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2010041909 - Adopt resolution continuing certain department fees, rates, and Charges - FY 2010-2011***.~pW N O,c :iy'(.41U :~ SOS.. G A~QS DATE: TO: FROM: COUNCIL AGENDA REPORT APRIL 13, 2010 MAYOR AND TOWN COUNCIL MEETING DATE: 4/19/10 ITEM NO: GREG CARSON, TOWN MANAGER ~j~^~~ i~7 " SUBJECT: ADOPTION OF A RESOLUTION CONTINUING CERTAIN DEPARTMENT FEES, RATES, AND CHARGES, AND AMENDING CERTAIN FEES, RATES, AND CHARGES FOR FY 2010/11 DISCUSSION: On Apri15, 2010, a public hearing was held to discuss proposed FY 2010/11 departmental user fees, rates and charges. The proposed fees were based on a recent cost of services study and indirect cost allocation plan, conducted by the Financial Consultant Solutions (FCS) Group, an independent financial consultant that specializes in public sector fees analyses. As noted in the Apri15, 2010 staff report, the study reflected an estimated cost recovery average of 56% for Town-wide services. When compared with the results of the FY 2004/05 cost of services study (an 82% Town-wide recovery average), the Town's current recovery level is significantly lower. Council requested additional information explaining this change. Staff concluded that the following factors contributed to the recovery level: Governmental Accounting Standards Board (GASH) 45 Requirements Effective FY 2008/09,. the Town implemented Government Accounting Standards Board (GASB) 45, a new accounting rule, requiring public employers to account for and report the annual cost of other post-retirement benefits (OPEB) for current and future retirees rather than on apay-as-you-go basis. As a result of GASB 45, the Town established a trust to pre-fund its Annual Required Contribution (ARC), which is $1.8 million. Since FY 2008/09, the Town has contributed nearly $1 million to the ARC. The proposed FY 2010/11 Operating Budget recommends pre-funding the ARC in the amount of $820,000. Public Employees Retirement System (PERS) Rate Increases. Historically, investment earnings have served as the primary source of revenue for PERS. From 1970 through 2008, PERS was funded 67% by investments, 25% by employer contributions, and 8% by member contributions. Due to the stock market free-fall and global recession in 2008, PERS has had to increase employer PREPARED BY: JENNY IIARUYAMA, FINANCE/BUDGET MANAGER N:\MGR\AdminWorkFiles\2010 Council Reports\FY 2010-11 User Fee Report Addenduin:doc Reviewed by: Assistant Town Manager own Attorney Clerk Administrator Finance Community Development PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: ADOPTION OF A RESOLUTION CONTINUING AND AMENDING CERTAIN DEPARTMENT FEES, RATES, AND CHARGES FOR FY 2010/11 APRIL 13, 2010 contribution rates to mal{e up for significant investment losses. Since 2003/04, the Town's PERS costs have increased by $1 million. Application of Town-Wide Adrrrinistrative Overhead. As part of the FY 2004/05 cost for services study, an indirect cost allocation plan was completed,. but only included departmental overhead. The 2010 study included both departmental and Town-wide administrative costs, including legal, financial, and administrative expenses. The inclusion of Town-wide overhead is estimated to increase service costs by 20%-25%. Changes in the RegulatoNy EnviNOnment. Since FY 2004/05, there have been significant changes in the development regulatory envromnent. These changes have resulted in additional analysis and tune in the planning and building review processes. Soiree examples of these changes include: ^ New NPDES Municipal Stormwater Permits Provision C.3 Stormwater Requirements of the California Regional Water Quality Controls Boards ^ Water District Guidelines and Standards for Development Near Streams ^ Wildland Urban Interface Fire Requirements ^ New CEQA Review- Requirements ^ New Building and Fire Codes In addition to these new regulatory requirements, the Town has adopted new policies such as the Residential and Commercial Design Guidelines, which require. additional review and analysis for Architectural and Site applications and building permits. Proposed Fee Changes Last, attached for Council consideration is a revised FY 2010/11 Recommended User Fee Changes and Additions by Category Matrix (Attachment 1). The matrix classifies the proposed FY 2010/11 fee increases into three categories: increase up to 10%; increases between 15%-25%; and increases 25% and above. There are no fee increases that fall into the 10%-15% category. Also included in the matrix are new, reduced, and deleted fees. At the Apri15, 2010 public hearing, Council indicated that the proposed new fees, excluding the $25 Business License Processing Fee, and the deleted and reduced fees were acceptable. Given this direction, the FY 2010/11 Comprehensive Fee Schedule attached to the Apri15, 2010 staff report has been updated to reflect these changes (Attaclunent 2). PAGE 3 MAYOR AND TOWN COUNCIL SUBJECT: ADOPTION OF A RESOLUTION CONTINUING AND AMENDING CERTAIN DEPARTMENT FEES, RATES, AND CHARGES FOR FY 2010/11 APRIL 13, 2010 Fee Alternatives Alternatives to the recommended fee increases include: ^ Maintain all fees at the current level except for the recommended new, reduced, and deleted fees; ^ Cap the fee increases at a specified percent (e.g., 10% or 15%) with subsequent increases to be considered in future years; or ^ Reduce or eliminate selected fee increases to reflect Council priorities (staff identified possibilities are in bold on the attached Matrix). ^ Eliminate inclusion of some or all Town-wide overhead costs and direct staff to adjust fees accordingly; this would reduce the full cost recovery level by up to 20%. FISCAL IMPACT The totality of the recommended fee increases could generate approximately $150,000 - $300,000 in additional revenue to offset declining General Fund tax revenues to subsidize those services. Overall cost recovery, including the full allocation of departmental and Town-wide overhead costs and all proposed fee increases would be approximately 60%-70%. Any elimination or reduction of the recommended fee increases would reduce the total projected revenue and fee cost recovery level. Attachments: Attachment 1: Revised FY 2010/11 Recommended User Fee Changes and Additions by Category Matrix .Attachment 2: April 5, 2010 User Fee Staff Report >~ s~ > ~ sV T ~ ,n o U ~- N ~ O~ O O O ~~ W ~ ~ ~ 69 W N V1 O O ~ ~ O _ ~--~ ~ V3 ~ F. 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Adopt the attached resolution continuing certain department fees, rates and charges, and amending certain fees, rates, and charges (Attachment 1). The Town of Los Gatos' fmancial policies require that certain fees, rates, and charges for services be maintained to allow .for cost recovery based on the actual cost to provide Town services. "Fee" activities are those services and functions that the Town provides to individuals who receive some direct material benefit from the services above and beyond Town services offered to all residents at general taxpayer expense. In turn, the Town charges specific fees for those services. Staff periodically reviews the cost of providing such services and recommends .appropriate increases in fees supported by cost data. In 2010, the Town engaged Financial Consulting Solutions (FCS) Group, Inc., an independent fmancial consultant that specializes in public sector. fee analyses, to conduct a comprehensive cost of services study of user fee activities. The Town's last fee study was conducted in 2005. The purpose of the study was to review the Town's current fee schedule, calculate the total cost of fee-generating services, analyze the cost recovery levels for each fee, survey other cities, and provide recommendations on how to adjust fees annually. The study also included a comprehensive cost allocation study to account for the proper assignment of administrative overhead rates. While all Town fees were evaluated, the user fee study primarily focused on Community Development (Planning and Building), Engineering, Police, and other administrative fees. PREPARED BY: / ~JEI~G~ i1~YAMA ` Budget anager Reviewed by: Assistant Town Manager ~~town Attorney ATTACHMENT 2 Clerk Administrator Finance Community Development PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: ADOPTION OF A RESOLUTION CONTINUING CERTAIN DEPARTMENT FEES, RATES AND CHARGES, AND AMENDING CERTAIN FEES, RATES, AND CHARGES FOR FY 2010/11 March 29, 2010 DISCUSSION: As part of the Town's effort to manage its financial resources wisely, the FCS Group was retained to conduct a detailed cost analysis of Town user fees and prepare an indirect cost allocation plan. The analysis evaluated current service delivery costs and updated staffing and cost assumptions, including. labor costs. The indirect cost allocation plan provided a method to assign Town-wide. overhead costs to direct service departments and their services to ensure that the full cost of service, including Town administrative overhead, can