Staff Report TC
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 06/20/2017
ITEM NO: 2
DRAFT
MINUTES OF THE TOWN COUNCIL MEETING
JUNE 6, 2017
The Town Council of the Town of Los Gatos conducted a Regular Meeting on Tuesday, June 6,
2017, at 7:00 p.m.
MEETING CALLED TO ORDER AT 7:04 P.M.
ROLL CALL
Present: Mayor Marico Sayoc, Vice Mayor Rob Rennie, Council Member Marcia Jensen, Council
Member Barbara Spector.
Absent: Council Member Steve Leonardis
PLEDGE OF ALLEGIANCE
Tanya Chang led the Pledge of Allegiance. The audience was invited to participate.
PRESENTATIONS
Mayor Sayoc, with assistance from Interim Police Chief D’Antonio, presented commendations
to outgoing Student Commissioners for their service on the Community and Senior Services
Commission, Library Board, Parks Commission, and the Youth Commission.
The Youth Commission presented the Youth Friendly Business of the Year award to Café Dio.
Matt Morley, Parks and Public Works Director, introduced Karen Briones, Safe Routes to School
(SR2S) representative, who provided an update on the program and its recent
accomplishments.
CLOSED SESSION REPORT
Robert Schultz, Town Attorney, stated Council met in Closed Session as duly noted on the
agenda and there is no report.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Marcia Jensen stated she attended the Council Policy Committee meeting
with Mayor Sayoc and she attended the Association of Bay Area Governments (ABAG)
General Assembly.
PAGE 2 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 6, 2017
DATE: JUNE 7, 2017
Council Matters – continued
- Mayor Marico Sayoc stated she attended the Silicon Valley Red Cross Volunteer
Recognition ceremony, she and the Manager met with the Los Gatos Chamber of
Commerce, she attended the West Valley Mayors and Managers meeting, and she
commented on the correspondence received regarding the recent incidents at the high
school.
- Vice Mayor Rob Rennie stated he attended the farewell for Interim Assistant Town
Manager Kay Winer, the Silicon Valley Clean Energy Authority (SVCEA) Executive
Committee of the Board, the Silicon Valley Clean Energy and Sustainability Conference, and
the Emergency Operating Area Council meeting; he represented the West Valley Cities on
the Valley Transportation Authority (VTA) Board as an alternate; and he met with the CEO
of SVCEA board for a planning meeting.
- Council Member Barbara Spector stated she attended the farewell for Interim Assistant
Town Manager Kay Winer, and she congratulated the downtown businesses on the awards
and recognition they have received.
Manager Matters
- Reminding all that the temporary closure to southbound Highway 17 on South Santa Cruz
Avenue at Wood Road will be implemented every Saturday, Sunday, and holiday from 9:00
a.m. to 3:00 p.m. through Labor Day.
- Invited all to the Red, White, and Blue Block Party on Saturday, July 1st on N. Santa Cruz Ave
from 10:30 a.m. to 4:00 p.m. and to the Wind Symphony on Tuesday, July 4th at Oak
Meadow Park at 4:00 p.m.
- Announced the Library has begun Sunday summer hours from 10 a.m. to 3 p.m. to
accommodate Music in the Park.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Closed Session Minutes of May 16, 2017.
2. Approve Council Minutes of May 16, 2017.
3. Approve Town Council Meeting Schedule for Fiscal Year 2017/18.
4. Appoint members to the Youth Commission.
5. Adopt resolution establishing the Fiscal Year 2017/2018 GANN appropriation limit for the
Town of Los Gatos. RESOLUTION 2017-025
6. Adopt a resolution approving the Town of Los Gatos Fiscal Year (FY) 2017/18 Operating
Budget and FY 2017/18 – FY 2021/22 Capital Improvement Program (CIP), new
appropriations, other approved adjustments, minor corrections, and carry-forward
appropriations. RESOLUTION 2017-026 and 2017-027
PAGE 3 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 6, 2017
DATE: JUNE 7, 2017
Consent Items – continued
7. PPW Job No. 15-813-0219 – Stonybrook/Kennedy Sidewalk Improvements Project
a. Approve the plans and specifications for the Stonybrook/Kennedy Sidewalk
Improvements Project and authorize the Town Manager to advertise the project for
bid.
b. Authorize the Town Manager to award and execute a Construction Agreement in an
amount not to exceed $451,000 including contingencies.
c. Authorize budget adjustment in the amount of $130,000 from the General Fund
Strategy Reserve.
