Staff Report
110 E. Main Street Los Gatos, CA 95030 ●A 40 8 -354 -68 32
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 0 6 /19 /2018
ITEM NO: 2
DRAFT
MINUTES OF THE TOWN COUNCIL MEETING
JUNE 5 , 201 8
The Town Council of the Town of Los Gatos conducte d a Regular Meeting on Tuesday, June 5 ,
201 8 , at 7:00 p.m.
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Rob Rennie , Vice Mayor Steve Leonardis , Council Member Marcia Jensen,
Council Member Marico Sayoc , Council Member Barbara Spector .
Absent: None
PLEDGE OF ALLEGIANCE
Omri Manor led the Pledge of Allegiance. The audience was invited to participate.
PRESENTATIONS
Mayor Rennie and Chief of Police Decena presented Commendations to the outgoing Youth
Commissioners.
Youth Commissioner Chair Shomil Jain and the Youth Commission presented the Youth Friendly
Business of the Year Award to Addison Penzak Jewish Community Center of Los Gatos (JCC).
Diana Schnabel accepted on behalf of the JCC.
Town Manager Laurel Prevetti and Mayor Rennie presented Rach a el Johnson, Library Customer
Service S pecialist , with a n Employee Recognition plaque and orchid for her outstanding service
to the Town .
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Barbara Spector stated she attended the Joint Town Council and Planning
Commission Study Session and met with community members.
- Council Member Marico Sayoc stated she attended the Joint Town Council and Planning
Commission Study Session, the K iwanis T urn A round S cholarship luncheon , and the Los
Gatos C hamber ofACommerceAWomen’sA luncheon .
PAGE 2 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018
JUNE 5 , 2018
Council Matters – continued
- Mayor Rob Rennie stated he attended the Los Gatos Leadership luncheon with Council
Member Sayoc and Vice Mayor Leonardis, the Joint Town Council and Planning Commiss ion
Study Session, the R.Y.D.E. luncheon, the Kiwanis Turn Around Scholarship luncheon, and
the Silicon Valley Clean Energy Authority (SVCEA) Finance Committee meeting; he
conducted Youth Commission interviews ; he distributed awards at the Older Americans
luncheon ; and together with Director Morley , he provided interviews about beach/cut
through traffic to the Mercury News and KCBS.
- Vice Mayor Steve Leonardis stated he attended the Memorial Day Ceremony with Council
Member Sayoc, the Joint Town Council and Planning Commission Study Session, , the
Leadership Los Gatos lu n cheon, and two Treatment Plant Advisory Committee meetings ;
and he conducted Youth Commission interviews .
- Council Member Marcia Jensen stated she met with community members and watched the
Joint Town Council and Planning Commission Study Session.
Manager Matters
- nnouncedAtheATown’sA4 th of July Celebration at Oak Meadow Park.
- Announced Music in the Park on Sundays at 5 p.m. at the Civic Center Lawn, beginning on
July 8 th and end ing on August 5 th .
OUR TOWN…
Sally Zarnowitz, Planning Manager
- Presented information on Accessory Dwelling Units (ADU).
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Council minutes of May 15, 2018.
2. Ratify the Town Council Selection Committee’sArecommendedAYouthACommissionerA
appointments.
3. Adopt a resolution establishing the FY 2018/19 Gann appropriations limit for the Town of
Los Gatos. RESOLUTION 2018 -027
4. Approve Town Council Meeting Schedule for Fiscal Year 2018/19.
5. Adopt a resolut ion approving the Town of Los Gatos Fiscal Year (FY) 2018/19 Operating
Budget and FY 2018/19 – 2022/23 Capital Improvement Program (CIP), new
appropriations, other approved adjustments, minor corrections, and carry -forward
appropriations. RESOLUTIONS 2018 -028 AND 2018 -029
6. Authorize the Town Manager to execute an agreement with All City Management
Services, Inc., Los Gatos Union School District, and Union School District for crossing guard
services for the period July 1, 2018 through June 30, 2021 with the Town’sAcontributionA
not to exceed $94,550 over the contract period.
PAGE 3 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018
JUNE 5 , 2018
Consent Items – continued
7. Adopt a resolution requesting that the County of Santa Clara Board of Supervisors
consolidate a General Municipal Election to be held on November 6, 2018 with the State -
wide General Election to be held on that date pursuant to Section 10403 of the Elections
Code and authorizing other related actions. RESOLUTION 2018 -030
8. PPW Job Number 18 -811 -9901 – Annual Street Repair and Resurfacing Project (Rubber
Cape Seal).
A. Approve the scope for the Rubber Cape Seal project (811 -9901).
B. Authorize staff to move forward with the Rubber Cape Seal project design and
return to Council with plans and specifications prior to bidding the project.