be recovered through the fees charged for services. This evaluation helped to better inform the full cost to provide Town services,. including Planning, Building, Engineering,. Police, and other special administrative services. The fee study revealed that the Town's fee structure is not adequately capturing the current cost of providing services. The estimated cost recovery average for Town-wide services is 56%. This means that users of these specific services are not paying the full cost of the services provided to them requiring de facto subsidies from the General Fund. While cost analysis data plays a significant role in determining the level of fees to charge, it must be balanced with a number of other factors, such as market supply and demand, affordability, parity with surrounding jurisdictions, and past Council action. Taking these factors into consideration, various levels of recovery have been recommended. with the goal of achieving. close to full recovery as possible, A phased approach over a period of time is recommended for proposed fees. that have not been adjusted to full cost recovery. The fee analysis also revealed. a need to decrease some fees given changes in staffmg, processes, and resources. These fees have been adjusted accordingly as local government cannot legally charge more than what it costs to provide a service. The section below summarizes new and significant fee adjustments for FY 2010/11. The attached FY 2010/11 Comprehensive User Fee Schedule reflects all fees charged by the Town, highlighting new or proposed changes (Attachment 2). The FY 2010/11 proposed fee adjustments are based on the results of the 2010 user fee study. Also attached is a list of proposed FY 2010/11 fee additions and changes only (Attachment 3). Community Development Based on the. results ofthe 2010 user fee study, planning and other development-related activities were found to be recovering 46% of costs, while building fees were recovering 70%. The proposed adjustments will keep fees aligned with current operating and construction costs. The recommended changes are described below: ^ General Development Services Fees. The Engineering Development Review Service Fee is a surcharge calculated on planning applications. The objective of this surcharge is to recover costs associated with engineering. when planning. applications are reviewed. The current recovery rate for this service is 27% of costs.. Given the low cost recovery level, it is recommended that the surcharge be increased from 10% to 15%. Building Division Fees. Results of the fee study reflected a cost recovery level of 70% for building fees. An increase is proposed for several building fees, including special services and inspections to more accurately reflect the cost of project review and tracking. The following fees have been adjusted significantly: PAGE 3 MAYOR AND TOWN COUNCIL SUBJECT: ADOPTION OF A RESOLUTION CONTINUING CERTAIN DEPARTMENT FEES, RATES AND CHARGES, AND AMENDING CERTAIN FEES, RATES,. AND CHARGES .FOR FY 2010/11 March 29, 2010 Inspection Outside Normal Business Hours. While inspections outside of normal business hours occur infrequently, this is a special inspection service that requires additional staff and overtime, generating a significant cost to.the Town. It.is recommended that this fee be increased from $103 to $150 per hour, given its current cost recovery level of 7%. The proposed fee amount would enable the Town to recover at a minimum, its direct costs. 2. Additional Plan Review required by Changes, Additions, or Revisions to Plans and/or Inspections. Full cost recovery is recommended for this fee due to significant indirect costs generated as a result of workflow disruption requiring additional project revision and review. It is recommended that this fee be increased from $135 to $230 given its current cost recovery level of 28%. Application for the Appeals Building Board Review. The request for review by the Building Board of Appeals is rare; however, it is considered a special service that should be equitably covered by the appellant. Providing this service requires additional staff time, including report writing, board meeting coordination, and oversight of the appeal process. It is recommended that this flat fee be increased from $148 to $230 given its current cost recovery level of 32%. ^ Planning Division Fees. Results of the user fee study reflected a 46% cost recovery rate for planning fees. Based on this fmding, key changes in planning fees include the following: Architecture and Site Applications (A&S). The proposed A&S application fees for hillside and non-hillside, including new detached single family homes and new single family or two family units, will increase by 5% and 8% respectively. These planning applications generate significant community involvement, requiring increased resources and staff time. This fee adjustment will help offset the cost of processing applications and addressing community questions and concerns. 2. Planned Development (PD) Applications. ,Proposed increases for PD application fees are 10%. The current cost recovery level for these types offees is between 38%-46%. Due to limited land availability, PD's are typically proposed on difficult infill or underdeveloped sites and generate significant community involvement. These factors, coupled with complex environmental issues, have extended the time it takes to process PD applications. 3. Architecture and Site (A&S) for Hillside Homes in a Planned Development (PD). When the Town established a lower fee for hillside homes in a PD, the fee was based on the . assumption that the majority of the review of future homes would be completed during the PD process. The applications filed within hillside PD's are typically for custom homes and filed several years apart from each other. The review process for these homes is the .same as anon-PD, Hillside A&S application. Therefore, it is recommended that the fee be modified to allow the lower fee only for "non-custom" hillside homes within a PD. PAGE 4 MAYOR AND TOWN COUNCIL SUBJECT: ADOPTION OF A RESOLUTION CONTINUING CERTAIN DEPARTMENT FEES,. RATES AND CHARGES, AND AMENDING CERTAIN FEES,. RATES, AND CHARGES FOR FY 2010/11 March 29, 2010 4. Secondary Dwelling Units. The current fee schedule reflects the same fee for new and existing units and a separate, yet higher fee for two existing secondary dwelling units. It is recommended that new units have a higher fee given the additional work required to review the application. New units typically involve new construction, requiring a comprehensive review and evaluation of Town Codes, policies and standards. Conversely, it is recommended that the one or two existing unit fee be reduced given that the analysis. required for one existing unit versus two existing units is virtually the same. Newsraclz Permit. The Town Newsrack Ordinance addresses the proliferation and design of newsracks throughout Town. As a result, newsrack permits are required prior to installation within the Town limits: Over the past six months, enforcement of the newsrack ordinance has resulted in the removal of 12 racks with another 19 noticed. Given the significant amount of staff time involved in administering and enforcing the ordinance,. a newsrack fee was incorporated in the FY 2010/11 Comprehensive User Fee Schedule for Council consideration and adoption. ^ Engineering Division Fees. Several engineering fees, ranging. between 5%-8%, are proposed to be increased to more accurately reflect the cost of project review and tracking. All fee increases are based on the results of 2010 Comprehensive User Fee Study. Community Services ^ No additions or adjustments to the Community Services Department. fees are proposed for FY 2010/11. Library Inter-Library Loan and Overdue Fines. The Library Department recommends modest adjustments to the inter-library loan and overdue fines for adult library and children's/teen materials. Proctor Fee. This new fee would require payment for proctored tests, which the Library currently provides at no charge. Most. learning institutions typically charge for proctor services. Parks and Public Works ^ No additions or adjustments to the Parks Division fees are proposed for FY 2010/11. Police Based on the results of the comprehensive user fee study, the cost recovery level for police fees is 47%. As a result, the Comprehensive User Fee Schedule reflects several. fee changes in response to the current cost recovery level. Many factors were taken into consideration when developing the. recommended fee adjustments. Fees of comparable local police agencies were benchmarked for comparison purposes; this survey assisted the department in determining a reasonable fee level and approach to adjusting fees annually to reach cost recovery. Significant police fee changes include: PAGE 5 MAYOR AND TOWN COUNCIL SUBJECT: ADOPTION OF A RESOLUTION CONTINUING CERTAIN.DEPARTMENT FEES, RATES AND CHARGES, AND AMENDING CERTAIN FEES, RATES, AND CHARGES FOR FY 2010/11 March 29, 2010 1. Tow Trucks. Driver's permit and renewal fees were increased significantly as the cost recovery level was between 50%-60%. However, service permit and .renewal fees were. adjusted downward to be more in alignment with the proposed driver and renewal fees. 2. Massage Permit Fees. Permit fees for massage therapists are recommended to be increased 25%. Nearly half of the agencies surveyed Have fees that are higher than the Town's existing and proposed fees. Many of those surveyed,also had additional fees, including an examination and/or establishment fee: Effective September 2009, massage therapy practitioners, in lieu of obtaining a city or town permit, have been eligible to apply for State Certification, allowing therapists to practice anywhere in the State of California. Currently, the State charges $150 for the initial application and a renewal fee of $125 every two years. 