Staff ReportDRAFT Town Council Meeting 06/07/16
Item #1
MINUTES OF THE TOWN COUNCIL/PARKING AUTHORITY MEETING
MAY 17, 2016
(The Town Council of the Town of Los Gatos conducted a Special Meeting on Tuesday,
May 17, 2016, to hold a Closed Session at 6:00 and a Regular Meeting at 7:00 p.m.
CLOSED SESSION – 6:00 P.M.
CS - 1 CONFERENCE WITH LABOR NEGOTIATOR
(Government Code Section 54957.6)
To meet with Town Negotiators listed below in closed session pursuant to Government
Code §54957.6 regarding negotiations with the Employee Organizations listed below:
Town Negotiators (Lead): Allyson Hauck, Renne, Sloan, Holtzman, Sakai LLP and
Laurel Prevetti, Town Manager
Employee Organizations: Town Employees’ Association (TEA), American Federation of
State, County and Municipal Employees Local No. 101 (AFSCME), and Police Officers’
Association (POA)
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Barbara Spector, Vice Mayor Marico Sayoc, Council Member Marcia
Jensen, Council Member Steve Leonardis, Council Member Rob Rennie.
Absent: None
PLEDGE OF ALLEGIANCE
Vivek Sarkar led the Pledge of Allegiance. The audience was invited to participate.
PRESENTATIONS
Mayor Spector presented the Small Business, Big Applause commendation to Lisa
Hauck-Alvarez, owner of the Wine Cellar Restaurant.
Mayor Spector presented the Government Finance Officers Association: Distinguished
Budget Presentation Award to Stephen Conway, Finance Director.
CLOSED SESSION REPORT
Robert Schultz, Town Attorney, stated Council met in Closed Session as duly noted on
the agenda and there is no report.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Marcia Jensen stated she attended the Council Policy Committee
meeting with Vice Mayor Marico Sayoc.
2
Town Council/Parking Authority May 17, 2016
Council Matters – continued
- Council Member Rob Rennie stated he and Vice Mayor Marico Sayoc attended the
swearing in ceremony for a new Police Officer, the Silicon Valley Community
Energy Agency meeting where he was elected Vice Chair, the Cities Association
General Membership meeting, the VTA Policy Advisory Committee meeting, the
LAFCO Commissioner training, and the Silicon Valley at Home Policy breakfast
meeting.
- Mayor Barbara Spector stated she and Council Member Steve Leonardis attended
the Student Commissioner interviews, and the West Valley Mayors/Managers’
meeting.
- Vice Mayor Marico Sayoc had nothing additional to report.
- Council Member Steve Leonardis stated he attended and chaired the West Valley
Solid Waste Management Authority meeting in addition to the Student
Commissioner interviews.
Manager Matters
- Introduced the new Library Director, Dolly Goyal.
- Reminded the Council and public that it was National Public Works Week and
invited the public to attend the open house on Wednesday morning, May 18 and
invited the Council to join staff at the barbecue lunch after the open house.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Council Minutes of May 3, 2016.
2. Adopt an Ordinance of the Town Council of the Town of Los Gatos amending
Section 18.60.10 to include restrictions on smoking in commercial zoned areas
and in multi-unit residences and other miscellaneous edits. ORDINANCE 2254
3. Metropolitan Transportation Commission (MTC) Transportation Development Act
Article 3 Funds
a. Adopt a resolution authorizing the Town Manager to file an application for
2016/17 Metropolitan Transportation Commission (MTC) Transportation
Development Act Article 3 Funds in the amount of $79,848 to fund a
portion of the Bicycle and Pedestrian Master Plan. RESOLUTION 2016-
027
b. Upon Approval of TDA Funding, Authorize a budget adjustment of $7,348
(new total project funding of $127,348) replacing traffic mitigation fees
funding source of $72,500 with new TDA funding source of $79,848.
MOTION: Motion by Vice Mayor Marico Sayoc to approve the Consent
Items. Seconded by Mayor Barbara Spector.
VOTE: Motion passed unanimously.
3
Town Council/Parking Authority May 17, 2016
VERBAL COMMUNICATIONS
Stanford Stickney
- Inquired about a possible lane expansion near the North 40 development.
Crystal Huang, Anne Zepecki, and other Youth Commission Representatives
- Presented the sub-committee recommendations for green bike lanes near the high
school.
OTHER BUSINESS
4. Accept and approve recommendations from the Town Council Finance
Committee to reduce unfunded pension liabilities, including:
a. Establish a General Fund California Public Employees Retirement System
(CalPERS) Reserve Account.
b. Approve a budget adjustment to the Proposed FY 2016/17 Annual
Operating Budget in the amount not to exceed of $2.5 million payable to
the new CalPERS Reserve Account.
c. Revise the Town Council Reserve Policy to provide for a maximum of
$300,000 in General Fund Year End Savings upon fiscal year close to be
deposited in the CalPERS Reserve Account or used for lump sum pay
down as authorized by Town Council.
d. Direct staff to return to the Town Council in early 2017 for consideration of
a CalPERS 20-year “Fresh Start” alternative amortization period for the
miscellaneous and safety plans based upon an upcoming CalPERS 2016
valuation report.
Steve Conway, Finance Director, presented the staff report.
Opened and closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to accept the
recommendation from the Finance Committee on page 1 of the
staff report. Seconded by Mayor Barbara Spector.
VOTE: Motion passed unanimously.
PUBLIC HEARINGS
5. Operating and Capital Budgets
a. Consider the Town of Los Gatos Proposed Operating and Capital Budget
for FY 16/17.
b. Consider the Town of Los Gatos Proposed Capital Improvement Program
for FY 16/17 – 20/21.
4
Town Council/Parking Authority May 17, 2016
Public Hearings Item #5 – continued
Steve Conway, Finance Director, Gitta Ungvari, Administrative Analyst, and Matt
Morley, Director of Parks and Public Works, presented the staff report.
Opened Public Comment.
Mary Goulart, Executive Director of Live Oak Senior Nutrition Center
- Thanked Council for their continued support over the years.
Kelly Mitchell, Live Oak Adult Day Services,
- Thanked Council for their continued support over the years.
Tom Picraux, Chair, Community and Senior Services Commission
- Spoke in favor of the grants program and thanked Council for their continued
support of the organizations that receive grants.
Sujatha Venkatraman, West Valley Community Services
- Thanked Council for their support of the program.
Bernadette White, Next Door Solutions to Domestic Violence
- Thanked Council for their continued support.
Closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Marcia Jensen to accept the
recommended Operating Budget with the following change: to
continue as a pilot program for one year the Community Services
Officer (CSO) that is currently working the night time for complaints.
Seconded by Mayor Barbara Spector.
VOTE: Motion passed unanimously.
5
Town Council/Parking Authority May 17, 2016
Public Hearing Item #5 – continued
MOTION: Motion by Council Member Marcia Jensen to accept the
recommended Capital Improvement Projects budget (CIP) with the
following changes: 1) add a Green Bike Lane project as a place
holder; 2) return with suggestions on how to implement the
completion of the Forbes Mill Footbridge art panels, and if possible,
add lighting, 3) include funding to at least maintain, if not improve,
the Pavement Condition Index (PCI), 4) consider the addition of
$33,000 for painting of light poles, and 5) determine safety versus
non-safety projects as a source of funding for the additions
mentioned in this motion;. Seconded by Council Member Rob
Rennie.
VOTE: Motion passed unanimously.
ADJOURNMENT
The meeting adjourned at 9:18 p.m.
Attest:
_____________________________________
Shelley Neis, Clerk Administrator