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Agenda Page 1 TOWN OF LOS GATOS TOWN COUNCIL MEETING JUNE 04, 2019 110 EAST MAIN STREET LOS GATOS, CA PARTICIPATION IN THE PUBLIC PROCESS How to participate: The Town of Los Gatos strongly encourages your active participation in the public process, which is the cornerstone of democracy. If you wish to speak to an item on the agenda, please complete a “speaker’s card” located on the back of the chamber benches and return it to the Clerk Administrator. If you wish to speak to an item NOT on the agenda, you may do so during the “Verbal Communications” period. The time allocated to speakers may change to better facilitate the Town Council meeting. Effective Proceedings: The purpose of the Town Council meeting is to conduct the business of the community in an effective and efficient manner. For the benefit of the community, the Town of Los Gatos asks that you follow the Town’s meeting guidelines while attending Town Council meetings and treat everyone with respect and dignity. This is done by following meeting guidelines set forth in State law and in the Town Code. Disruptive conduct is not tolerated, including but not li mited to: addressing the Town Council without first being recognized; interrupting speakers, Town Council or Town staff; continuing to speak after the allotted time has expired; failing to relinquish the podium when directed to do so; and repetitiously addressing the same subject. Deadlines for Public Comment and Presentations are as follows: • Persons wishing to make an audio/visual presentation on any agenda item must submit the presentation electronically, either in person or via email, to the Clerk’s Office no later than 3:00 p.m. on the day of the Council meeting. • Persons wishing to submit written comments to be included in the materials provided to Town Council must provide the comments as follows: o For inclusion in the regular packet: by 11:00 a.m. the Thursday before the Council meeting o For inclusion in any Addendum: by 11:00 a.m. the Monday before the Council meeting o For inclusion in any Desk Item: by 11:00 a.m. on the day of the Council Meeting Steve Leonardis, Mayor Marcia Jensen, Vice Mayor Rob Rennie, Council Member Marico Sayoc, Council Member Barbara Spector, Council Member Town Council Meetings Broadcast Live on KCAT, Channel 15 (on Comcast) on the 1st and 3rd Tuesdays at 7:00 p.m. Rebroadcast of Town Council Meetings on the 2nd and 4th Mondays at 7:00 p.m. Live & Archived Council Meetings can be viewed by going to: www.losgatosca.gov/Councilvideos IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING [28 CFR §35.102-35.104] Page 2 TOWN OF LOS GATOS TOWN COUNCIL MEETING JUNE 04, 2019 7:00 PM MEETING CALLED TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Community Pledge Leader - Ted Chin PRESENTATIONS Outgoing Youth Commissioners End of Term Commendations Youth Friendly Business of the Year - Los Gatos Roasting Company CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) (Items appearing on the Consent Calendar are considered routine and may be approved by one motion. Any member of the Council or public may request to have an item removed from the Consent Calendar for comment and action. If an item is pulled, the Mayor has the sole discretion to determine when the item will be heard. Unless there are separate discussions and/or actions requested by Council, staff, or a member of the public, it is requested that items under the Consent Calendar be acted on simultaneously.) 1. Approve Council minutes of May 21, 2019. 2. Ratify the Town Council Selection Committee’s recommended Youth Commissioner appointments. 3. A. Adopt a resolution approving the Town of Los Gatos Fiscal Year (FY) 2019/20 Operating Budget and FY 2019/20 – 2023/24 Capital Improvement Program (CIP), new appropriations, other approved adjustments, minor corrections, incorporating AFSCME, TEA, Confidential, and Management Salary Schedules; and carry-forward appropriations B. Adopt a resolution approving commitments of Fund Balance under GASB 54 C. Adopt an update to the Town’s General Fund Reserve Policy 4. Adopt resolution establishing the Fiscal Year 2019/2020 GANN appropriation limit for the Town of Los Gatos. 5. Approve Town Council Meeting Schedule for Fiscal Year 2019/20. 6. Authorize the Town Manager to execute a five-year Agreement for Services with Bay Area Janitorial Force, Inc., for custodial services in Town facilities in an amount not to exceed $204,048 annually, plus a ten percent contingency for special or unforeseen cleanings for a total annual amount of $224,453, and a total agreement amount of $1,122,265. 7. Authorize the Town Manager to execute an Agreement for Services with Pacific Display, Incorporated to provide ornamental tree and bridge lighting services and repairs in an amount not to exceed $46,521 annually for a total agreement amount not to exceed $232,605. Page 3 VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on any matter that is not listed on the agenda. To ensure all agenda items are heard and unless additional time is authorized by the Mayor, this portion of the agenda is limited to 30 minutes and no more than three (3) minutes per speaker. In the event additional speakers were not able to be heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment.) PUBLIC HEARINGS (Applicants/Appellants and their representatives may be allotted up to a total of ten minutes maximum for opening statements. Members of the public may be allotted up to three minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.) 8. Introduction of an ordinance of the Town of Los Gatos amending Chapter 15 of the Los Gatos Town Code entitled Motor Vehicles and Traffic. 9. Town Code Amendment Application A-19-003. Project Location: Town Wide. Applicant: Town of Los Gatos. Consider amendments to Chapter 29 (Zoning Regulations) of the Town Code regarding Demolition Regulations. OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) 10. Authorize the Town Manager to execute an annual agreement for services with the Los Gatos Chamber of Commerce to manage the Town’s Information Center and assist with the coordination of the Leadership Los Gatos program for a total contract amount not to exceed $45,000. PUBLIC HEARING (Applicants/Appellants and their representatives may be allotted up to a total of ten minutes maximum for opening statements. Members of the public may be allotted up to three minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.) 11. Adopt a Resolution initiating annexation of certain urban unincorporated islands within the Town of Los Gatos Urban Service Area pursuant to sections 56757 and 56375.3 of the California Government Code. COUNCIL/TOWN MANAGER REPORTS ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council votes for an extension of time) Page 4 Writings related to an item on the Town Council meeting agenda distributed to members of the Council within 72 hours of the meeting are available for public inspection at the front desk of the Los Gatos Town Library, located at 100 Villa Avenue, and are also available for review on the official Town of Los Gatos website. Copies of desk items distributed to members of the Council at the meeting are available for review in the Town Council Chambers Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a decision of the Town Council must be brought within 90 days after the decision is announced unless a shorter time is required by State or Federal law.