3. Administrative Fee for Special Events. Included in the fee study was a review of costs associated with special event activities. Staff continues to refine its cost data associated with supporting these types of events by tracking labor hours. The special event fees are established at two levels: one for private and the other for non-profit related events. Both special events are recommended to increase by 8% this year. These fees continue to be well below recovery levels. 4. Administrative Fee for Motion Pictures. Fees for for-profit and non-profit motion pictures were increased as these fees are well below recovery levels. The number of fees processed for this activity is relatively low. 5. False Alarm Fees. Although the current cost recovery rate for false alarms is relatively low, alarm fees. were only raised by 10% in light of the increased volume of false alarms. It is recommended that the sixth and subsequent alarm fee become a fine, which will require subsequent review and approval by Council via ordinance. Converting the fee to a fine will provide more flexibility in establishing the fine amount, which is recommended to be $500. Other fee adjustments reflecting smaller increases range between 5%-15% and include fmgerprinting, horse drawn carriage, vehicle release, and non-Los Gatos citation sign-off fees. Fees that were no longer applicable are recommended for removal from the fee schedule, while other fees were decreased due to changes in staffmg levels, processes,. and available resources. Administrative Fees Credit Card Processing Fee. At the mid-year budget discussion, there was Council discussion regarding inclusion of a Credit Card Processing Fee on the FY 2010/11 Comprehensive Fee Schedule. The proposed fee of 1.62% will enable the Town to recoup its processing costs charged by the credit card company for use of a credit card by an applicant for Town services. This percentage is based on the total number of purchases and transaction fees .over the past two years. To date, it is estimated that credit card processing expenditures are $14,000. ^ Business License Processing Fee.. Established by Town Code, the Town administers a business license tax on all companies that do business with the Town. This General Fund revenue supports a variety of Town services, such as street, sidewalk, and park maintenance, and the expenses required to provide such services. Revenues from the business license tax do not directly cover the cost of processing an estimated 4,000 business license applications/renewals PAGE 6 MAYOR. AND TOWN COUNCIL SUBJECT: ADOPTION OF A RESOLUTION CONTINUING CERTAIN DEPARTMENT FEES, RATES AND CHARGES, AND AMENDING CERTAIN FEES, RATES,. AND CHARGES FOR FY 2010/11 March 29, 2010 each year. It is recommended that an annual Business License Processing. Fee in the. amount of $25 be applied to both for-profit businesses and non-profit organizations to recover a portion of the direct costs attributable to the tax collection process. The fee is currently applied to non-profit organizations in lieu. of the business license tax. The cities. of Campbell, Sunnyvale, Saratoga,. San Jose, and Foster City charge a comparable processing or application fee. ^ Attorney Fees. The Comprehensive User Fee reflects several new Attorney fees required for development-related legal review. • CONCLUSION: It is recommended that Town Council approve the recommended FY 2010/11 fee adjustments for the. Comprehensive Fee Schedule effective July 1, 2010. ENVIRONMENTAL ASSESSMENT: The Town's fee resolution is not a prof ect subject to CEQA. FISCAL IIVIPACT: The Town's financial policies require that fees be maintained to provide for the recovery of costs associated with Town services. The proposed new fees better represent the cost to deliver services and thus, decrease the Town's subsidy of private activity. Staff will incorporate the estimated revenue increases into the Town's FY 2010/11 Operating and Capital Budget using conservative activity projections. Further fee increases will be recommended in future years to move toward full cost recovery of fee-based services. Attachments: 1. Comprehensive Fee Schedule Resolution 2. FY 2010/1.1 Comprehensive Fee Schedule Incorporating Fee Change Recommendations 3, FY 2010/1 i Recommended Fee Changes and Additions Distribution: Regular RESOLUTION NO. 2010- RESOLUTION OF-THE TOWN COUNCIL OF THE TOWN OF LOS GATOS ADOPTING CONTINUING DEPARTMENT FEES, RATES, AND CHARGES, AND AMENDING CERTAIN FEES, RATES, AND CHARGES WHEREAS, that the Town of Los Gatos Financial Policies require an annual evaluation of the Schedule of Fees and Charges to ensure that recovery of the cost of providing services is recovered where appropriate, and the last update of fees, rates and charges was on Apri15, 2010; WHEREAS, that certain fees for General Administration, Community Development, Community Services, Parks and Public Works, Library, and Police be adopted; and WHEREAS, that those fees that are currently in effect will continue and remain in effect without interruption, but shall be increased to reflect increased costs of providing service. RESOLVED, that Resolution 2009-033 adopting departmental fees, rates, and charges is hereby rescinded; and RESOLVED, that the Town Fee Schedule, attached hereto as Attachment 2 shall become effective July 1, 2010. PASSED AND ADOPTED at a regular meeting of the Town Council held on 5~' day of Apri12010 by the following vote: COUNCIL MEMBERS: AYES: NAYS ABSENT: ABSTAIN: SIGNED: ATTEST: MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA CLERK OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA Attachment 1 N:~FINANCE~Fee Schedule~2010-11~Resolution.doc Town of Los Gatos Comprehensive Fee Schedule Attachment 2 ~ 2oio/ii TOWN OF LOS GATOS FEE SCHEDULE The following Fee Schedule is effective July 1, 2010 through June 30,.2011, unless updated by the Town Council. The Fee Schedule will be adjusted annually by the average Consumer Price Index (Bureau of Labor Statistics, U.S. Department of Labor for the. San Francisco/Oakland/San Jose Metropolitan Statistical Area) for the calendar year and/or by the percentage increase in actual operating costs for the current year -whichever is greater. This Fee Schedule also provides for minimum annual adjustments for those fees that are directly related to personnel costs. Other adjustments maybe made to maintain consistency with the surrounding municipalities within the Town of Los Gatos region but in no case are fees charged in excess of service delivery costs. i TA~I,E OF CONTENTS Page No. Administrative Fees .......:............................................................................................... .................1 AttoNney Fees .................................................................................................................. .................2 Development Services General Development Fees ..................................................................................... .................3 Building. Division Fees ........................................................................................... .................4 Building Permit Fees .......................................................................................... .................4 Electrical Permit Fees ........................................................................................ .................8 Mechanical Permit Fees ..................................................................................... .................9 Plumbing Permit Fees ........................................................................................ ...............10 Other Fees .......................................................................................................... ...............10 Planning Division Fees ........................................................................................... ............. 