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toW" of MEETING DATE: 08/02/10 <br />'• ITEM NO: 5 <br />>;~"' DESK ITEM <br />- ~, <br />tos ~"Ajos <br />COUNCIL AGENDA REPORT <br />DATE: AUGUST 2, 2010 <br />TO: MAYOR AND TOWN COUNCIL <br />FROM: GREG CARSON, TOWN MANAGER <br />SUBJECT: PPW JOB NO. 09-lOC - FY 2009/10 STREET REPAIR AND RESURFACING <br />PROJECT 811-9901 <br />A. AUTHORIZE THE TOWN MANAGER TO EXECUTE A <br />CONSTRUCTION CONTRACT WITH INTERMOUNTAIN IN AN <br />AMOUNT NOT TO EXCEED $1,725,121. <br />B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO <br />THE CONSTRUCTION CONTRACT AS NECESSARY IN AN <br />AMOUNT NOT TO EXCEED $200,000. <br />Attached is an e-mail from Graham Contractors Inc. regarding the bidding process for the FY <br />2009/10 Street Repair and Resurfacing project. This resurfacing involves the application of a <br />Rubber Chip Seal and a final surface of a Slurry Seal. This project was designed using technical <br />specifications that are developed and approved by Caltrans for use by the State, Counties, and <br />municipalities. This resurfacing application has been used by the Town in past years with very <br />good results and has been economical compared to an application of the typical Asphalt Overlay. <br />Graham Contractors, whose original bid was over the project budget by $273,000, then contacted <br />the Town and proposed the use of products other than the specified Caltrans-approved Asphalt <br />Rubber. Graham Contractors claimed the material would be as good as the material in the <br />project specifications and would also be a cost savings to the Town. Over the years, a number of <br />companies haue proposed resurfacing products they claim are substitutes for Caltrans-approved <br />Asphalt Rubber.. However, as part of the project design, staff verified with Caltrans that none of <br />these products are approved or are equal in quality or specification to the Asphalt Rubber. <br />This project was re-advertised and re-bid based on Town guidelines according to the formal bid <br />process. "The notice for advertising was published in the legal section of Los Gatos Weekly <br />newspaper by the Town Clerk's office and all formal procedures were followed without <br />exception. <br />PREPARED BY: TODD CAPURSO <br />Director of Parks and Public <br />Reviewed by: ~'`~ ~ Assistant Town Manager ~ ~'T{iwn Attorney <br />Clerk Administrator ~ Finance Community Development <br />N:\PPW\MANAGEMEN"ACOUNCIL\COUNCIf. REPORTS\2010 Reports\Augnst 2\09-10Cshcetresm~face.capeseaLDESK ITEM.doc <br />