8. Authorize the Town Manager to execute a second amendment to the Agreement for
Services with Air Systems, Inc. to:
a. Increase compensation for FY 2016/17 in the amount of $13,000, for a total annual
contract amount not to exceed $67,996.
b. Exercise an option to extend the agreement for FY 2017/18 with a total annual
contract amount not to exceed $67,996.
9. Authorize the Town Manager to execute a second amendment to the Agreement for
Services with Universal Site Services for downtown garbage and recycling receptacle
collection and cleaning services for Fiscal Year 2017/18 in an amount of $42,393, including a
ten percent contingency.
10. Authorize the Town Manager to execute a five year Agreement for Services with Jensen
Landscape Services, LLC (Jensen) for landscape maintenance services in an amount not to
exceed $123,790 per year including a ten percent contingency and authorize an annual
increase based on the Consumer Price Index subject to Town Council budget approval each
subsequent year.
11. Adopt a resolution authorizing the grant of an easement to Pacific Gas & Electric Company
(PG&E) for SoulCycle/McCarthy Santa Cruz Ave, LLC, located at 212 -216 North Santa Cruz
Avenue (APN 529-04-085). RESOLUTION 2017-028
Consent Item #6 pulled by Council Member Barbara Spector.
Consent Item #7 pulled by members of the public.
MOTION: Motion by Council Member Marcia Jensen to approve Consent Items #1
through #11, exclusive of Items #6 and #7. Seconded by Council Member
Barbara Spector.
VOTE: Motion passed unanimously. Council Member Steve Leonardis absent.
PAGE 4 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 6, 2017
DATE: JUNE 7, 2017
Pulled Consent Item #6
6. Adopt a resolution approving the Town of Los Gatos Fiscal Year (FY) 2017/18 Operating
Budget and FY 2017/18 – FY 2021/22 Capital Improvement Program (CIP), new
appropriations, other approved adjustments, minor corrections, and carry-forward
appropriations. RESOLUTION 2017-026 and 2017-027
Steve Conway, Director of Finance, presented the staff report.
Opened and closed Public Comment.
Council discussed the matter.
Pulled Consent Item #6 – continued
MOTION: Motion by Council Member Marcia Jensen to adopt a resolution
approving the Town of Los Gatos Fiscal Year (FY) 2017/18 Operating
Budget and FY 2017/18 – FY 2021/22 Capital Improvement Program (CIP),
new appropriations, other approved adjustments, minor corrections, and
carry-forward appropriations. Seconded by Vice Mayor Rob Rennie.
VOTE: Motion passed 3/1. Council Member Barbara Spector voting no and
Council Member Steve Leonardis absent.
Pulled Consent Item #7
7. PPW Job No. 15-813-0219 – Stonybrook/Kennedy Sidewalk Improvements Project
a. Approve the plans and specifications for the Stonybrook/Kennedy Sidewalk
Improvements Project and authorize the Town Manager to advertise the project for bid.
b. Authorize the Town Manager to award and execute a Construction Agreement in an
amount not to exceed $451,000 including contingencies.
c. Authorize budget adjustment in the amount of $130,000 from the General Fund
Strategy Reserve.
Matt Morley, Director of Parks and Public Works, presented the staff report.
Opened Public Comment.
Fevzi Karavelioglu
- Commented in support of the project.
PAGE 5 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 6, 2017
DATE: JUNE 7, 2017
Pulled Consent Item #7 – continued
Janet Bajorek
- Commented in support of the project.
Chris Bajorek
- Commented in support of the project.
Jill Fordyce
- Commented in support of the project.
Georgette Harrell
- Commented in support of the project.
Closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to approve the
recommendations contained in the staff report. Seconded by Vice
Mayor Rob Rennie.
VOTE: Motion passed unanimously. Council Member Steve Leonardis absent.
VERBAL COMMUNICATIONS
Ryan Fenchel
- Commented in support of permit parking on Loma Alta Avenue due to the high school
parking overflow.
Rod Teague
- Commented on the status of the modifications to the North 40 Specific Plan.
Tom Thimot
- Commented on the status of the modifications to the North 40 Specific Plan.