13 Zoning Approvals .............................................................................................. ...............12 Subdivisions ....................................................................................................... ...............15 Miscellaneous Application Fees ........................................................................ ...............15 Environmental Assessment Fees ........................................................................ ...............16 Other Fees .......................................................................................................... ...............16 Engineering Division Fees ..................................................................................... ...............19 Library Fees and Fines .................................................................................................. ...............24 Parks and Public Works Parks Division Fees ................................................................................:..............................25 Plaza Use Permit ...............................................................................................................25 Park Use Permit .................................................................................................................25 Specific Park Use Fee .......................................................................................................25 Oak Meadow Park Special Event Fee ...............................................................................25 Use of Bandstand -Oak Meadow Park ............................................:...............................25 Pageant Grounds ......................................................................................................... 25-26 Turf Impact Fee .................................................................................................................26 Tree Related Fees ..............................................................................................................26 Equipment Hourly Rates ...................................................................................................27 Street Division Fees ..............................................................................................................27 Police Fees and Fines ...................................................................................................................28 Parking Permit Fees ...............................................................................................................31 ii ADMINISTRATIVE FEES Fee for Use of Town Hall Facilities (Council Chamber) $30.00 for one hour, Cleaning and Utility Fee plus $20.00 for each additional hour Copy of Town Code $435.00 Public Service Counter Research $30.00 per hour Copyin~ and Printing; Charges (phis actual mailing costs, if applicable) 8 1/2" x 11 $.25 per page 11 x 17 $.35 per page Annual Subscription for Quarterly Town Code Supplements $100.00 Copy of Zoning Ordinance $ 45.00 Annual Subscription for Quarterly Zoning Ordinance Supplements $ 25.00 Certified Copy of Birth Certificate $ 12.00 Certification of Town Records $ 3.00 Annual Financial Report $ 30.00 Annual Budget $ 50.00 Capital Improvement Plan $ 30.00 Council Minutes and Agendas (annual mailing list) $ 65.00 Compact Dislc or Tape of Council and Planning Commission Meetings $ 10.00 each Initial Returned Check Fee $ 25.00 Subsequent Return Check Fees $ 35.00 (CA Civil Code Section 1719(a) (1)) Election Filing Fee $ 25.00 Ordinances and Resolutions $ 4.00 Credit Card Processing Fee 1.62% 1 ATTORNEY FEES Conditions, Covenants & Restrictions (CC&R) Review & Approval $250.00 Base Fee (1.5 hr maximum) Additional time $150 per hr. Simple Covenant/Deed Restriction $150.00 Subdivision Improvement Agreements No charge 1. Special/Altered Multi-party $150.00 per hr. Encroachment Agreements $150.00 per hr. Miscellaneous (Legal Agreements, Real Property, etc.) * Minimum Deposit is $250.00 $150.00 per hr. plus minimum deposit 2 DEVELOPMENT SERVICES General Development Fees A. Photo Copying_Charge -phis actual mailing costs, as applicable Maps, plans, etc. (larger than 11" x 17") Actual Cost- sent to San Jose Bhieprint B. Printing_Charge -plus actual mailing costs, as applicable Maps,. plans, etc. (larger than 11" x 17") C. Data Duplication Services and Fees For partial or fiill copies of each digital standard Town data file on one-time request basis: 8"x11." copy, standard printer Larger format, using plotter Electronic copy on CD D. Document Storage Fee-Microfiche E. Duplicate Plans Set F. Address Processing fee G. Computer Surcharge. on Building/Plumbing/Mechanical/ Electrical/Grading/Encroachment/Planning Permits/ Applications and any other Permits/Applications except Park. Permit/Applications $5.00 per page $25.00 per digital file $75.00 per digital file $100.00 per digital file Actual cost $104.00/hr (1/2 hr min) $232.00 4% of Permit with $1 minimum ~l,l. C?t~~it~ecrin~ Dcvelupi,n~iit Tte,~ i~~ ~~~,vice_F,cc _ - .._ a. I ~uildin~~ Pernut at1~l ~~uihin~ I'I~u~ Ch~~l:: 7.25% ofperm~t or plan cheek h. t)welu~nlcirt Fees . ,~' ~ s~_~ e .~, ~ ~ .= l ~" ~~_c~ l application t These Fees are applied to permits or plan checks that require engineering services I. Seismic Hazards Mapping Program Fees - (SMIP) For residential construction of three stories and less (Category 1), the permit fee is $10.00 per $100,000. For all other construction (Category 2), the permit fee is $21.00 per $100,000. This fee is required by the State of California to identify and map zones of particular seismic. hazard's. Five percent of the fee is retained by the Town to be used solely for earthquake preparedness. J. Capital Improvement Tax (Construction) -Based on $0.18 for each square foot of building addition or alteration,. which increases floor area of an existing building. K. Underground Utility Tax (Utilities) -Based on $0.18 for each square foot of building addition or alteration, which increases floor area of an existing building.. L. Park Fund Tax (Parks) -Based on $0.04 for each square foot of building addition or alteration, which increases floor area of an existing building. 3 DEVEI,01'ME1VT SERVICES General Develoument Fees - cont'd M. Reports, Agendas, and Minutes 1. Development Review Committee Agendas $37.00 2. Planning Cormmission Agendas $25.00 3. Planning Commission Minutes Actual cost 4. Plan Copies a. Microfiche or other reprints sent to an outside firm $31.00 plus costs b. Blueprint reproduction in house $3.00 per page 5. Copy of Subdivision Ordinance $26.00 6. General Plan (including maps) $26.00 7. Hillside Specific Plan $6.50 8. Hillside Standards and Design Guidelines $10.00 9. Commercial Design Guidelines Actual cost 10. Subdivision Ordinance $26.00 11. General Plan/Zoning Maps (24" x 36") a. Black & White $9.00 b. Color $42.00 12. Blossom Hill Open Space Study $14.00 13. Commercial Specific Plan Report $12.00 14. Residential Design Guidelines Actual cost. 15. Housing Element Technical Appendix Actual cost N. Requ est for Service Not Covered by Any Other Fee Actual cost O. Pre-application Conference Fee Actual cost (Fee applied when staff time is expected to exceed 1/2 hour) P. Landscape Final Occupancy Clearance (New Construction or Remodel) 1. Landscape inspection requests $106.00 per inspection 2. Park Staff Time Spent for Major Development Applications $543.00* Basis: Development Review Committee Meetings 1.5 hrs (estimate) Site Visits 4.0 hrs (estimate) Review Plans 4.0 hrs (estimate) *Note: Time spent over and above the initial application fee will be billed at the current employee billing rate plus equipment hourly rate. Q. Applications for Work Unlawfully Completed Double current application fee 4 DEVELOPMENT SERVICES General Development Fees - cont'd R. Annexation Fees 1. 1 lot 2. 21ots 3. 3 lots 4.41ots 5. 5 lots or more * Annexation Advertising Deposit (any remaining deposit will be refitnded to the applicant and amounts exceeding the deposit amount. will be paid by applicant) $2,690.00* $1,346.00* $ 896.00* $ 673.00* $ 448.00* $1,000 - $2,200 (varies as to size of map) 5 DEVELOPMENT SERVICES Building Division 1. Building Permit Fees ['omit Issuance 'iFce tier i~snirl~ a l3rrildin`~ Permit ,., ~F ~ `~(~4.01, ~~~iaiti~~ual L3uilaiiig Putillit tee ~32.U(1 B. Demolition Permit $217.00 C. Building Permit Fees for New Construction and Addition The fee for each building permit shall be based upon the 1997 Uniform Building Code as amended by the 2001 California Building Code Total Valuation Fee $1.00 to $500.00 $23.50 $501.00 to $2,000.00 $23.50 for the first $500.00 plus $3.05 for each additional $100.00 or fraction thereof, to and including $2,000.00 2,001.00 to $25.,000.00 $69.25 for the first $2,000.00 plus $14.00 for each additional .$1,000.00 or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 .$391.25 for the first $25,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 .