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.~owN o,~ MEETING DATE: 06/21/10 <br />ITEM NO. <br />~ "'~" s COUNCIL AGENDA REPORT <br />~S GAO <br />DATE: JUNE 3, .2010 <br />T0: MAYOR AND TOWN COUNCIL -~%~~,ll <br />FROM: GREG CARSON, TOWN MANAGER ~2~~ <br />SUBJECT: PPW JOB NO. A10-010 -TREE PRUNING AND REMOVAL PROJECT <br />AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AMENDMENT <br />~TO THE TREE PRUNING AND REMOVAL CONTRACT WITH <br />TRUGREEN LANDCARE FOR THE PERIOD OF ONE YEAR IN AN <br />AMOUNT NOT TO EXCEED $100,000. <br />RECOMMENDATION: <br />Authorize t11e Town Mallagerto execute an Amendment to the Tree Pruning and Removal Contract with <br />TruGreen Landcare for the period of one year in an amount not to exceed $100,000. <br />BACKGROUND: <br />The adopted FY 2010/11 Operating Budget designates funding~for Tree Trimming. ,The <br />Department of Parlcs and Public Worlcs has $100,000 in available funding with which to perform <br />contractual tree trimming work and associated services. For FY 2009/10 tree trimmming work was <br />originally planned for five specific areas of Town; however, due to favorable pricing, the Town <br />was able to accomplish nearly twice the amount of tree, trimming work for the same amount of <br />funding. Staff has reviewed the vendor's performance and has determined that it would benefit <br />the Town to continue tree pruning services from this vendor for FY 2010/11. <br />DISCUSSION: <br />At the regular Town Council meeting held December 21, 2009, the Town Council awarded a <br />contract to TruGreen Landcare for annual Tree Pruning and Removal (Attachment 3). <br />The formal bid process for contracts over $100,000 requires staff to advertise plans and <br />specifications and solicit bids from a minimum of three contractors. Prior to the award of the <br />original contract (Attachment 3), bids for work were solicited and five bids received on <br />December 2, .2009. The bid summary is attached for review (Attachment 4). <br />~.. <br />PREPARED BY: TODD CAPURSO ~~, <br />Director of Parks and Public Worlcs <br />Reviewed 1by: Assistant Town Manager ~~wn Attorney .~~~.,W~,~~'u.,..m^w~.m,p.-'F~.N~:'...2,~,'..,yp,~,.~.N.~-m~.-.~.1~,.W <br />.Clerk Administrator finance Community Development <br />N:\PPW\MANAG'EMENT\COLTNCIL\COiJNCIL REPORTS\2010 Reports\June 21\Tree.Pruning.contract.amend.doc <br />