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TOWN OF LOS GATOS
COUNCIL MEETING AGENDA
JANUARY 21, 2020
110 EAST MAIN STREET
LOS GATOS, CA
Marcia Jensen, Mayor
Barbara Spector, Vice Mayor
Rob Rennie, Council Member
Marico Sayoc, Council Member
Vacant, Council Member
PARTICIPATION IN THE PUBLIC PROCESS
How to participate: The Town of Los Gatos strongly encourages your active participation in the
public process, which is the cornerstone of democracy. If you wish to speak to an item on the
agenda, please complete a “speaker’s card” located on the back of the chamber benche s and
return it to the Town Council. If you wish to speak to an item NOT on the agenda, you may do so
during the “Verbal Communications” period. The time allocated to speakers may change to
better facilitate the Town Council meeting.
Effective Proceedings: The purpose of the Town Council meeting is to conduct the business of
the community in an effective and efficient manner. For the benefit of the community, the Town
of Los Gatos asks that you follow the Town’s meeting guidelines while attending Town Council
meetings and treat everyone with respect and dignity. This is done by following meeting
guidelines set forth in State law and in the Town Code. Disruptive conduct is not tolerated,
including but not limited to: addressing the Town Council without first being recognized;
interrupting speakers, Town Council or Town staff; continuing to speak after the allotted time
has expired; failing to relinquish the podium when directed to do so; and repetitiously addressing
the same subject.
Deadlines for Public Comment and Presentations are as follows:
• Persons wishing to make an audio/visual presentation on any agenda item must submit the
presentation electronically, either in person or via email, to the Clerk’s Office no later than
3:00 p.m. on the day of the Council meeting.
• Persons wishing to submit written comments to be included in the materials provided to
Town Council must provide the comments as follows:
o For inclusion in the regular packet: by 11:00 a.m. the Thursday before the Council
meeting
o For inclusion in any Addendum: by 11:00 a.m. the Monday before the Council meeting
o For inclusion in any Desk Item: by 11:00 a.m. on the day of the Council Meeting
Town Council Meetings Broadcast Live on KCAT, Channel 15 (on Comcast) on the 1st and 3rd Tuesdays at 7:00 p.m.
Rebroadcast of Town Council Meetings on the 2nd and 4th Mondays at 7:00 p.m.
Live & Archived Council Meetings can be viewed by going to:
www.losgatosca.gov/Councilvideos
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,
PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN
TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING [28 CFR §35.102-35.104]
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TOWN OF LOS GATOS
COUNCIL MEETING AGENDA – AMENDED*
JANUARY 21, 2020
7:00 PM
MEETING CALLED TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
i. Community Pledge Leader - Robert Stanley
PRESENTATIONS
i. Community Champion
ii. Adult Commissioner End of Term Commendations
*CLOSED SESSION REPORT
COUNCIL / MANAGER MATTERS
CONSENT ITEMS (Items appearing on the Consent Items are considered routine and may be
approved by one motion. Any member of the Council or public may request to have an item
removed from the Consent Items for comment and action. If an item is pulled, the Mayor has the
sole discretion to determine when the item will be heard. Unless there are separate discussions
and/or actions requested by Council, staff, or a member of the public, it is requested that items
under the Consent Items be acted on simultaneously.)
1. Approve Council Special Meeting Minutes of December 17, 2019.
2. Approve Council Meeting Minutes of December 17 2019.
3. Adopt an Ordinance of the Town of Los Gatos Amending Chapter 16, Article I, Section
16.20.035, Construction.
4. Authorize the Town Manager to Enter into an Agreement with ZAG Technical Services
(ZAG) in an Amount Not to Exceed $500,000 for Network Security Improvements and
Professional Services.
5. Authorize the Town Manager to Take the Following Actions
a. Enter into an Agreement with the County of Santa Clara for the Acceptance of
Emergency Management Performance Grant (EMPG) Funds in the Amount of
$10,800, and
b. Authorize a General Fund Revenue and Expenditure Budget Adjustments in the
Amount of $10,800 to Receive and Spend the Grant.