$643.75 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $100,000:00 $100,001.00 to $500,000.00 $993.75 for the first $100,000.00 plus $5:60 for each .additional $1,000.00 or fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $1,000,001.00 and over $5,608.75 for the first $1,000,000:00 plus $3.15 for each additional $1,000.00 or fraction thereof 6 DEVELOPMENT SERVICES Building Division - cont'd Building Permit Fees - cont'd D. Building Valuation Fee A building valuation multiplier of 2.32 shall be used in conjunction with the Building Valuation Data provided in the publication, Building Standards, published by the International Conference of Building Officials for November-December, 2002, except for Hillside Homes and Commercial Office Tenant Improvements. Their multipliers will be 3.246 and 1..16, respectively. The building permit fees will be increased by the Febniary Annual Building Cost Index. E. Building Permit Fees for Remodels, Alterations, and Repairs The Building Official shall establish the valuation of said improvements, and fees will be assessed as per Schedule 2.C above. ~_ ~-~ -gr- _,-~~_. ~c~al `~er~ iee~ ~4~_Tns action +I . Inspection outside nucnrll hu~iness hours (41u~ mill) 2:~ lie-inshceti~m Fees ]nspc~lic~ns 1~~c ~a~hich nu i~c is ~pcr.iticalJy indiciteci (? phi- min) -t. -~dditi~~i~~il plan review re~luired h` change5zaciditio~.~ ui iCVi~iun~;_tu;lala~~ (L liuui ziuiij 5. For use of outside consultants for plan checking ~v~v $1 >U.~~c)~h~ ~~~; 13O.UU'ht' `~ 13U.U1)'n K _ _ ~?30 00/hr Actual costs and/or inspections 6. Services for which no fee is specifically indicated (1/2 hr min) 7. Permit/Plan check time extension (per permit) (applies to permits that have not expired) 8. Express plan review or initial review (1_ hr. minimum) ~ __ :~ ~`., ~~~~li~at~un fiu~ tll~ 1~ipeal~ 13.~~Ic~mgl,oard I:~rie~n G. Plan Review Fee A plan review fee shall be charged at the time of filing application. This fee is separate from and shall be in addition to building permit fee. This fee is calculated at sixty-five percent (65%) of the building permit fee as per Schedule 2.C above. H. Other Miscellaneous Factors to Determine_Construction Valuation 1. Convert garage to habitable space $98.00/sq.ft 2. Convert unfinished basement or attic to habitable $107.00/sq.ft 3. Pools/Spas (gunite) $63.00/sq.ft 4. Siding -aluminum/vinyl/wood $8.00/sq.ft 5. Antennas & Towers Const. Value As Applied Under 2.C Above 6. Commercial Awning. or Canopy: Aluminum ~ $26.00/sq.ft Canvas $ l 9.00/sq.ft 7 $116.00/hr $65.00 $135.00/hr DEVEI.,®PMENT SERVICES . Building Division - cont'd Building Permit Fees - cont'd 7. Fence or Freestanding Wall (over 6' high): Wood or metal $42.00/lf Masonry $71.00/lf 8. Decks/Balcony $40.00/sq.ft 9. Wood Declc $18.00/sq.ft 10. Re-roofs $3.00/sq.ft 11. Retaining Walls $90.00/lf I, Special Systems Fee (Photovoltaic, emergency generation, wind power, special HVAC systems, etc) 1. Plan Review (1 hr. minimum) $135.00/hr 2. Field Inspection (2 hr. minimum) $103.00/hr 2. Electrical Permit Fees -- _ _ __. ~. J'~.nnit Issua~~ce _ 1. hcc lug iss~~in~~~in Nlc:ctrical F?~i~n~i~i~t ~~ ~ ~ ~~ 2. Additional Llrctciral Pci~niit [cc ~;;?.(1(_7 ,f3, hlan Review & Rc,-inspection Fees 1. Plan review fee 25% of Electrical Permit Fee 2. Additional plan review $135.00/hr m ,, ~ -- - ~~ 3,~R~-iii~hecli~n ~l l 9 $1~U UUihr a._ , . , ilaN_.~ _ .. ~ r~. _. ,_ r.~ C. New Residential Construction (New buildings only, including garages) C-1 Commercial Construction D ~ystem'Fee Schedule 1. Private swimming pools 2. Public swimming pools For alterations to existing pool, use Unit Fee Schedule E. below 3. Temporary Power Poles 4. Temporary distribution system & temporary lighting _ . Installatiuii of illun~il~atcd si~n~ (rash) 1?. l lliit Fec Sched~ily 1. Receptacle, switch and lights 2. Residential appliances/new circuits: (cools top, oven, range, disposals, clothes dryers, or other motor operated appliances .not exceeding one horsepower) 8 $.11 sq.ft $.08 sq.ft $53.00 $96.00 $65.00 $32.00 $2.00 $6.00 DEVELOPMENT SERVICES Building Division - cont'd Electrical Permit Fees - cont'd 3. Nonresidential appliances/new circuits: $8.00 (medical & dental devices, food, beverage, drinking fountains, laundry machines, or other similar equipment) Note: for other types of air conditioners and other motor-driven appliances having larger electrical ratings,, see Generators/Motors ~-}. 1'hc~tu~~c~lt~i~ ~v~iem ~resi~lcE~tiiil) ~~~: ~ ~` ~ X90.00 ~. ~C)lil_.f ~~S.CC;1llS.(lI]C~L1C1111C 10I1t1~c~1S) ~ ;_-.. .~~ ~~ ~- -. -.- v __ .. ~~~~) 6. Power apparatus (generators,. transformers, A/C, he at pumps, baking equipment): Up to 10 KV, each $16.00 Over 10 KV not over 50 KV, each $26:00 Over 50 KV and not over 100 KV, each $53.00 Over 100 KV, each $70.00 7. Motors: Up to 10 hp $16.00 Up to 25 hp $26.00 Up to 55 hp $53.00 Over 55 hp $78.00 8. Transformers: Up to 5 KVA $16.00 Up to 10 KVA $26.00 Up to 50 KVA $45.00 Over 50 KVA $65.00 9. Busways/conduits (per 100 ft) $8..00 10. Service equipment: 200 amps or less $65.00 201 to 999 amps $91.00 Sub-panels $3.2.00 11. Installation of spas or saunas $32.00 F. Other Electrical Fees 1. Duplicate job card $32.00 2. Permit. extension (applies to permits that have not expired) $65.00 3. Mechanical Permit Fees t1. P~ril~it l~ua~~rv l . ~ ~~ li,r iti~uitl~~ a ~i~.~:liarl~<<al ~'er~,l~it ~M ~~~~ ~_~ ~ ~ '~64 OU t lei ll ~1 al P ~ ni ~~ lil~(i ~i~ u 1 ~ ~ ~ ` s ~ ~ $32 0 ~ i ~ < ~~ ~ ~. , ~ ~ai ~ ~ ~~~~,.~ ~ , ~ 9 DEVELOPIVIEI\TT SERVICES Building Division - cont'd Mechanical Permit Fees - cont'd C3. flan RE~icu b~ C:c-ii~~ection`Fces 1. Plan review fee 25% of Mechanical Permit Fee 2 Adcfiti~~nalplanreview $135.00/hr Re-~ nc ~`t~u~n I ~~ _.~ a F $130:00%har .:~. _ _ ~. .~ r~~ C. New Buildings only, including Garages $.11/sq.ft D. Unit Fee Schedule 1. Installation, of each heating system, A/C, boiler, compressor or air handler $32.00 2. Each duct repair or alteration $11.00 3. Each fireplace appliance $26.00 4. Each ventilating fan $11.00 5. Installation of separate flue or vents not included with the installation of an appliance $11.00 6. Installation of each hood with mechanical exhaust: Residential $26.00 Commercial $96.00 7. Each new or repair of gas piping system $58.00 $. Each additional gas outlet $19.00 9. Installation of evaporative cooler $26.00 E. Other Mechanical Fees 1. Duplicate job card $32.00 2. Permit extension (applies to permits that have not expired) $65.00 4. Plumbing Permit Fees ~~~. ~('crm~iL ~Is~uancu 1. Fcc t~>r is5riin~~ a Pl~u»hin~ f'crmil ~ --- --- ~ ~ ~~,~6~.0(? '?. n~l~iitirn~~il Pluii~hin~~ ['ci7nit f~c, `_ __ ~ y ~ ~ $32.00 1. Plan review fee 25% of Phimbing Permit Fee 2. Additional plan review $135.00/hr s; Rc-ii151~ecti~~n ice __ _s,_ 130.00 C. New Residential Construction $.11 sq. ft New buildings only, including garages 10 DEVELOPMENT SERVICES Building Division - cont'd Plumbing Permit Fees - cont'd D. Svstem Fee Schedule 1. Private swimming pools $78.00 (including heater, water piping, gas piping) 2. Public swimming pools $116.00 (including heater, water piping, gas piping) 3. Lawn sprinkler system on one meter $32.00 4. Each new or repair of gas piping system $30.00 5. Each drainage, sewer system $32.00 6. Radiant floor heating system $96.00 E. Unit Fee Schedule 1. Each plumbing fixture or trap or set of fixtures on one trap $11.00 2. Each sewer cleanout, backflow device $11..00 3. Each septic system abatement $96.00 4. Rainwater systems -per drain (inside building) $11.00 5. Each water heater,. water softener $26.00 6. Each grease interceptor (750 gallon capacity) $65.00 7. Each grease trap (1-4 fixtures) $38.00 8. Residential water re-piping $96.00 9. Each ejector/sump pump $32.00 10. Each vacuum breaker/hose bib $11.00 11 . Each. water piping system repair or replacement $19.00 12. Each additional gas outlet $19.00 F. Other Plumbing Fees 1. Duplicate job card- $32.00 2. Permit extension. (applies to permits that have not expired) $65.00 5. Other Fees A. State of California Title 24 Part 2 Energy and Accessibility Code and Regulation Plan Review and Inspection Fees A surcharge. shall be added to the building permit fee for the cost to plan review and inspect for compliance with State of California Title 24 Regulations. This fee is calculated at fifteen percent. (15%) of the building permit fee. This fee is applied whenever a plan review is assessed. B. Duplicate Inspection Card $32.00 11 DEVELOPMENT SERVICES Buildan~ Division- cont'd Other Fees - cont'd C. NPDES Inspection Fee $58.00 {Charged on all building permits with the potential to generate non-point source storm water runoff during construction) D. State of California Mandated Building Standards Fee - SB 1473 A surcharge shall be added to all building permits at the rate of four dollars ($4) per one hundred thousand dollars ($100,000) in valuation, with appropriate fractions thereof, but not less than one dollar ($1). These funds will be available to the California Building Standards Commission, the Department of Housing and Community Development, and the Office ofthe State Fire Marshall for expenditure in carrying out the provisions of the State Building Standards Law and provisions of State Housing Law that relate to building standards. Up to ten percent (10%) shall be retained for related administrative costs and for code enforcement education. 