Staff Report & Attachments 1-4
PREPARED BY: JANETTE JUDD
Executive Assistant to the Town Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 08/07/2018
ITEM NO: 3
DATE: JULY 27, 2018
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS DURING THE
TOWN COUNCIL LEGISLATIVE RECESS
RECOMMENDATION:
Accept report on Town Manager approved actions during the Town Council legislative recess.
BACKGROUND:
On July 1, 2002, the Town Council adopted a Resolution (Attachment 1) authorizing the Town
Manager to execute the following duties during periods of official Town Council legislative
recess in consultation with the Mayor:
1. Approval of plans and specifications for capital projects and authorization to advertise
for bids.
2. Award of construction contracts and construction contract change orders in excess of
the amount included in the contingency.
3. Execution of agreements and amendments to agreements in excess of $50,000 that
ordinarily require Town Council approval.
DISCUSSION:
The Town Council took an official legislative recess from June 20, 2018 to August 6, 2018.
During this recess, and pursuant to authority granted by the Town Council, the Town Manager
executed the following actions, in consultation with the Mayor:
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SUBJECT: ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS DURING THE
TOWN COUNCIL LEGISLATIVE RECESS
DATE: JULY 27, 2018
S:\COUNCIL REPORTS\2018\08-07-18 Commission Interviews and Closed Session\Town Manager Authority Actions\03 Staff Report FINAL.doc
8/2/2018 12:11 PM
• Third Amendment to Agreement with Universal Site Services
(PPW Department Memorandum, Attachment 2)
• Fourth Amendment to the Parking Lot Lease – Montebello Way
(Town Manager’s Office Memorandum, Attachment 3)
• Three-Year Agreement with Vision Service Plan (Human Resources Department
Memorandum, Attachment 4)
The Town Manager determined that immediate action on the above items was necessary in
order to maintain critical services. The items above have already been approved by the Town
Manager, and the Council may request additional information or provide additional direction
regarding these items.
CONCLUSION:
Staff recommends that the Town Council accept this report on Town Manager approved actions
taken during the 2018 Town Council legislative recess, as authorized by Town Council
Resolution 2002-119 and in consultation with the Mayor.
Attachments:
1. Resolution 2002-119
2. PPW Department Memorandum (Third Amendment to Agreement with Universal Site
Services)
3. Town Manager’s Office Memorandum (Fourth Amendment to the Parking Lot Lease –
Montebello Way)
4. Human Resources Department Memorandum (Three-Year Agreement with Vision
Service Plan)