10 - Application for STP program funding LSR rehabilitation and constructionto ~ °F MEETING DATE: 06/07/10
ITEM NO. ~ y
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ADS a~5 COUNCIL AGENDA REPORT
DATE: MAY 17, 2010
TO: MAYOR AND TOWN COUNCIL
FROM: GREG CARSON, TOWN MANAGER
SUBJECT: ADOPT RESOLUTION AUTHORIZING STAFF TO FILE AN
APPLICATION FOR FEDERAL SURFACE TRANSPORTATION (STP)
PROGRAM FUNDING LOCAL STREETS AND ROADS (CSR)
REHABILITATION AND RECONSTRUCTION GRANT FOR FY 2010/11
RECOMMENDATION:
Adopt resolution authorizing staff to f le an application for Federal Surface Transportation (STP)
Program Funding for Local Streets and Roads (CSR) rehabilitation and reconstruction.
BACKGROUND:
The Town of Los Gatos received acall-for-projects for block grant funding of local sheets and roads
for FY 2010/11 and 2011/12. The amount of funding allocated for the Town is $287,000.
Preliminary grant applications were due to VTA on Apri128, 2010, and in July 2010 the VTA board
will approve the final prof ect list for local agencies. A Council resolution is required to complete the
Town's grant application.
Tn December 2009, the Metropolitan Transportation Comrnission (MTC) adopted a "Block Grant"
program structure for programming future Federal flexible foods through the Congestion
Management Agencies (CMA). Part of the new stuucture requires new minimum grant sizes of
$500,000. Agencies with annual allocations of less than $500,000 can continue to apply for block
grants in the higher amount, but must refrain from future applications until the futm~e allocations
amount match or exceed the previously granted amomlts. Because the $500,000 miiumum grant
amount is greater than the Town's aruiual regional share of Local Streets & Roads programming, the
Town must forego re-applying for similar funds mltil future allocations exceed $213,000. It is
anticipated that this will take approximately one year, meaning that the Town would be able to re-
apply for similar funding during fiscal year 2012/13.
-° ~ ~ ~~
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by: ~+_ 5~_Assistant Town Manager ~'~rown Attorney
Clerk Administrator yB /Fuiance Community Development
N:\PPW\MANAGEMENT\COUNCIL\COUNCIL REPORTS\2010 Reports\June 7\LSRGRANT.University.doc
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MAY 17, 2010
MAYORAND TOWN COUNCIL
SUBJECT: ADOPT RESOLUTION AUTHORIZING STAFF TO FILE AN APPLICATION
POR FEDERAL TRANSPORTATION (SIP) FUNDING LOCAL STREETS AND
ROADS (LSR) REHABILITATION AND RECONSTRUCTION GRANT FOR
FY 2010/11
BACKGROUND (cont'd):
The Town has made significant progress ui raising the quality of the roadway infrastructure over the
past decade. The allocation of funds to maintain roadways continues to be a priority. The lack of
long term funding for street improvements remains a major challenge to most agencies in the Bay
area. Grant funding continues to be the most viable option for the Town to fund roadway
maintenance and improvement projects.
DISCUSSION:
Town staff has been informed by Metropolitan Transportation Commission (MTC), the agency
administering this grant, that these funds can only be applied to collector and arterial streets; local
residential streets are not eligible.
The Town has applied fora $500,000 grant for the repairs and repaving of University Avenue,
between Shelburne Way and the Vasona Dam, covering a distance of approximately one mile. The
project includes resurfacing of the roadway, construction of curbs and sidewalks, and the installation
of storm drain improvements. The scope of this project meets the criteria for resurfacing as defined
by the MTC and is validated by the Town's pavement condition index system.
CONCLUSION:
Staff recoimnends that the Town Council adopt a Resolution authorizing staff to file an application
for Federal Surface Transportation (SIP) Program Funding for Local Streets and Roads (LSR)
rehabilitation and reconstruction.
ENVIRONMENTAL ASSESSMENTS:
Is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
If the grant application is approved, the Town must allocate $124,780 as the local match for this
project. This funding is available in the Town's proposed FY 2010/11 Capital Budget under the
Street Repair and Resurfacing project.
Attachment:
Resolution authorizing staff to file an application for Federal Surface Transportation (SIP) Program
Funding for Local Sheets and Roads (LSR) rehabilitation and reconstruction.