12 DEVELOPMENT SERVICES Planning Division The fees listed below constitute all fees imposed by the Planning Division. Certain types of applications must be reviewed /processed by other departments/agencies, which may impose separate fees. Applicants are advised that the fees for those services are not included in the Planning Department's fees. Where the term "actual cost" is used here, it shall mean: materials, supplies (including any costs of noticing or publication), outside consultants, employee cost will be billed at the top step, plus benefits, phis overhead. The following fee schedule is established for applications filed pursuant to the Town. Code. The fees are collected by the Community Development Department at the time the application is filed unless otherwise noted. Fees for Additional Processing In the event additional processing services by the Town are required due to changes, modifications,. additions, errors, omissions, or discrepancies caused by the applicant. or his/her agents or representatives, the applicant. shall pay an additional fee as determined by the Director of Community Development to cover the actual cost. Fees for Lack of Progress If additional information is required by the Town for an application and the. requested information is not submitted within 180 days, the applicant will be required to pay a fee of 10 percent of the current application fee at the time the requested information is submitted. Any re-submittal after one year will be processed as a new application, subject to new fees. Fees for Manor Proiects If it is anticipated that the application processing costs of selected major projects will significantly exceed the following fees, the Director of Community Development inay collect a deposit and charge actual time spent to process the applications based upon current hourly rates. Surcharges: All of the following applications are subject to the surcharge fees asset forth in General Development Services and in Section S.H of Planning Division. 1. Zoning Approvals ~~'~~ Ar~h~ke~tur~~ ~trlcl Sitr ;~~ lic<tt~~,~i~;~ (1) Dc,~~cl~~pmcnt R~~ ir~~~ Committcr~DR(') .~~~r~~~ ~l _ 5 965.Oa a~ ~~~t Sin ~l~ tamtly"'d~tachcd.~HR~<< [:C r~mc) ~ ~$ 3,~ ~. _ i ~~: .y_ ~ .~_,. ~...,~_._..~.,. _ .kx., ,.eu.._v~ _ _ _ r _._.~.~._ ._a_H ~ ~ b. New non custunl single family detached (HR & RC zones) per unit, .~:~_ - - as part of a Planned Development $4,144.00 4•. ~` N~~~ sizlgle fan?il` ~~i t«~~ lamilyunit~~,_. cw~ ~~,F~bs_~~. -~ _ 54,112.00 d. New single family or two family (any other zone) per unit, as part of a Planned Development. $2,938.00 e. Minor projects (a development proposal that does not significantly change the size, mass, appearance or neighborhood impact of a structure, property or parking lot) $1,490.00 13 DEVELOPMENT SERVICES PlanninL Division - cont'd Zoning Approvals - cont'cl (2) Planning Commission Approval a. DRC applications as determined in Section 1.A.(1) or minor residential development applications that require Planning Commission approval (this fee supplements the fee established in Section 1.A. (1) and Section 1.F) $2,158.00 b. New two family unit $3,916.00 c. New nonresidential $6,089.00 d. New multiple family $5,538.00 e. Demolition request with a Planned Development $1,490.00 application f. All other (i.e.: exceed FAR, major grading, etc.) $3,649.00 * Aside from the fees noted above, no additional Architecture and ..Site application fees will be assessed for projects that involve an historic structure or site. B. Conditional Use Permits 1. Conditional Use Permit $4,221.00 2. Conditional Use Permit (when consolidated with another application for new development) $701.00 3. Conditional Use Permit for restaurants Minor Restaurant (DRC Approval) $2,569.00 Major Restaurant (PC Approval) $4,221.00 4. Applications that require Town Council Approval $2,158.00 (these fees supplement the above established fees) a. Transcription fee of Planning Commission Actual cost minutes Minimum $500.00 deposit C. Variance $3,104.00 D. Rezoning (other than Planned Development) 1. Without General Plan or Specific Plan Amendment. $4,531.00 2. With General Plan or Specific Plan Amendment $6,937.00 3. Transcription fee of Planning Commission Actual cost minutes Minimum $500.00 deposit 14 DEVELOPMENT SERVICES Planning Division - cont'd Zoning Approvals - cont'd .. _, - ~ _r 1?latuted:De~,rel~nic~t_ _ __ _ _ _~._ _ M_ _ __ l.y ~~'ithcut (icncia( flan ~~~.,~[~~~~lic Flan :-~tnvricim~Eit_~,~ y~ ~i `~:,1,033J.OQ „ ~. .. ~. ~1'ith~iut C~cncra] Ulan ~,r~S~~~~ilic ['lain Amcli~imcnf (HR ~,r IZC' l_lncici~l~~in~ Lc>nr) ,?7,686.00 . , ~ , _,. «~ilh GcncraL I'(an car Spcc.itic Plan .1n~cn~lmcnt $?-1,~84.00~ ~. ~~'ith (~cn~~a~ Pl ul ui ~E~~~i(~~ f'l~m r~mcncinicnt ~_.~~~4~_.,lH1Z orR ( 1_J nd~il~~i n~ /un~) ~~ -, ~; ~°_ z ~~, ~, ,.~ 31,530.00 5. Town Council Modification to a Planned Development 75% of current fee 6. DRC Modification to a Planned Development $7,575.00 7. Publication costs for the planned development ordinance shall be paid by the applicant. 8. Transcription fee of Planning Commission Actual cost minutes Minimum $500.00 deposit F. Minor Residential Development (See Section l.A. (2) a) $1,490.00 G. Agricultural Preserve Withdrawal $2,816.00 H. Planning Division Certificates of Use and Oceupanc 1. Change of use ~ $229.00- 2. Change of occupancy (excluding change of proprietor of a continuing business enterprise) $112.00 3. Use/occupancy clearance if Conditional Use Permit is required or occupancy of a new secondary dwelling unit No fee I. Hazardous Materials Storage Facility Application $1,240.00 J. Home Occupation Permit $141.00 K. Sign Aublication 1. New permanent sign $309.00 2. Temporary nonresidential sign $65.00 3. Change of face only $127.00 4. Sign program $1,470.00 .,_ ~ -~ L. ~~~:~>ndaty Dwelling-Units-- - -- ~_..__ _,___r . __.,.,__~, 1:~~ Nr~~ unit ~ 51,100.00 ~' U11~ ~,r t~~c~ za~5liti~~ uivt~ ~~ ': ~- fi `x')46.00 15 I~EVELOPMEN'I' SERVICES Planning Division -coot' d Zoning Approvals - cont'd M. Mobile Home Park Conversion Permit Actual cost ($5,000.00 deposit) N. Town Code Amendments Actual cost ($2,000.00 deposit) O. Administrative Land Use Permit 1. Minor telecommunications facility $124.00 (i.e. microcell, 8021 lb or equivalent) 2. Major telecommunications facility $1,497.00 which do not require a Conditional Use Permit 2. Subdivisions A. Lot Line Adjustment (DRC Approval) $1,414..00 B. 4 Lots or Less (DRC Approval) $5,907.00 C. 5 Lots or More $9,368.00 D. Vesting Tentative Map (VTM) Fee to be based on the number of lots under 2B or 2C E. Lot Merger and Reversion to Acreage (DRC Approval) $700.00 F. Condominium $4,947.00 G. Certificate of Compliance (DRC Approval) $2,834.00 H. VTM applications that require Town Council approval $2,158.00 and DRC applications that require Planning Commission approval. This fee supplements the above-established fees. 3. Miscellaneous Application Fees A. Time Extensions to Approved Application 50% of current fee B. Modification to Approved Application 75% of current fee C. Conceptual Development Advisory Committee Review $1,675.00 D. Push Cart Permit $327.00 16 DEVELOPMENT SERVICES Planning Division - cont'd Miscellaneous Application Fees - cont'd E. Auto Dealer Events 1. Small promotional events $62.00 2. Large promotional events .$307.00 4. Environmental Assessment Fees A. Categorical Exemption No fee ~~. .,,1,~~itial Study Deposit _ {; - ~~__.. -~. ~as ~~ _._-~ _tr:~ ~ ti5,000:.~0 C. Negative Declaration $1,850,00 D. Environmental Impact Report Consultants fee E. Draft EIR Review Fee $10,241.00 Phis 10% of EIR cost F. Impact Monitoring Program (AB3180) Actual cost. (hourly basis plus cost of consultant, if necessary) The $S,OO~~.fee,is a ~lcp~st curly:' The specific cost of the Initial Study and any required special studies shall be borne by the applicant. The deposit shall be increased before the Town will authorize work exceeding the amount on deposit. Any deposit balance will be refunded. 5. Other A. Fence Height Exceptions $184.00 B. Peer/Technical Review - (any remaining deposit. will be Actual cost refimded to the applicant and amounts exceeding the ($1,500.00 deposit deposit amount will be paid by applicant) plus 10% of actual cost for administrative charge) C. Fees For Additional Tech Review and/or DRC Review DRC beyond three meetings, Planning Commission hearing beyond two meetings, Town Council hearing beyond one meeting Actual cost D. Surcharges 1. General Plan update surcharge .5% of building valuation for new construction and additions/ 10% of zone change and subdivision fee 17 DEVELOPMENT SERVICES Planning Division - cont'd Surcharges - cont' d 2. Route 85 ,Study Plan surcharge 10% of application fee for applications in Route 85 Study Plan Area*** 3. Advanced Planning projects 10% of application fee 4. North 40 Shidy Plan surcharge Actual cost on proportionate basis *** Not charged to the following applications: 1H, 1J, 1K, 3C, 3D and 3E E. Consultation Actual cost on an hourly basis F. A eals 1. Fee to appeal Planning Commission decision to Town Council .