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11 Staff Report - Project 03-44 Downtown Alley Improvements,'.' MEETING DATE:3/1/04 ITEM NO.J} COUNCILI AGENCY AGENDA REPORT DATE:FEBRUARY 19,2004 CTOR DEBRA J.FIGONE,TOWN MANAGER/EXEC MAYORANDTOWNCOUNC~ CHAIR.AND MEMBERS OF THE REDEVELOPMENT AGENCY TO: EROM: SUBJECT:PROJECT 03-44 -DOWNTOWN ALLEY IMPROVEMENTS ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE ALLEY IMPROVEMENTS AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BIDS RECOMMENDATION: Adopt Resolution approving plans and specifications for the Downtown Alley Improvements and authorizing staff to advertise the project for bids. BACKGROUND: The Town Council at its meeting on January 22,2002 adopted a policy for the Town to assume the maintenance responsibility for 14 alleys in the Redevelopment Agency area.These alleys are primarily in two areas;a group of 9 alleys in the Almond Grove area,and a group of 5·alleys in the Johnson Avenue/Lorna Alta Avenue area.The condition of these alleys have deteriorated over the .years to a point that some of the alleys had turned into gravel pathways.The Town perfonned a study in Summer of2002 to evaluate the condition of each alley,to prioritize them and develop a treatment plan to repair and resurface these alleys. The adopted Capital Improvement Program designates funding for Downtown Alley Improvements and is consistent with the Town's goal to improve public safety. DISCUSSION: The project presented in this report will repair and reconstruct 4 alleys in the Almond Grove area which are in need of more immediate attention.The work will include improving drainage facilities, repair of failed pavement sections,and paving the alleys. ~(~ PREP ARED BY:HN E.CURTIS irector of Parks and Public Works Reviewed by:~Assistant.TownManager =42Attomey __Clerk '*"Finance ~Commumty Development Revised:2/24/04 1:40 pm Reformatted:5/30/02 N:\B&E\COUNCIL REPORTS\03-44.alley.improvements.p&s.wpd PAGE 2 MAYORANDTOWNCOUNC~ CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY SUBJECT:PROJECT 03-44 -DOWNTOWN ALLEY IMPROVEMENTS FEBRUARY 19,2004 We are also working on the design of the 5 alleys in the Johnson Avenue/Lorna Alta Avenue area The plans and specifications for that project will be ready for approval in Summer 2004. The Downtown Alley Improvement Project is expected to start in May and be completed by July. Plans and specifications for Project 03-44 are complete and are available for review in the Town Clerk's Office. CONCLUSION: It is recommended that the Town Council/Redevelopment Agency adopt the attached Resolution approving plans and specifications for,th~Downtown Alley Improvements Project.If Council acts as recommended,the project will be advertised and a lowest responsibl~bid will be recommended to Council for award on April 19,2004.. ENVIRONMENTAL ASSESSMENT:· This project is Categorically Exempt pursuant to Sections 15301 ©)and 15304(b)oftheState CEQA guidelines. FISCAL IMPACT: The estimated construction cost for this project is $190,000.This project is funded by the Redevelopment Agency and there are sufficient funds in Project 930-0344 to fund this project,per the approved FY 2003-04 Capital ImprovementProwam as demonstrated below. FY2002/03 Alley hnprovements 930-0344 FY2002/03 Adopted Budget Total Alley hnprovements 930..0344 $ FY2002..o3 Adjusted Budget 250,000 Fiscal Year Actual Expe pdedlEncumbe red Or Planned To Date $13,788 FY2003 ..04 Available Balance $236,2U FY2003/04 FY 2003104 Carry Forward Estimated Contract Total Alley hnprove me nts 930.,Q344 $ Attachments: 236,212 $ $ 236,212 $ 23,441 190,000 213,441 $22,771 Resolution approving plans and specifications for Project 03-44 -Downtown Alley Improvements RESOLUTION RESOLUTION OF THE TOWN COUNCILIREDEVELOPMENT AGENCY OF THE TOWN OF LOS GATOS APPROVING THE PLANS AND SPECIFICATIONS FOR PROJECT 03-44 -DOWNTOWN ALLEY IMPROVEMENTS AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BIDS WHEREAS,plans and specifications for the Downtown Alley Improvements have been prepared by the Town Engineer and duly filed with the Town Clerk/Secretary ofthe Redevelopment Agency;and WHEREAS,the Town CouncillRedevelopment Agency of the Town of Los Gatos has reviewed said plans and specifications.. WHEREAS,public improvements are of benefit to the project area or the immediate neighborhood of the project area;and WHEREAS,no other reasonable means of financing such public improvements are available to the community;and WHEREAS,the Redevelopment Agency's contribution to the cost of the public improvement will assist in elimination of one or more blighting conditions in the project area;and NOW,THEREFORE,BE IT RESOLVED THAT the Town CouncillRedevelopment Age~cy hereby approves the plans and specifications for the Downtown Alley Improvements. BE IT FURTHER RESOLVED THAT the Town Clerk/Secretary of the Redevelopment Agency is hereby authorized and directed to advertise the Downtown Alley Improvements. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos held on the day of ,2004 by the following vote: AYES: NAYS: ABSENT: ABSTAIN: SIGNED:MAYOR/CHAIR OF THE REDEVELOPMENT AGENCY OF THE TOWN OF LOS GATOS LOS GATOS,CALIFORNIA ATTEST: CLERK/SECRETARY OF THE REDEVELOPMENT AGENCY OF THE TOWN OF LOS GATOS LOS GATOS,CALIFORNIA