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Attachment 25 - Part 2Law Offices of JOHN A. SHEPARDSON 59 N. Santa Cruz Avenue, Suite Q Los Gatos, CA 95051 T: (408) 395 -3701 F: (408) 395 -0112 E: Shepardsonlaw @me.com January 6, 2015 RECEIVED JAN - (,2015 TOVVN OF LS GATOS PLANNING DI DIVISION MEMORANDUM TO LOS GATOS MAYOR MARCIA JENSEN AND THE TOWN COUNCIL REGARDING THE PROPOSED EXPLANSION OF THE HIIIBROOK CUP FROM 315 STUDENTS TO 414 STUDENTS I. QUESTION PRESENTED Should the Town of Los Gatos allow Hillbrook School to expand from 315 students under its present CUP to 414 students? II. SUMMARY ARGUMENT Hillbrook has not earned the right to an increase in its CUP Student Maximum Limit. Hillbrook appears to have repeatedly violated for over a decade the CUP the maximum student enrollment limit. Hillbrook offers no justification or apology for these violations. Hillbrook does provide a significant community educational benefit. Neighbors near Hillbrook have been adversely impacted and justified distrust has developed. Traffic in Town is increasing rapidly, and will continue. Balancing these issues, capping the student increase at no more than 36 students allows some expansion, better enables Hillbrook to meet the hard 880 traffic trip cap, and sends a message that CUP violations are serious matters, and that entitles will be held accountable for them. III. KEY FACTS One, Hillbrook School is a private, independent school, and appears to provide a high quality education for its students. The cost per student I'm informed is about $26,000 /year. There are students that apparently receive up to 90% in scholarship monies. Hilllbrook has represented that approximately 50% of its students come from Los Gatos. Two, Hillbrook was granted a Conditional Use Permit ( "CUP ") that allowed it up to 315 students. Hillbrook now has a vested right to have up to 315 students. Three, according to a citizens group opposed to the expansion, Hillbrook violated the 315 maximum student enrollment cap as follows (See Citizens Appeal for the supporting documentation): Year Students 2001 -2002 316 2002 -2003 315 2003 -2004 324 2004 -2005 326 2005 -2006 323 2006 -2007 332 2007 -2008 333 2008 -2009 326 2009 -2010 328 2010 -2011 338 2011 -2012 327 2012 -2013 319 2013 -2014 315 The primary source for this information was apparently affidavits signed by the School's representatives, and presented to the State of California. Four, apparently Basketball Tournaments occurred which were not allowed. Five, apparently Hillbrook has claimed that it has never been found in violation of the CUP because either it was not caught at the time, or if caught, promptly conformed its activities to the requirements of the CUP. Six, expansion of the number of students will naturally increase the number of cars trips, absent alternative ways for students and their parents to arrive at and leave the campus. Seven, Hillbrook claims that 18 -20 student class sizes are optimal for its operations. Eight, many citizens in the area are opposed to the Hillbrook expansion because of concerns about increased traffic and noise. A perceived lack of systemic compliance to the CUP by Hillbrook has fostered distrust of future compliance. Nine, traffic is increasing in Los Gatos to unprecedented levels, and will continue with the development of the Albright site, PAMF, other projects in Town, and the increased use of Highways 17 and 85, which causes cut - through traffic. Twelve, Hillbrook may have been seeking 99 students on the premise that they had to ask for double of what they wanted, to get what they really wanted, half as much. IV. RECOMMENDATIONS One, Los Gatos citizens do value education, and Hillbrook provides an excellent one for many families of Los Gatos. This community benefit must be carefully balanced with the rules violations, and the legitimate concerns of neighbors. Two, there appears to be a troubling pattern of material noncompliance with the student cap of 315 students. Hillbrook built out beyond its needs for 315 students. It appears that it then made a conscious decision to repeatedly violate the CUP by expanding student use into its excess space without Town approval. The best predictor of future conduct is past conduct. Thus, absent significant changes in how the Town monitor's Hillbrook's activities and /or how Hillbrook monitors itself, I would anticipate more violations in the future. Three, Hillbrook's papers reference denial of their request as bad precedent and unfair. It claims that penalties for excessive car trips should fit the crime. However, isn't is also bad precedent to reward a repeat and intentional violator of the CUP cap of 315 students? Isn't is unfair to other entities in Town that do comply with their CUPs? Isn't is unfair to St. Mary's School (which I have no