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towN oc MEETING DATE: 11/17/15 <br />ITEM NO: <br />tos�aos COUNCIL AGENDA REPORT <br />DATE: NOVEMBER 9, 2015 <br />TO: MAYOR AND TOWN COUNCIL <br />FROM: LAUREL PREVETTI, TOWN MANAGER <br />d <br />SUBJECT: AUTOMATED MATERIALS HANDLING SYSTEM <br />A. AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT <br />WITH BIBLIOTECA, LLC IN THE AMOUNT OF $134,025 FOR AN <br />AUTOMATED MATERIALS HANDLING SYSTEM FOR THE LOS GATOS <br />LIBRARY <br />B. AUTHORIZE A BUDGET ADJUSTMENT WITHIN THE CLELLES NESS <br />TRUST FUND IN THE AMOUNT OF $59,025 <br />RECOMMENDATIONS: <br />1. Authorize the Town Manager to execute an agreement with Biblioteca, LLC in the <br />amount of $134,025 for an automated materials handling system for the Los Gatos <br />Library; and <br />2. Authorize a budget adjustment within the Clelles Ness Trust Fund in the amount of <br />$59,025 <br />BACKGROUND: <br />The new Los Gatos Library opened its doors in February of 2012. Since that time, circulation <br />has increased to more than 607,000 items per year. Currently, Library staff members check-in <br />and sort each of these items by hand, at a rate of more than 1,700 items each day. This is a <br />tedious and repetitive process requiring a large amount of staff time. Many of the libraries in <br />neighboring cities have automated a significant portion of this process with great success. These <br />libraries have found automated materials handling provides: <br />• Significant productivity gains through reduction in key labor intensive workflow <br />processes <br />• Enhanced customer service with 100% check-in accuracy <br />• Reduced materials loss <br />• Detailed and integrated reports and configuration tools <br />• Streamlined patron self check-in <br />PREPARED BY: HEIDI MURPHY <br />Library Director <br />Reviewed by: /Assistant Town Managerown Attorney <br />