6. Authorize the Town Manager to Execute an Agreement with Liebert Cassidy Whitmore
to Perform Labor and Employment Relations Assistance in an Amount Not to Exceed
$165,000.
7. Authorize the Following Actions for Two Annual Street Repair and Resurfacing Projects
(19-811-9901): Slurry Seal/Rubber Cape Seal and Asphalt Overlay
a. Approve the Plans and Specifications for Both Projects;
b. Authorize the Town Manager to Advertise Both Projects for Bid;
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c. Authorize the Town Manager to Award and Execute Construction Agreements in an
Amount not to Exceed $4,708,000 for the Total Combined Cost of Both Projects,
Including Contingencies and Change Orders;
d. Authorize Staff to Execute Future Change Orders in an Amount not to E xceed Ten
Percent of the Contract Award Amount for Both Projects;
e. Authorize the Town Manager to Execute a Project Cost Sharing Agreement with the
City of Monte Sereno for the Slurry Seal of the City’s Section of Bicknell Road; and
f. Authorize Revenue and Expenditure Budget Adjustments in the Street Repair &
Resurfacing Project (811-9901) in the amount of $241,865 for Recognizing Prior
Reimbursements and Anticipated Reimbursements and Spending the Received
Funds.
8. Authorize the Following Actions for PPW Project No. 816-0413, Stormwater Master
Plan:
a. Approve an Agreement for Consultant Services with NCE Consultants for
Development of a Town Stormwater Master Plan in a not to exceed amount of
$200,000, and
b. Approve an Expenditure Budget Adjustment – in the amount of $30,000 from the
Town’s available Storm Drain Funds.
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council
on any matter that is not listed on the agenda. To ensure all agenda items are heard and unless
additional time is authorized by the Mayor, this portion of the agenda is limited to 30 minutes
and no more than three (3) minutes per speaker. In the event additional speakers were not able
to be heard during the initial Verbal Communications portion of the agenda, an additional Verbal
Communications will be opened prior to adjournment.)
PUBLIC HEARINGS (Applicants/Appellants and their representatives may be allotted up to a total
of five minutes maximum for opening statements. Members of the public may be allotted up to
three minutes to comment on any public hearing item. Applicants/Appellants and their
representatives may be allotted up to a total of three minutes maximum for closing
statements. Items requested/recommended for continuance are subject to Council’s consent at
the meeting.)
9. Open and Close a Public Hearing to Consider Objections to the Proposed Abatement of
Hazardous Vegetation (Weeds) for Properties Listed on the 2020 Weed Abatement
Program Commencement Report and Order the Abatement.
10. Introduce an Ordinance, by Title Only, Effecting an Amendment to:
a. Chapter 9 (Fire Prevention and Protection) of the Town Code regarding Defensible Space
regulations.
b. Chapter 11 (Garbage, Refuse and Weeds) of the Town Code regarding Weed Abatement
regulations.
c. Chapter 29 (Tree Protection) of the Town Code regarding exemptions for Defensible
Space.
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OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following
items.)
11. Receive a Report on How Vehicle Miles Travelled and Level of Service Analysis Will Work
Together in Shaping Future Development Projects.
12. Discuss the Five-Year Forecast, Provide Direction on the Other Budget Assumptions, and
Provide any Specific Direction for the Preparation of the Town’s Fiscal Year 2020/21
Operating and Capital Budgets.
13. Discontinue Efforts Towards a Roundabout Design on South Santa Cruz Avenue at Wood
Road.
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council
votes for an extension of time)
Writings related to an item on the Town Council meeting agenda distributed to members of the Council within
72 hours of the meeting are available for public inspection at the front desk of the Los Gatos Town Library,
located at 100 Villa Avenue, and are also available for review on the official Town of Los Gatos website. Copies
of desk items distributed to members of the Council at the meeting are available for review in the Town Council
Chambers.
Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a decision of the Town Council must be brought within 90 days after the decision is announced
unless a shorter time is required by State or Federal law.