reason to believe does not comply with its CUP, and does an amazing job of traffic management) 315 student limit to allow Hillbrook a vested right to an increase to 414 students? Four, Hillbrook should not be allowed more than 36 additional students, and perhaps none at all. Thirty -six students allows two additional sections of 18 students, which is within the optimum range Hillbrook seeks. A reduction in the number of additional students will allow it to comply with the hard cap of 880 car trips. While we are in this era of exploding traffic it makes sense to take a conservative approach to expansions that would further increase already traffic levels. Ongoing electronic monitoring seems critical to avoid confusion and, misperception about the number of car trips generated by school operations. Electronic monitoring serves a purpose akin to cameras in Police Officer's vests — clarity about what actually occurred. Five, an alternative is an no additional students, and requiring a period of time of say three years for Hillbrook to demonstrate compliance with the existing CUP and rebuild community trust. Yours tru , ohn Shepardson, FAq. Jennifer Savage From: Sally Edsall <sally.edsall.com @gmail.com> Sent: Tuesday, January 06, 2015 3:39 PM To: Council Subject: I support Hillbrook Dear Mayor Jensen and Members of the Los Gatos Council, I am a Los Gatos resident and I am writing to express my strong support for Hillbrook School. I ask that you approve Hillbrook's request to increase enrollment by 99 students and approve daily traffic of 880 cars. Hillbrook has done an exceptional job of decreasing traffic on local roadways with its shuttle, carpool, and walking /biking program. The traffic congestion to /from Hillbrook is far less than any of the public schools. My family has carpooled, shuttled and biked to Hillbrook the past 11 years- traffic reduction is a central part of the Hillbrook culture. I straddle both sides of the school system in Los Gatos as I have a daughter at Los Gatos High School and a son at Hillbrook. The public school system's enrollment has exploded the past 25 years, whereas Hillbrook has not increased at all. We are fortunate to live in a community where there is educational choice and options and Hillbrook is an asset to this community. The neighbors in the Marchmont neighborhood chose to purchase their homes on the streets leading to Hillbrook School, a school which long preceded their homes. Their demands and requests are unreasonable, and their goal is to choke the very life out of Hillbrook School until it can no longer be a school ... so it will eventually go away. I try to understand how this group of neighbors can be so mean spirited to a school, a place that is educating the hearts and minds of our future children. All of you council members are parents and have children. You know that our schools are the heart of our community. Schools are a place where there are after - school activities and evening events: theatre performances, back to school nights, awards ceremonies, family fun nights, choral concerts, band concerts, sports practices, games and competitions, grade level ceremonies and traditions, graduations, community events (guest speakers, National Junior Basketball & Los Gatos United tournaments & practices on weekdays and weekends, night football games and band practices, all comers track meets - the list goes on). And, all of the public schools are used extensively over the summer by third party organizations running sports, theatre, academic, music and arts camps. Why can't Hillbrook do the same? I ask that you be fair and treat Hillbrook School the same as you would the public schools. To further limit the number of cars, after - school enrichment activities, evening events and summer usage at Hillbrook, when the neighbors living near public schools have no say whatsoever as to the usage at public schools, seems wrong. That a small group of outspoken neighbors have made it their life mission to make Hillbrook less than a school, when it has been here 80 years, is truly upsetting. I hope you will make the right decision to support Hillbrook School and approve an increase of 99 students and daily traffic of 880 cars - both far less than go to our public schools. Sincerely, Sally Edsall Jennifer Savage From: Melinda DiNapoli <melinda.dinapoli @comcast.net> Sent: Tuesday, January 06, 2015 3:12 PM To: Council Subject: Allow Hillbrook School to be it's best. Mayor Jensen and Members of the Town Council, My family has been part of the Hillbrook Community for twelve years. In that time, my three children have had the wonderful opportunity to attend Hillbrook School. My husband and I were born and raised in Los Gatos and Saratoga. We live in Saratoga, approximately three and a half miles away from Hiilbrook. We live