$321.00 per residential $1,288.00 per commercial, multi-family or tentative map 2. Fee to remand applications from Town Council to Planning Commission where no error was made by Planning Commission 50% of original application fee(s) 3. Fee to appeal Director of Community Developmen or Development Review Committee decision to Planning Commission $161.00 per residential .$645.00 per commercial 4. Tree appeals $65.00 5. Appeal transcription fee of Planning Commission Actual cost minutes Minimum $500.00 deposit (only applies to appeals from Planning Commission to Town Council) G. Research Services Minimum Charge Actual Cost Minimum $100.00 deposit H. Zoning Research 1. Basic zoning letter $184.00 2. Legal non-conforming verification $431.00 3. Reconstruction of legal non-conforming structures (Burndown Letter) $184.00 I. Building Permit Plan Checlc Fee J. Newsrack Permit Fee 20% of building fee $289.00 18 DEVELOPMENT SERVICES Planning Division - cont'd 6. Payment of Application Fees All application fees are to be paid at the tune the applications are submitted to the Coirununity Development Department. If the applicant withdraws an application, which requires a hearing by the Planning Commission,. prior to processing the application for the hearing, 40% of the paid application fee shall be refiinded to the applicant at the discretion of the Director of Community Development.. All other fees are non-refiindable. 19 DEVELOPMENT SERVICES En~ineerin~ Division The following fees constitute a comprehensive listing of the various fees charged by the Engineering Program. Certain types of application/permits must be reviewed and/or processed by other Town departments or public agencies, which may charge separate fees. Applicants are advised that the fees for those services are not included in the Engineering Program's fees. Where the term "actual cost (s)" is used here it shall mean: materials, supplies (including any costs of noticing or publication), outside consultants and employee cost, (including salary, benefits and overhead). ~~~. Ezi;;~n~~rzzit; flan ('l.iccl; I~'~,c; (_l'i~bli~• Im~rc~vui~lcnt~ ~~ (Tracliiz~_ t'crnzit~ a:~pplicatic~n fcc '~ ~7O.OO 2.Tirst ~tiO,UE)(.1.U(l ~~t vdltrc _ IU"o cif cstinrltcci cc~s~ ____.~__.._._._ ~~tiniT~r~~~~cmcnt: 3, N~xC~~(1,001) ~ <~f valu~~~ ~ ~ ~"oc,t~cslinlatcd c~~sk __ ~>[~iv~hru~en~i B. Additional En ineerin~ Plan Check Fees 1. Each additional plan check beyond three reviews Actual cost C. Inspection Fee (Public Improvements & Grading Permits 1. First $50,000.00 of value 8% of estimated cost of improvements 2. Next $50,000.00 of value 4% of estimated cost of improvements 3. Outside Inspector or re-.inspection Actual cost plus 10% D. ~V~u~k_li~ ~~i- Usc ~~hl'ublic Ri~~hL-of=~~~~ _ _ -m } .X Cunsti uctiozl Lncrpachn~cut Yerrrizt Base Fcc ~ .~ _ ~ _ ._ $235.00 a. Work over $4,000.00 6% of estimated cost of improvements b. Work done at night or week-ends Actual cost of staff tune c. Outside Contractor underground utility locating ..surcharge $ 75.00 (actual cost for outside contractor inspection fee may change) 2. Dumpster Permit $100.00 3. Storage Permit $100.00* *$500.00 refiindable Storage Unit Removal Deposit, to cover cost of removal, if abandoned. 20 DEVELOPMENT SERVICES Engineering Division - cont'd - l.In~hcctiun Lcc ~ ~ __ --~ -•~ , ~: ,-~ . w , _~ >r~ (C'h~u<,~~1 ~~n <<ll l-'ll~i~>achulcnt ~~ G~ lcl~n~~ I'~rmit~ md•~~~ni~, ~t~,iu~~ I'~ri»it~) _ 1 ~~1~, uhaiige u~ i ~npc.r~ ~u~u~ trca . =~-~ ~.~_.~._~,:~~. _. z ~ ,_~ _ x r~ ti55.00 b. Change in grading or impervious area $ 0.10 sq ft with a $50.00 minimum c. All other required inspections Actual cost 2. C-3 Permit H d~gic Calculation Consultant Cost plus 10% Admin Fee F. En ing Bering Subdivision Map Checking_* 1. 1 - 4 lots 2. 5 or more lots G. En ing eerin~ Reversion to Acreage 1. Map Check l [. ~I~n~m~iit~I.c,t ~lcr~~c~~,,a ._ __ ~z - ~rm ._~. ,.. 2. Map checking. Consultant Cost plus 25%Admin Fee Consultant Cost plus 25%Admin Fee Consultant Cost phis 25%Admin Fee a _ Consultant Cost. plus 25% Admin Fee L h.n~mrrrt`n~r [ <~~ [ 7n~ ~cfjt~~tm~i~ts '~ -- _. _ - _. -- ~~J . v C'~ltltl~at~ ~_... a ~.. .~ ~~ _ -- -- -- ~,"70.00 ~~ ~--- ~f 2. Map. checking L Consultant Cost plus 25%Admin Fee '~f.~ ~ ( iPi~ 1~~ of Conihllar~c.~~ ~:; 5 ~ ~~ .~ ~~: •E: ---~° ~ ~- -~~ - ~ ~ 10:09 1 (,crtifi~at~ ~~ ~ 1c ~ hi~l~~i ~pa~ ~l iuil ~"_s-~.~ ~ _ ~ . ~.~ ~ _ ~~ 2. Map checking Consultant Cost plus 25% Admin Fee ~ti. .~~ ~~bancl©n~Exc~s~ t'uh[i~ ~l~i~~l_~t ~~1~_WaYt~ Puh. ~l :1E~hliuiti~,n tcc . ~~ ~' ~' I'r~ccss:iug Psc ~x , lic- I ~~~cmcnt r~ The 25% Administrative fee is for preparation of reports, reviews, and processes. 21 DEVELOPMEI\TT SERVICES Engineering Division - cont'd L. Traffic Impact Analysis or Parking Study 1. Development review (Staff traffic impact analysis or Parking Study) a. Consultant Report fee b. Staff Review fee 2. Site Distance Analysis M. Geotechnical Peer Review Fees Actual cost Consultant fee $550.00 plus 10% of the traffic consultant report cost $150.00 per review not to exceed two (2) hours. Achial cost for staff time when analysis exceeds two hours. Consultant Cost plus 25% Admin Fee N. Storm Draina eg Fees 1. Development Projects a. Single family lots $3,600.00/ac. Section 24.60.035(b) (3): For subdivision whose lots exceed one acre, the fee shall not exceed that of one acre per lot b. Multiple family dwelling units -initial unit $3,600.00/ac. Each unit after initial $135.00 (not to exceed $4,500.00/ac.) c. Commercial, industrial, hospitals, churches, schools, and others $4,500.00/ac. O P. 2. Building/GradingPerrnits (Building, Structures & impervious areas) a. New Impervious surface area, per sq. ft. $1.00/sq. ft. Street Improvement In-Lieu Fee 1. Sidewalks $16.00 per square foot 2. Curb and Gutter $57.00 per linear foot Trail Improvements In-Lieu Fee t ):• I I~uliit~~ ~'~rinit l . f L~nia~~ it~lc~vi~n`~ hcc ~~a. ~ P~;r Hc~usc;~~]us- -- ~ --- -- b. Deposit for Facilities Damage 2. Hauling (Overweight Vehicle) Permit $16.00/per sq ft. or determined by Director ~_.~~ __ ~~_u `~ 760.00 $2,050..00 $ 18.00* *The current State mandated fee is $18.00 for Hauling Permits. If the State fee changes, the Hauling Permits fee will change to reflect the same. 22 DEVELOPMENT SERVICES Engineering Division - cont'd R. Road Impact Fee (Ordinance 1984) 1. New Buildings, Additions & Demolitions: a. Commercial b. Residential c. Pools/spas/water features 2. Alterations/Remodels/Re-roof/ Repairs/Decks, etc. 3. Landscape/Grading Permits, Encroachment Permits,.. Parking Lot Paving, Retaining Walls, Public Improvements $0.20/sq. ft $0.15/sq. ft $0.25/sq. ft $0.02/sq. ft $1.40 per cubic yard in excess of 15 cubic yards 23 LIBRARY FEES AND FINES .-~ ~-.;h~:es a _, _ _ __ 1. I~tcr-Lih~ 1rti~ L!Zry a ~. __ . ~~ -- 2. Proctor fee p. Overiiur ~F'ies r ~: ~ _ :~ _ -- - ~l . ;Lciult Libr~iry iliatcrials ?. Ciuldrezi~si heen ~uatcrials ._.v r _ _ 3. Periodicals ~, `x+5.00 $25.00 - ~.ylii~i 1~- ~ 140.00 nuiv~~ct~ itrni ~5 UU per item itltr sip ~~:ccl:~ c~~ ~i~~iu~e standard fine to cost of item ~5~m~~~_ cl<t~~~t~~ may i~~ciu~5t=an~Cxci~il~tit~t~ tiuni -(ins C. Lost or Damaged Items 1. Replacement of Adult book/AV item Cost of item plus $10.00 processing fee 2. Replacement of Teen/Children's book/AV item Cost of item plus $5.00 processing fee 3. Replacement of Adult paperback Cost of item plus $5.00 processing fee 4. Replacement of magazine Cost of item plus $5.00 processing fee 5. Patron procures replacement copy Half of normal processing fee for item type D. Internet printing, initial ten free, thereafter each page E. History Proiect I)i~ital Image Fee Fair Use Fees (for personal use only) 1. 8 by 10 single weight glossy 2. Digital image scanned to CD/ROM Commercial Use Fees 1. Educational Media 2. Brochures and flyers 3. Trade publications, including electronic Magazine/Websites 4. Commmercial Media 5. Commercial decor 6. Advertising and product design $0.10 $20.00 $25.00 $25.00 $50.00 $75.00 $125.00 $125.00 $125.00 Anyone using the photographs .for commercial purposes .must pay one-time commercial fees in addition to the cost of the photographic reproduction for each. image. 