004 by the following vote: COUNCIL MEMBERS: AYES: Sandy Decker, Diane McNutt, Joe Pirzynski, Mike Wasserman, Mayor Steve Glickman. NAYS: None ABSENT: None ABSTAIN: None SIGNED: /s/ Steve Glickman MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: /s/ Marian V. Cosgrove CLERK OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA Town Council Minutes Redevelopment Agency March 1, 2004 Los Gatos, California TIME ITEM ACTION ON ITEM 10:05 ITEM 13 BUILDING PERMIT FEES pM COMPREHENSIVE FEE SCHEDULE CONTINUED MOTION Motion by Mr. Pi~zynslci, seconded by Mr. Wasserman, that Council adopt Resolution 2004-24 entitled, RESOLUTION OF TOWN OF Resolution 2004-24 LOS GATOS AMENDING THE TOWN OF LOS GATOS COMPREHENSIVE FEE SCHEDULE ESTABLISHING A MULTIPLIER FOR CALCULATING THE VALUATION OF BUILDIN CONSTRUCTION WHICH IS USED TO DETERMINE BUILDING FEES, and which allows the Town to continue the level of service which the community has become accustomed to receiving. Carried nnanimnusly. (13.38) 10:20 CONSENT ITEM 7 CONSENT ITEM CONTINUED pM Item 7 was pulled from the consent calendar 10:20 ITEM 7 SCHOOL CROSSING GUARD SERVICES pM ALL CITY MANAGEMENT SERVICES, INC. SPEAKER Ray Davis spoke ofnnplementing the crossing guard service as soon as possible at various schools in town, and focused his comments on the pedestrian crossings at Shannon Road and Los Gatos Boulevazd. 10:25 MOTION ITEM 7 Motion by Mr. Wasserman, seconded by Mr. Pirzynski, that Council pM adopt Resolution 2004-23 entitled, RESOLUTION OF TOWN OF CROSSING GUARDS LOS GATOS AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AMENDMENT TO AGREEMENT WITH ALL Resolution 2004-23 CITY MANAGEMENT SERVICES. INC. TO PROVIDE SCHOOL CROSSING GUARD SERVICES. Carried unanimously. (07.41) OTHER BUSINESS OTHER BUSINESS ITEM 14 RENTAL AND OTHER LANDLORD/TENANT DISPUTES RENTAL DISPUTE RESOLUTION REGULATIONS 10:27 ITEM 14 Mayor Glickman noted that this was the time and place so noticed to pM introduce ordinance amending the Los Gatos Town Code Chapter 14, RENTAL Article VIII, rental and other landlord/tenant disputes; and adopt revised REGULATIONS rental dispute resolution regulations. 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