in a neighborhood where the kids attend many different schools such as Harker, Saint Andrews, Saratoga Elementary, Bellarmine and Presentation. All these schools are situated in neighborhoods across the valley. The only way to get to them, like Hillbrook, is by driving our public streets. We are blessed to live in area with so many great choices to educate our children. We have fantastic public, private and religious schools. We should not limit the opportunities for any child to go to any one of these schools because of where they are located. Hillbrook is working hard to be a good neighbor. The neighbors of Hillbrook are in return, not being good neighbors. This has been made clear over and over again by their actions, letters and words at the planning commission meetings. Neighbor after neighbor continue to stretch the truth and refuse to acknowledge any improvements the school has made. During our years at Hillbrook we have seen a huge reduction in traffic. We have always carpooled and now our kids get up early in order to ride the bus to school ... a drive that would take us only 7 minutes, now has us leaving the house 45 minutes earlier. We are committed to Hillbrook so we do what we can to help the school. It is time for the city council to look closely and see the true facts. The truth is that the students at Hillbrook walk, ride, carpool or bus to school. The car counts have dropped significantly. There is an EIR that shows no negative impact with an increase in students. Staff has recommended and supported Hillbrook's plan. A Los Gatos Police Officer confirmed that Marchmont is not an unsafe street. Please allow Hillbrook to grow and evolve. Don't allow the neighbors to bully the school and choke it so that it can't survive. Hillbrook is full of tradition and history and part of the Los Gatos Community. The Hillbrook motto is to be kind, to be curious, to take risks and be your best. Allow Hillbrook to live out it's motto and be it's best. Sincerely, Melinda DiNapoli Jennifer Savage From: Julie Geiger <juliegeiger4 @gmail.com> Sent: Tuesday, January 06, 2015 6:40 PM To: Council Subject: Hillbrook school I am writing as a parent of two Hillbrook alumni. Our children were at the school for 11 straight years. I can, without hesitation, say that Hillbrook was significant in creating the successful, productive high school students that they are today. And in the future, they will be the successful, productive members of a community like Los Gatos. The more students that have an opportunity for this type of education benefits everyone. The school has followed the procedures, have reduced traffic and been respectful of the neighborhood surrounding it. Please consider all the benefits that a school like Hillbrook brings to the children its educating, the surrounding businesses their parents are supporting and the fact that they have been upfront and diligent with their desires to increase enrollment. To penalize the school, penalizes the whole community. Thank you for your consideration. Sincerely, Julie Geiger Jennifer Savage From: Tom Belshe' < pkgtom @attglobal.net> Sent: Tuesday, January 06, 2015 7:12 PM To: Council Subject: Hillbrook Expansion Hello, My name is Tom Belshe', parent of former Hillbrook graduates Will Belshe (2010) and Jack Belshe (2013). As an active parent within the local Los Gatos /San Jose community I have had the good fortune of witnessing the wonderful environment Hillbrook offers both its students and community. Regarding the proposed expansion of enrollment I am fully supportive of the transition. While I can obviously appreciate the local neighborhood concerns regarding the potential for increased traffic I am confident that the opposite would to be true. While at Hillbrook from 2002 thru 2013 1 have personally witnessed fewer cars transporting kids thru the neighborhood. The key addition in my opinion was the addition of extensive use of busing. My son went from a carpool to bussing along with many other kids and this definitely reduced traffic considerably. Further, I understand steps are being put in place to ensure the traffic is monitored thru the use of technology in order to track this issue. In the end, from my vantage point, I have seen a school like Hillbrook produce very impressive young men and women and prepares them extremely well to be contributing members of society. Perhaps more meaningfully, the experience Hillbrook offers fosters a sense of home such that most of these kids want to settle down in the area. I am all for bolstering this academic institution as it will pay benefits to our overall community for years /generations to come. Thank you for taking the time to read my opinion. Kind Regards, Tom Belshe' Engineering Services /Sustainability Specialist Xpedx, A Veritiv Company (Hayward Packaging