David Weissman
- Commented on the status of the modifications to the North 40 Specific Plan.
Ken Arendt
- Commented on the status of the modifications to the North 40 Specific Plan.
PAGE 6 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 6, 2017
DATE: JUNE 7, 2017
Verbal Communications – continued
Roy Moses
- Commented on the status of the modifications to the North 40 Specific Plan.
Susan Buxton
- Commented on the status of the modifications to the North 40 Specific Plan.
Sandy Decker
- Commented on the status of the modifications to the North 40 Specific Plan.
Jennifer Liebthal
- Requested Council consider permit parking on Loma Alta.
Alan Liebthal
- Requested Council consider permit parking on Loma Alta.
Ken Cubbon
- Requested Council consider permit parking on Loma Alta.
Leonie (Lee) Pennington
- Commented on the traffic impacts to residents and the local businesses, and suggested
implementing a moratorium on development until the traffic issues are solved.
OTHER BUSINESS
12. Discontinue Coffee Cart services in the Library and repurpose that space for the Friends of
the Los Gatos Library.
Dolly Goyal, Library Director, presented the staff report.
Opened and closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to discontinue Coffee Cart
services in the Library and repurpose that space at the discretion of the
Library Director for its best use. Seconded by Vice Mayor Rob Rennie.
VOTE: Motion passed unanimously. Council Member Steve Leonardis absent.
PAGE 7 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 6, 2017
DATE: JUNE 7, 2017
PUBLIC HEARINGS
13. 681 Blossom Hill Road, Suite 100 - Conditional Use Permit Application U-17-001. Property
Owner: Linda Lester Trust. Applicant: Ling Hullon. Consid er a request for approval of a
modification of an existing Conditional Use Permit (Firenza Pizza) to allow on -site beer and
wine service on property zoned CH:PD. APN 529 -65-028. RESOLUTION 2017-029
Joel Paulson, Community Development Department Director, presented the staff report.
Opened and closed Public Comment.
Ling Hullon, applicant
- Commented on the project.
Closed Public Comment.
Public Hearing Item #13 – continued
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to adopt a resolution
(Attachment 3) approving a request to modify an existing Conditional Use
Permit for 681 Blossom Hill Road, Suite 100 (Firenza Pizza) to allow on-
site beer and wine service. Seconded by Vice Mayor Rob Rennie.
VOTE: Motion passed unanimously. Council Member Steve Leonardis absent.
14. 106 E. Main Street - Architecture and Site Application S-17-13. Property Owner: Town of
Los Gatos. Applicant: Mehdi Dalvand, the Midglen Studio. Consider a request to construct
a canopy over an existing patio on property zoned C-1:D. APN 529-34-108.
Sean Mullin, Associate Planner, presented the staff report.
Opened Public Comment.
Maureen Cappon-Javey, Deputy Director of NUMU
- Commented in support of the project.
Barney Davidge and Mehdi Dalvand, applicants
- Commented on the project.
PAGE 8 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 6, 2017
DATE: JUNE 7, 2017
Public Hearing Item #14 – continued
Jan Schwartz
- Commented in support of the project.
Closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to continue the matter until
June 20 so the issues raised by the Council may be resolved. The
applicant is to provide clarification as to its understanding of the space;
and staff is to provide the Town's understanding, include the applicable
lease sections, and provide the Town Council Policy on the use of Civic
Center space. Seconded by Council Member Barbara Spector.
VOTE: Motion passed unanimously. Council Member Steve Leonardis absent.
Recess at 8:54 p.m.
Reconvened at 9:07 p.m.
15. 341 Bella Vista Avenue - Architecture and Site Application S-12-103, Subdivision Application
M-12-008, and Negative Declaration ND-16-001. Property Owner/Applicant/Appellant: Jake
Peters and Dan Ross. Consider an appeal of a Planning Commission decision denying a
request to construct a single-family residence on property zoned R-1:8. APN's 529-23-015
and 52-23-016.
MOTION: Motion by Council Member Barbara Spector to continue the matter at
the applicant's request until August 15. Seconded by Council Member
Marcia Jensen.
VOTE: Motion passed unanimously. Council Member Steve Leonardis absent.
ADJOURNMENT
The meeting adjourned at 9:15 p.m.
Attest:
_____________________________________
Shelley Neis, Clerk Administrator