C. Authorize the Town Manager to execut e a change order and contract amendment to
the annual curb, gutter and sidewalk project (813 -9921) agreement with Mercoza
Engineering for an amount not to exceed $135,000 and authorize an expenditure
budget adjustment in the amount of $55,997 from the avai lable General Fund
Capital Reserve to the Annual Curb, Gutter and Sidewalk project.
9. Tree Trimming and Maintenance Services
A. Authorize the Town Manager to execute a five -year agreement for services with
BrightView Tree Company for tree trimming and maintenan ce services in an amount
not to exceed $247,000 in Fiscal Year 2018/19 and $100,000 plus annual consumer
price index adjustments annually thereafter.
B. Authorize revenue and expenditure budget adjustment in the amount of $47,000
from the Tree Replacement def erred revenue account available funding source.
10. Authorize the Town Manager to execute a third amendment to the Agreement for
Services with St. Francis Electric to increase compensation for unforeseen services for
Fiscal Year 2017/18 in the amount of $15,00 0 for a total contract amount not to exceed
$150,000 for FY 17/18 only.
11. Authorize the Town Manager to execute a first amendment to the Agreement for Services
with Statewide Traffic Safety and Signs to add $7,380 to address summer cut through
traffic for a total contract amount not to exceed $57,380.
12. Authorize the Town Manager to execute an annual agreement for services with the Los
GatosAChamberAofACommerceAtoAmanageAtheATown’sAInformationACenter,AcoordinateAtheA
Leadership Los Gatos program, and receive a g eneral subsidy for a total contract amount
not to exceed $50,000.
13. pproveAtheArecommendationAofAtheALibraryABoardAtoAupdateAtheALibrary’sAopenAhoursAtoA
the public to 11:00 a.m. to 8:00 p.m. Mondays through Thursdays, and 11:00 a.m. to 5:00
p.m. Fridays thr ough Sundays, effective August 20, 2018.
Item #9 pulled.
PAGE 4 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018
JUNE 5 , 2018
Consent Item s – continued
MOTION: Motion by Vice Mayor Steve Leonardis to approve Consent Items 1 through 13
exclusive of Item 9 . Se conded by Mayor Rob Rennie .
VOTE: Motion passed unanimously for items 1, 3 through 8 , 10, 12 , and 13 . Council
Member Marico Sayoc recused on item 2 and Council Member Marcia Jensen
voting no on item 11.
VERBAL COMMUNICATIONS
Michael Verga
- Commented on traffic congestion and suggested utilizing congestion pricing.
Anne Robinson
- Suggested utilizing the Venue as a health and wellness center for people of all ages .
Pulled Consent Item #9
9. Tree Trimming and Maintenance Services
A. Authorize the Town Manager to execute a five -year agreement for services with
BrightView Tree Company for tree trimming and maintenance services in an amount not
to exceed $247,000 in Fiscal Year 2018/19 and $100,000 plus annual consumer price
index adjustments annually thereafter.
B. Authorize revenue and expenditure budget adjustment in the amount of $47,000 from
the Tree Replacement deferred revenue account available funding source.
Matt Morley, Parks and Public Works Director, presented the staff report.
Opened Public Comment.
Ernesto Macias, West Coast Arborist s Manager
- Commented on the contract award.
Olivia Navarro
- Commented in support of West Coast Arborist s .
Closed Public Comment.
Council discussed the matter.
PAGE 5 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018
JUNE 5 , 2018
Pulled Consent Item #9 – continued
MOTION: Motion by Vice Mayor Steve Leonardis to approve the recommendation
contained in the staff report . Se conded by Council Member Barbara Spector .
VOTE: Motion passed 4/1. Council Member Marico Sayoc voting no .
OTHER BUSINESS
14. Authorize staff to proceed with a school bus pilot program targeting a January 2019 start
date.
Ying Smith, Transportation and Mobility Manager, presented the staff report.
Opened Public Comment.
Karen Briones, Los Gatos Safe Routes to School
- Commented in support of the recommendation.
Maria Ristow
- Commented in support o f the program.
Ed Morimoto
- Commented in support o f the program.
Bob Buxton
- Commented in support of the program.
Closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to proceed with a school bus pilot
program targeting a January 2019 start date at a price point of $350 for all riders ;
and direct staff to discuss subsidizing the program with those jurisdictions that
send students to L os G atos schools and investigate eligibility for grant funding .
Se conded by Council Member Marico Sayoc .
VOTE: Motion passed unanimously.
Recess at 8:56 p.m.
Reconvened at 9:09 p.m.
PAGE 6 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018
JUNE 5 , 2018
Item #16 was heard before Item #15
PUBLIC HEARINGS
15. Adopt a resolution approving amendments to the North 40 Specific Plan. APN 424 -07 -009,
010, 024 through 027, 031 through 037, 052 through 054, 060, 063 through 065, 070, 081
through 086, 090, 094 through 096, 099, 100, 102 through 112, 424 -06 -115, 116, an d 129.