Group) P: 510.477.6563 C:408- 313 -2345 E: pkgtom @attalobal.nei E: Tom Belshe @veritivcorp com 31129 Wiegman Rd. I Hayward, CA 94544 xpedx is packaging expertise' s� 1 1 vVATCiVIDL6 Jennifer Savage From: Peter Nose <nose @groupanesthesia.com> Sent: Tuesday, January 06, 2015 9:30 PM To: Council Cc: mary@marybabbitt.com Subject: Enrollment increase, Hillbrook School Dear Los Gatos Council Members: We are the parents of three children, all of whom benefited from a Hillbrook education. As much as we like to congratulate ourselves for the strong, confident and productive adults that our kids have become, we really look to Hillbrook for providing the encouraging and supportive educational environment that allowed our children to thrive. While we're fortunate to have outstanding schools in the Los Gatos - Saratoga district, private schools like Hillbrook add to the quality and diversity of our local educational system. We'd like future families to benefit from Hillbrook just as well. As you're aware, even though Hillbrook predated its surrounding neighbors, it has demonstrated admirable respect for the community by significantly reducing traffic (almost 40 %) over the past decade. The requested enrollment increase would come without any further increase in school traffic. Even the Environmental Impact Report conducted by the Town of Los Gatos itself suggested no negative impact due to the proposed enrollment increase. Moreover, this increase in the student body would be the first in over a quarter of a century. We strongly urge you to vote in favor of the proposed increase in enrollment at the Hillbrook School. Thank you very much, Peter and Karen Nose Saratoga, California Jennifer Savage From: kim hailey <kimh @santolina.com> Sent: Tuesday, January 06, 2015 9:53 PM To: Council Subject: Hillbrook school To the honorable town council of Los Gatos: I lived on Hilow Road for 15 years and for the last 10 years I have lived off Shannon Road in Los Gatos. Hillbrook is a valuable asset to our community. Over the years they have been an excellent citizen and have made a huge effort to decrease their impact on their neighbors. My son, Chris, attended Hillbrook and it was wonderful to have such a great school as a "local" school. Hillbrook has a challenge in how they deliver learning. In order to deliver remedial or advanced classes at grade level, the school enrollment must be increased. Hillbrook has the capacity, but needs the help of this Council. Please help to Hillbrook to deliver the best education that it can by considering their Conditional Use Permit at your January 13th meeting. Thanks, Kim & Tracy Hailey 15769 Shady Lane Los Gatos, CA. 95032 1 This Page Intentionally Left Blank Jennifer Savage From: Lana Borbas <lanaborbas @sbcglobal.net> Sent: Tuesday, January 06, 2015 11:03 PM To: Council Subject: Hillbrooks Conditional Use permit appeal Mayor Jensen and Members of the Town Council, Thank you for taking the time to serve the community of Los Gatos. I am writing to express my support regarding the petition to modify the conditional use permit that Hillbrook has proposed to add 99 students. My 2 children have been attending Hillbrook since my 8th grade daughter began in kindergarten. I can honestly say that the school has been an amazing school for my children to attend and I truly feel that the school should be allowed to increase the count from 315 to 414 and keep functioning as a school without limitations to the number of sports events and limitations to the car count that are prohibitive and punishing. I believe that the approved growth of 33 students per year for each of the next three years is a fair compromise that was approved by the planning commission but what puzzles me greatly is why the planning commission is restricting our car count so heavily. Please let me explain. Since kindergarten (9 years ago) we have been carpooling every day to school with the rarest of exceptions. Starting the very first day of school we were part of a 3 family 3 child carpool for two years. Then we added another child from a 4th family. Then we were part of a 4 family 6 child carpool for 1 year. About 6 years ago, a new family joined when my son started kindergarten that happened to live 2 minutes away from my home. We then had a 2 family 3 child carpool until the second child started kindergarten 2 years later. We are now a 2 family 4 child carpool and will continue to be a 2 family 3 child carpool starting next year until we leave the school in 3 years. In addition to all this carpooling, we regularly would reach out to 3 or 4 other fami lies and would occasionally car pool with their children as well when we had the rare day that a child was out sick or on vacation - or if our sports or after school schedules coordinated. When we had sports activities