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COUNCIL AGENDA REPORT
DATE: DECEMBER 15, 2015
MEETING DATE: 12/15/15
ITEM NO: 9
DESK ITEM
TO: MAYOR AND TOWN COUNCILI
FROM: LAUREL PREVETTI, TOWN MANAGER��� "
SUBJECT: PROVIDE DIRECTION REGARDING THE 2016 MUSIC IN THE PARK SUMMER
CONCERT SERIES
REMARKS:
After the initial staff report was distributed, staff received the following inquiry from a Councilmember
regarding the potential 2016 Music in the Park (MIP) concert series:
Question: Assuming January contracting, does the Council have time to proceed with a 2016
concert series? If so, what must be done and by when?
Answer: A summer 2016 concert series is dependent on the direction provided by Council. The staff
report outlined four options for the Council to consider in determining the Town's involvement in MIP
(page 2). For each of these four options, staff has indicated the potential timeframe and impact to a
summer 2016 concert series:
a. If the Council would like the Town to issue a Request for Proposal (RFP), select the best
proposal, and then bring back a contract to the Town Council, the Town will likely not have a
concert series in summer 2016.
b. If the Council would like the Town to request submittals without an RFP and an entity can
respond quickly, the Town Manager's Office would work with the Town Attorney to complete
an agreement to bring to the Town Council for approval in January. The entity would be
responsible for securing musicians and if they are proposing to start in 2016, it is possible.
c. If the Council would like the Town to solicit bids or proposals for a concert organizer to provide
these services, we may also miss the summer months unless the authority to approve the contract
falls under $50,000. This option would also require Council budget authority to pay for the
concert organizer and the performers.
PREPARED BY: CHRISTINA GILMORE
Assistant to the Town Manag C2, /76I/
Reviewed by: L!/ Assistant Town Manager —Q�%-Town Attorney
PAGE
MAYOR AND TOWN COUNCIL
SUBJECT: PROVIDE DIRECTION REGARDING THE 2016 MUSIC IN THE PARK SUMMER
CONCERT SERIES
R 15, 2015
REMARKS (cont'd):
d. If the Council requests the Town staff to produce, manage, and coordinate the MIP, it would not
be possible to have a concert series in 2016. This option would also require Council budget
authority to pay for the performers.