24 PARRS AND PUBLIC WORKS Parks Division Plaza Use Permit ' A permit fee of $55 an hour for events that close the Plaza entirely to the public. This fee will be charged for the number of hours. the Plaza cannot be used safely by the public due to the event. Additional fees or deposits maybe charged for lawn repair, street closures, and/or additional maintenance, as determined by the Parks and Public Works Director. Resident Park Use Permit Park uses not covered By picnic use fees $95.00 and $100,00 refiindable clean-up deposit Specific Parlc Use Fee Group B.B.Q. Area Fee $95.00 per site and $100.00 refiindable clean-up deposit Non-Profit Organized Recreational Activity Use: Multiple date use for ongoing recreational/educational purposes Use of Bandstand (Oak Meadow) Non-Profit: Private Parties:. Pageant Grounds: Non-Profit: $95.00 plus $25.00 each additional date Resident $65.00 per hour and $500.00 refundable clean-up deposit $90.00 per hour and $500.00 refundable clean-up deposit. $65.00 per hour and $500.00 refiindable clean-up deposit Non-Resident $125.00 and $100.00 refundable clean-up deposit $125.00 per site and. $100.00 refundable clean-up deposit For Profit/Private Parties $125.00 plus $40.00 each additional date Non-Resident $120.00 per hour and $500.00 refundable clean-up deposit $160.00 per hour and $500.00 refundable clean-up deposit $120.00 per Hour and $500.00 refiindable clean-up deposit 25 PARKS Al\TD PUBLIC W®1~;KS .Parks Division - cont'd Pageant Grounds: Private Parties: Resident $90.00 per hour and $500.00 refundable clean-up deposit Non-Resident $160.00 per hour and $500.00 refundable clean-up deposit Vehicle Escort Fee Parking Fee $75.00 No Charge $100.00 $6.00 per vehicle year-round Turf Impact Fee Additional fee added to any Park Use or Special Event Permit, when a permit's scheduled activity or event will negatively impact the park turf, (locations including but not limited to Oak Meadow, Plaza, and Civic Center lawn areas). Amount of fee to be based upon best estimate of turf repair cost, as determined by the Director of Parks and Public Works Tree Related Fees A. Tree Removal Permit Application to remove one tree $ 130.00 Additional tree removal fee $ 65.00/each If application is denied 50% refund B. Illegal Tree Removal Administrative Fee $240.00 C. Replacement Trees -Town Forestry Fund Tree cost for each 24",36", and/or 45" box Per Tree Ordinance Section 29.10.0985 size will be the Market Price plus the Installation Cost, determined by the Director 26 PARKS_ AND PUBLIC WORKS Parks Division - cont'd Equipment ~Iourly Rate as Follows: Description Cost/hour Pick-up Truck $29.00 1 ton Flatbed Truck $39.00 Utility Truck $52.00 Dump Truck (10 Wheel) 78.00 Dump Truck (Bobtail) 57.00 Paint Truck 78.00 Line.Remover 23.00 Large Mower 57.00 Skidster Loader 57.00 Tractor-loader 57.00 Backhoe 78.00 Rubber-tired Loader 78.00 Roller 57.00 Van 34.00 Paving Box 57.00 Rodder 57.00 High Pressure Sewer Cleaner 107.00 Bnish Chipper 39.00 Chipper Truck 57.00 Aerial Unit 85.00 Street Sweeper 85.00 Forklift 39.00 Trailer 39.00 Concrete Saw 29.00 Air Compressor 29.00 Arrowboard 29.00 Generator 23.00 Chainsaw 18.00 Blower 10.00 Streets Division A. Hazard and/or Debris Removal 1. Staff time spent to conduct hazard and or debris Actual Cost removal caused by citizen negligence, (based on current billing rate) B. Special Event Fees 1. Staff and equipment for special. event requests Actual Cost (based on current billing rate) 27 P®LICE .FEES AND FINES [ in~.,rhriritin`~ her ~a~h L:ir~s~~a~~xa)~~~liratic~n ,. ~ 1.UO (~Plu~ a~lditi~mal DOJ c~i" FBI fees which arc ha~eci can the Ic~~cl of 5ccvicc [hr the ~h~li~atio~ ~~ F~ng~r(riilt fa c, ace 5~bjc:ct t~, itlc ~ c asc basil c~i1 L)U_1 cue FE3I eesu Report Copies up to 20 pages $ 21.00 ($0.25 for each page over 20) Subpoena Duces Tecum Per California Evidence Code Section 1563 Pl~~,(~~~ ~~~hs 1. I~~~r thh I-first 3 ~$ 37.00 " z ~.~... ~.__ ___ 2. Lach ~iddrtibnal ~ I ~.~(~ Concealed Weapon (California Penal Code, Section 12050.2) 1. Initial Permit plus DOJ fingerprinting fee $104.00 Q-_ -~ - ~- -r-- __~_ _ Rcnc«~'al 1'errrlit __ - - ~_ - - `~lU~ Old _. -,<; SolicitudI'cclcllcr'~ ['crmit ' __ ~ ~a1,040 (inclucics hcc~nit Ice (~-1~). I~OJ t,rint i~cc (`~ ~?~; - _ _ _ _ aiicl LC,ED (~iiiit lac (~?7) .Bicycle Licenses (each) 7'O«' l t"llCl;ti - " ="1: [),"ivei"'s Pcr~1>>1 (inih~l) - ~. .. •:> ~n~acs UO.I ~" _~. Fln~~l'I)1"Illtlll`~ I'l'L' ,L)i"iei'~ Hermit (renewal) _u a 3. Service Permit (initial) 4. Service Permit (renewal) u1'las5a~e 1'eri~iil. Fcea _ ~I . 1nltlal .~1~I)llCatlClll ft~C C~iC;h hhl,ll~.~151 ~~~~~ ~~ ?. ~~1unu_ I~~~n~`~al 1ui ~a~h l l~l~"~~t $ 3.00 X253 00 ~.~ _ _ X22;7.OO $253.00 $227.00 ---- .~ `h 1 ~O.t)n ~.~. S t)O.l)(_l Fee covers staff time to process application, review pertinent documents, arrange for fingerprints and photographs to betaken and obtain all necessary approvals. Clearance Letters 1. Each letter $ 23.00 28 POLICE FEES' AND FINES Administrative Fee for: __~ Spy ~~ rl 1~ ~ ent ; 1. 1 ~~r-1't~Tiit GTUUpsl~ach) ~ ~ ~ ~~ ~~~ ~ ~_ ~ = i(li) I~t~cTr-Pr<+fit Groups,(e lull) ~' a~~ .... .~ _.~~~,~_...~ °-~ -...~____. _ ~~150.00 3. All Other Costs as specified in Special Events Ordinance, Section 14.100.045 Other Special Police Services Pursuant to Agreement between Police Chief and Requestor ~clmnu~trati« 1'~~ for ~~1~,tirTn 1 icturc,l~~le~~t~i~Tni~~('ommu'cial Still ['~h~~t~,~ . . L I T~i~-I'r~Tlit G<<~uh~ (~ i~h) =~,l ~89.~ g ? tiiTt-,Fc~t-I'r~~l~t C~~.oupti (~a~ll.i_~ ~~e~ ~. ~ .~w r ~ $SOU.()() Local Booking Fees and Emergency Response Caused by 1. Drinking Drivers At current billing rate 2. Second Response due to Disturbances _ . ~._ ~-W- n- (i7rs~ C~T~~ti~~n 'chic le~~~ - .._ ~,~...~.~__ ~ ~.; 7: A}~j~licaiion 1~cr. ~ X11:9.0 2. Driver's l'~c~»it (annual] ~ ~ (i?.~1,O 3. Vchirfc I'crmit ~~ InshccticTn Fc~ ~ 6?.(>(l, ~~~ ,~~ni~ual I:e.nc~~~aL ~~ Inspcelic~n 1 cc~ ~ 6?.0O ~--- ~~ircarm's ~toca~~c l~cv _ ~ ~ t~ lU~.O0 ~lclminFcc: `~ ~ ux..luti ~ 1 .(lU phi tn~;ai~m }~cr ciaj' tui stcT~_age Firearms Dealer's Permit $241.00 Vehi~i~,h~l~asc ~ .~~~ _ - _ ~ _ ~ ls)il 00 - :;;~_ _~ Alarrrm Registration Fee 1. Commercial $ 35.00 - - -----t__~ _._. <F'~a13C r~1111171 ~ ~ ~ _ (. Sc~cTi~cl False ~~I~irm -- ~,<.~5.00 ?. Third I~alsc Alarm ~`~ I?(1 0U ~. Fourth F;ilsc Alarm ~?-=1.0 ~ ~: Filif kills ;~1arn1 .; ~ ~~ _ ~ ~~~~~ _-__-_ ~ - __~_ _,~;~,~~, ~,6~.1~(i. Vehicle Repossession Release Fee (Government Code Section 41612) ~i\~~,~1 Los Gatos( ~t~ Si~~ Off ~ri .y ~_n f~ ~ _~., ry~ ._~~~~ Citation issued for failure to display appropriate Permit or placard. Dismissal fee in lieu of fiill Bail amount: 1. Handicap CVC2250Z.8/22500(1) 2. Parking Permits $ 15.00 _; ~~ u~ z~"~ ~r~ 00 $ 32.00 $ 10.00 29 POLICE FEES AND FINES Photographs on CD $ 52.00 Copy of Video Tape $ 52.00 Copy of Audio Tape $ 52.00 Town Code Parking Violation Fees 1. 15.40.015 (Overtime Parking) $ 38.00 2. 15.40.065 (Vehicle Storage on Street) $ 63.00 3. 15.40.070 (Commercial Vehicles in Residential Zones) $ 63.00 4. 15.40.075 (For Sale/Non Emergency Repair) $ 38.00 5. 15.40.080 (Preferential Parking) $ 48.00 6. 15.40.080(b) (Permit Required Area) $ 48.00 7. 15.40.080(c) (Fraudulent use of Permit) $103.00 8. 15.40.085 (Posted no Parking Special Events) $ 38.00 9. 15.40.090 (Parking on Parkway) $ 38.00 10. 15.40.095 (Marked Parking Space) $ 38.00 11. 15.40.100 (Parking on Grade) $ 33.00 12. 15.40.105 (Designated Parking VC22507.8) $283.00 13. 15.40.110 (Marked Curb) $ 3 8.00 California Vehicle Code Parking Violation Fees 1. 21113(a) VC (Public Lot Parking in Permit Area) $ 18.00 2. 22500(b) VC (On Crosswall~) $ 38.00 3. 22500(e) VC (Blocking Driveway) $ 38.00 4. 22500(f) VC (On Sidewalk) $ 3.8.00 5. 22500(h) VC (Double Parking) $ 38.00 6. 22500(1) VC (In Bus Zone) $25.8.00 7. 22500(1) VC (Blocking Curb Access Ramp) $25.8:00 8. 22500.1 VC (Blocking Fire Lane) $ 38.00 9. 22502(a) VC (Parallel 18in.Right Curb) $ 38.00 10. 22502(e) VC (One Way within 18in. Left Curb) $ 38.00 11. 22507.8(a) VC {Designated Disabled Parking) $283.00 12. 22507.8(b) VC(Disabled Space Inaccessible) $283.00 13. 22507.8(c)(1-2) VC (On Stall or Cross Hatch Lines $283.00 14. 22514 VC (Within 15ft of Fire Hydrant) $ 38.00 15. 22521 VC (Within 7ft of Railroad Track) $ 38.00 16. 22522 VC (Within aft Sidewalk Access Ramp) $283.00 17. 23333 VC (Vehicular Crossing) $ 75.00 18. 4000(a) VC (Expired Registration) $13 8..00 Fine if corrected within 21 days of issue date $ 13.00 19. 5204(a) VC (No Registration Tabs) $ 79.00 Fine if corrected within 21 days of issue date $ 13.00 20. .5200 VC (Missing License Plate) $ '79.00 Fine if corrected within 21 days of issue date $ 13.00 30 POLICE FEES AND FINES Parl~ing Permit Fees 1. Residential Parking Permits Annual residential parking permit/per vehicle $ 38.00 (Limit - 4 per residence) Visitor guest passes: Two (2) complimentary with the purchase of the primary permit Special Event Permit (one day)-First permit $ 10.00 Each additional (one day) $ 2.00 Replacement permit for vehicle change $ 10.00 (within calendar year) Lost permit replacement $ 28.00 Damaged permit replacement (with return of permit) $ 10.00 2. Business Parking Permits Standard Employee monthly $ 28.00 Standard Employee annual $221.00 Premium. Employee monthly $ 3 8.00 Premium Employee annual $332.00 Lost permit replacement ~ $ 33.00 Damaged permit. replacement (with return of permit) $ 18.00 3. Constriction Parkin Pg_ ermit One day parking permit per constriction vehicle $ 28,00 Each additional day per vehicle $ 5.00 31