either related to the school or not, we would coordinate carpools to minimize cars going in and out the school. My point here is that we have always carpooled and made enormous efforts to minimize the number of cars traveling to and from Hillbrook... both to help the car count, to help the environment, save gas and time. Since the school started offering shuttles we have taken it even further so we can minimize cars... our children ride the shuttle after school to be picked up at one of three other stops away from the school as often as we are able (2 -4 times a week). We coordinate rides for our children with other families again to save cars. Carpool is a way of life and the culture of the community at Hillbrook. We always carpool and so do all of our friends. It is not a recent phenomenon and we have taken farther then probably any other school in the area. We go out of our way to carpool and to use shuttle so we can minimize a car. Every car counts. It is part of the culture to be mindful of all the neighbors in the neighborhood. In fact, anytime I see a resident trying to leave their driveway I make sure I stop to let them out immediately. I grew up on Meridian Ave in San Jose and I know what it is like to have to wait for cars to pass by to be able to exit your driveway. I have seen other drivers do the same numerous times. We are also mindful of pedestrians as are other families. I feel that it is equally important to be able to drive to school on occasion to drive for our service learning field trips, or to read to our children when they were younger or to pick them up if they have an orthodontist or doctors appointment.. or if we want to watch their sports game at school. These and other events like our winter concert or spring concert are all equally important events that we should have the ability to attend at our beloved school. In fact I remember that the head of the planning commission commented that she goes to her grandchilds local public school once in a while to read to the class or participate in some other way. Please allow us the same opportunity. This brings me to the fact that our school's community has made tremendous efforts to minimize traffic to and from the school whenever possible and 1 think that we should be rewarded not penalized with an average car count of 880 not a limit of 880. This allows us to remain a fully functional school while still protecting the neighborhood. I would like to respectfully request that the town council reconsider the limitation on sports activities - it is a normal school function for our children to be able to play on a sports team and to be able to compete. Please do not limit the number of sports events or the after school enrichment classes offered to our students. If the local public school was offering classes or sports activites, I doubt you would require them to limit the number of sports activites or other school activites as restrictively as you have required our school. In addition, I would also doubt that you would limit their car count to a total car count but you would use a more fair "average car count ". Please consider allowing our school to grow by a reasonable and fair amount of 99 students while allowing us to continue to function as a thriving school and allow us to have an average car count that is also reasonable - 880. We have been at our present location for about 80 years -longer than any resident in that area and we deserve to continue for many more years to come. Our request has so been reasonable and fair... please allow our amazing school to thrive! The families that attend Hillbrook shop at Los Gatos stores bringing in revenue to your merchants and we are kind and respectful people who care about our children, our school and the community of Los Gatos. In conclusion I appreciate you taking the time to read this letter and hope that you will consider our fair request. Thank you for all that you do for the Town of Los Gatos. Best Regards, Lana Borbas Hillbrook parent to 2 children 408 - 266 -7550 Jennifer Savage From: David Makarechian <dmakarechian @yahoo.com> Sent: Tuesday, January 06, 2015 11:15 PM To: Council Cc: Sue Neufeld Subject: Hillbrook CUP Application Dear Mayor Jensen and Town Council Members: I am writing today to urge you to support Hillbrook School in its application to expand its middle school program in accordance with its Conditional Use Permit (CUP) application. Please permit me to do so by sharing a bit about our personal experience with the school, which our sons joined as 5th and 6th graders just this year. I hope my letter will help convince you that Hillbrook is a valuable part of the Los Gatos community, and an institution to be protected and encouraged as part of our Town. We moved to Los Gatos from the Peninsula in 2006. Many factors