Attachment 1
RESOLUTION OF LOCAL SUPPORT
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AUTHORIZING THE FILING OF AN APPLICATION
FOR FEDERAL SURFACE TRANSPORTATION FUNDING
FOR THE UNIVERSITY AVENUE RESURFACING PROJECT AND COMMITTING
THE NECESSARY NON-FEDERAL MATCH
AND STATING THE ASSURANCE TO COMPLETE THE PROJECT
WHEREAS, Town of Los Gatos (herein referred to as APPLICANT) is submitting an
application to the Metropolitan TransportationCommission(MTO) for STP FUNDING $500,000 in
funding from the federal Surface Transportation Program (STP) program for the University Avenue
Resurfacing Projecf (herein referred to as PROJECT) for the MTC Resolution, No. 3925, New
Program: Project Selection Criteria, Policy, Procedures and Programming (herein referred to as
PROGRAM); and
WHEREAS, the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy
for Users (SAFETEA) (Public Law 109-59, August 10, 2005) continued the Surface Transportation
Program (23.U.S.C. § 133) and the Congestion Mitigation and Air Quality Improvement Program
(CMAQ) (23 U.S.C. § 149) through September 30, 2009; and
WHEREAS, SAFETEA has been extended pursuant. to Public Law 11-118 and may be
subsequently extended pending enactment of successor legislation for continued funding; and
WHEREAS, pursuant to SAFETEA, and the regulations promulgated thereunder, eligible
project sponsors wishing to receive federal Surface Transportation Program Program (STP) funds for
a proj ect shall submit an application first with the appropriate Metropolitan Planning Organization
(MPO), for review and inclusion in the MPO's Transportation Improvement Program (TIP); and
WHEREAS, the Metropolitan Transportation Commission (MTC) is the MPO for the nine
counties of the San Francisco Bay region; and
WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution
No. 3606, revised) that sets out procedures governing the application and use of STP funds; and
WHEREAS, APPLICANT is an eligible project sponsor for STP funds; and
WHEREAS, as part of the application for STP funding, MTC requires a resolution adopted by
the responsible implementing agency stating the following:
1) the commitment of necessary local matching funds of at least 11.47%; and
2) that the sponsor understands that the STP funding is fixed at the programmed amount, and
therefore any cost increase cannot be expected to be funded with additional STP funds;
and
3) that the project will comply with the procedures specified in Regional Project Funding
Delivery Policy (MTC Resolution No. 3606, revised); and
4) the assurance of the sponsor to complete the project as described in the application, and if
approved, as included in MTC's TIP; and
5) that the project will comply with all the project-specific requirements as set forth in the
PROGRAM.
NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to executive
and file an application for funding for the PROJECT under the Surface Transportation Program
(STP) of SAFETEA, any extensions of SAFETEA or any successor legislation for continued
funding.
BE IT FURTHER RESOLVED that the APPLICANT, by adopting this resolution does
hereby state that:
1) APPLICANT will provide ($ 124,780) in non-federal matching funds
2) APPLICANT understands that the STP funding for the project is fixed at the MTC
approved programmed amount, and that any cost increases must be fimded by the
APPLICANT from other funds, and that APPLICANT does not expect any cost increases
to be funded with additional STP funding
3) APPLICANT understand that $500,000 (STP amount) is greater than APPLICANT'S
Regional Local Streets & Roads formula share of Local Streets & Roads programming and
that APPLICANT will forgo future programming shares until the amount of the overage
$213,000 (augmentation amount) is reached
4) APPLICANT understands the funding deadlines associated with these funds and will
comply with the provisions and requirements of the Regional Project Funding Delivery
Policy (MTC Resolution No. 3606, as revised)
5) PROJECT will be implemented as described in the complete application and in this
resolution and, if approved, for the amount programmed in the MTC federal TIP
6) APPLICANT and the PROJECT will comply with the requirements as set forth in the
program
BE IT FURTHER RESOLVED that APPLICANT is an eligible sponsor of STP funded
projects.
BE IT FURTHER RESOLVED that APPLICANT is authorized to submit an applicafion for
STP funds for the PROJECT.
BE IT FURTHER RESOLVED that there is no legal impediment to APPLICANT making
applications for the funds.
BE IT FURTHER RESOLVED that there is no pending or threatened litigation that might in
any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such
PROJECT.
BE IT FURTHER RESOLVED that a copy of this resolution will be transmitted to the MTC
in conjunction with the filing of the application.
BE IT FURTHER RESOLVED that the MTC is requested to support the application for the
PROJECT described in the resolution and to include the PROJECT, if approved, in MTC's TIP.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos held on the 7th day of June, 2010 by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
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