Property Owners: Yuki Farms, ETPH, LP, Grosvenor USA Limited, Summerhill N40 LLC,
Dodson, Hirschman, Mattes, Ventura Trustee, Moisenco, Los Gatos Medical Office Center
LLC, Los Gatos Gateway LLC, MBK Enterprise, Connell, Gin, John & Allison Diep LL C, Bernal,
LG Boulevard Holdings LLC, Polaris Navigation, EW Real Estate LLC, Lazaar Enterprises LLC,
Kothary, and Swenson Trustee. Applicant: Town of Los Gatos (continued to a date certain
of June 5, 2018 from April 17, 2018).
Joel Paulson, Community De velopment Director , presented the staff report.
Opened Public Comment.
Steve Buster, Senior Vice President, Grosvenor Amer icas
- Presented a concept for potential development on a portion of the remaining Specific Plan
a rea .
Diane S i emens
- Commented on the proposed concept and supported the notion of community benefits in
exchange for increased building height .
Carol Graham
- Commented on the proposed concept and supported the notion of more open space in
exchange for increased building heigh t..
Pete S i emens
- Commented on the proposed concept and mentioned more open space is needed to offset
height increases .
Ed Morimoto
- Commented on the proposed concept and suggested reducing the parking requirements .
Closed Public Comment.
Council discussed the matter.
PAGE 7 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018
JUNE 5 , 2018
Public Hearing Item #15 – continued
MOTION: Motion by Vice Mayor Steve Leonardis to continue the item to August 7 with
direction to staff to identify a process for the Council to work through the issues
associated with the proposed concept and for potential Specific Plan
amendments . Se conded by Council Member Barbara Spector .
VOTE: Motion passed unanimously.
16. Zone Change Application Z -17 -001. Project Location: 221 Almendra Avenue. Property
Owner: Joey McCarthy: Applic ant: Bess Wiersma.
Requesting approval of a zone change from O:LHP (Office with a Landmark and Historic
Preservation Overlay) to R -1D:LHP (Single -Family Residential Downtown with a Landmark
and Historic Preservation Overlay). APN 510 -14 -044.
Joel Paulso n, Community Development Director, presented the staff report.
Opened Public Comment.
Bess Wiersma, applicant
- Commented on the project.
Closed Public Comment.
Council discussed the matter.
MOTION: Motion by Vice Mayor Steve Leonardis to I ntroduce an Ordinance (Attachment
5), effecting a Zone Change (Z -17 -001) from O:LHP (Office with a Landmark and
Historic Preservation Overlay) to R -1D:LHP (Single -Family Residential Downtown
with a Landmark and Historic Preservation Overlay) for the property located a t
221 Almendra Avenue by title only, and request the Town Clerk Administrator
read the title of the Ordinance . Se conded by Council Member Barbara Spector .
VOTE: Motion passed 4/1. Mayor Rob Rennie voting no .
The Town Clerk Administrator read the title of the ordinance.
17. Adoption of a resolution of the Town Council of the Town of Los Gatos, California,
submitting a local general revenue tax measure to the voters at the Tuesday, November 6,
2018, General Municipal Election and introduction of an ordinance of the Town of Los
Gatos, California imposing a general transactions and use tax. RESOLUTION 2018 -031
PAGE 8 OF 8
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018
JUNE 5 , 2018
Public Hearing Item #17 – continued
Rob Schultz, Town Attorney , presented the staff report.
Opened and closed Public Comment.
Council discussed the matter.
MOTION: Motion by Vice Mayor Steve Leonardis to adopt the Resolution (Attachment 1)
withAtheArevisedAwordingAcontainedAinAtheADeskAItemAandAtheAsecondA“shall”AbeA
changedAtoA“adopt”,AintroduceAtheAOrdinanceAbyAtitleAonly,AandA request the Town
Clerk Administrator read the title of the Ordinance . Se conded by Council
Member Marcia Jensen .
VOTE: Motion passed 4/1. Council Member Barbara Spector voting no .
The Town Clerk Administrator read the title of the ordinance.
OTHER BUSINESS
18. Adopt a resolution suspending Town Code Section 29.20.185 regarding the regulations for
Formula Retail Businesses in the C -2 zone for a period not to exceed 18 months as
recommended by the Policy Committee. RESOLUTION 2018 -032
Monica Renn, Economic Vitality Mana ger, presented the staff report.
Opened and closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to adopt the recommendation
contained in the staff report. Se conded by Vice Mayor Steve Leonardis .
VOTE: Motion passed unanimously.
ADJOURNMENT
The meeting adjourned at 11:02 p.m.
Attest:
_____________________________________
Shelley Neis, Town Clerk Administrator