attracted to move here. An important factor was the excellent public school system. Our older son started Kindergarten at Blossom Hill School. Shortly after moving here, we accepted an overseas assignment in Singapore. Our family moved to Singapore, for what was to be a one to two year period. We ended up staying in Singapore for almost five years. When our overseas assignment concluded, we were thrilled to move back to Los Gatos. We enrolled our sons, then 4th and 5th graders, at Daves Avenue Elementary. On our return from Singapore, we quickly learned that our overseas experience had changed all of us. The sort of needs we had for our sons were different than we had before we left, and while Fisher Middle School is excellent in its own right, it was simply not set up to meet some of the unique requirements we now had. For example, we were keen for our sons to continue studying Mandarin Chinese, which they had studied for five years in Singapore. We started searching for a different school for our sons. We considered schools as far away as Menlo Park. When we discovered Hillbrook, it seemed a perfect fit for us. During the application process, the Head of School and the Principal of the Middle School talked to us about our educational priorities. Among other things, they helped design a language program that fit our boys' needs and was an academic priority of ours. The entire atmosphere of the school, including the blue and white uniforms, was reminiscent of our sons' experience at the Singapore American School. We found Hillbrook to be not necessarily "better" or "superior" to the public school alternatives, but just "different" and a better fit for our family. At first, we were met with disappointment in the application process, as our sons were not admitted. The school could not accommodate us because of the cap on the number of students under the existing CUP. But later on in the summer, we were delighted to learn that space had opened due to some student departures, and our sons were admitted. Our sons quickly integrated into Hillbrook's middle school program. Among the first things were learned was that they would take a shuttle bus to and from school every morning, and that administrators policed the number of cars and carpools driving up Marchmont. Using the shuttle bus has been terrific -- we feel we are helping Los Gatos' crowded morning traffic problems by avoiding the choked drop off lines near Fisher Middle School and Daves Avenue. We have been delighted that the type of educational experience we sought was available in Los Gatos. Our boys play in the Los Gatos Little League and are a part of this community as any other 5th and 6th Grader. Los Gatos is their home, and Hillbrook is their school. Our only disappointment is that other Los Gatos families, z who for various reasons would seek a different middle school experience for their children, are unlikely to consider Hillbrook, due to the enrollment limits under the existing CUP. As one of the most sought after communities in the region, and the home to numerous executives in technology companies — many of them with overseas experiences — Los Gatos is a town where one would expect to find an excellent independent school to serve its residents, along with its wonderful public schools. We were not the only Los Gatos family to seek out Hillbrook in this way. Earlier this year, at a new parent reception, we were delighted to run into an old neighbor of ours from Singapore. This other family had also moved to Los Gatos from Singapore, and after a similar "educational false start " quickly found Hillbrook as a great solution for their children. We encourage the Council to support Hillbrook in its bid to expand its middle school so that other Los Gatos families can have the educational opportunities that we have been so fortunate to have. Sincerely David Makarechian and Sue Neufeld 3 Jennifer Savage From: Robbie Brackett <rfloydb @gmail.com> Sent: Wednesday, January 07, 2015 8:50 AM To: Council Subject: Hillbrook School CUP Support To Mayor Jensen and Members of the Town Council, I am writing in the hope that you will support Hillbrook School in its efforts to increase enrollment. Hillbrook is committed to protecting the neighborhood and community, and has taken very effective steps to limit traffic. As parents of a Hillbrook student, we have been using the shuttle service they introduced for the last four years. In addition to it being a great convenience for us and many other families, we believe it has reduced traffic in the surrounding streets significantly. I am confident that Hillbrook will be able to increase enrollment without negatively impacting the surrounding neighborhood. The benefits for the students will be significant because, among other things, a larger middle school will allow for a more diverse curriculum. This is important for us, as our son has great interests in computer programming, and a larger middle school might increase demand for this subject (and others) to the point that the school will be able to offer programming to everyone who wants it. I believe the current proposed changes to the CUP will significantly harm Hillbrook's ability to offer a quality educational experience to its expanded student body, as Hillbrook would not be able to function as a school in the same way as other schools do. This is especially true when it comes to after school activities or really any activity to which parents are invited. I think it goes without saying that these kinds of events build community and create lasting memories for families. The unintended consequences from the conditions for increasing enrollment may entirely negate the benefit that the school and its families receive from the Town Council's decision to allow enrollment to increase in the first place. Fortunately, the Town Council has the opportunity to correct this oversight and do what it intended to do in the first place, which is to improve Los Gatos' already excellent educational offerings. Please support Hillbrook. Sincerely, Rob Brackett and Suzanne Garcia Parents of Bernie Brackett, Hillbrook 5th Grader Jennifer Savage From: Gretchen Moore <moore.gretchen @gmail.com> Sent: Wednesday, January 07, 2015 2:24 PM To: Jennifer Savage Subject: RE: Hillbrook Hi Jennifer, Please include this email in the Town Council packet regarding Hillbrook School. Thank you - Gretchen Dear Mayor, Vice -Mayor and Council members: My name is Gretchen Moore. I live at 16465 Hilow Road with my husband and three elementary school -aged children. I currently co -chair the Safe Routes to School (SRTS) program at Blossom Hill School. I have been involved in this program since 2010. As a parent and as a member of the SRTS program, I am concerned about increased traffic in and around our neighborhood and school that would result from an enrollment increase at Hillbrook School. If you are to uphold the Planning Commission's approval of the Hillbrook enrollment increase I ask that the following conditions be adopted: - Hillbrook's TDM plan must require full mandatory participation and must be in place for one whole academic year before any consideration is given to an increase in enrollment; o this ensures that Hillbrook can effectively manage its traffic when a pending CUP is not on the table o the neighborhood has put forth several calculations showing Hillbrook how they can effectively meet the 880 traffic limit set forth by the PC with plenty of room for extra trips during the day or evening; in fact, the TJKM study showed that Hillbrook's daily traffic can be in the low 800s even without a TDM plan that did not require mandatory participation; imagine how much lower this daily traffic number could be with a program that required all students to participate in the TDM plan o Hillbrook promised at the PC meeting to immediately change their TDM program from a voluntary program to a mandatory program and still has not done so - Daily traffic limit, not an average; o Bay Area private schools such as the Menlo School and Harker have defined daily traffic limits in their CUPS, not averages; averaging leads to unpredictable traffic patterns in the neighborhood during the times when dozens upon dozens of elementary and middle school children are walking, biking and scooting to and from school; o it is unrealistic to expect every neighborhood family to check Hillbrook's school calendar each day to see what activities may be going on; additionally, there could be more than usual traffic for reasons not posted on Hillbrook's website; o a predictable level of traffic is needed to maintain safety in the neighborhood Prohibit Hillbrook from parking /dropping off/picking up on neighboring streets, including but not limited to: Marchmont Drive; Hilow Road; Topping Way; Cardinal Way; Robin Way; Kennedy Road, Englewood Avenue and Shannon Road o if this provision is not included in the final CUP the traffic counts at the gate become meaningless; the Town may not be able to enforce this but it surely should be a part of the conditions - Shuttle bus stops shall not be put in place by Hillbrook until they are fully vetted by Town Staff, the LGMS Police Department and affected neighbors; o bus stops should be not allowed on the street unless it is at a designated VTA bus stop; • several Bay Area companies provide a bussing service in Los Gatos for their employees; these busses pick up employees at established VTA bus stops in Town (on Los Gatos Blvd at the Moore Buick dealership and on Knowles at El Camino Hospital, for example); • Hillbrook continues to stop its 60 foot long bus on the street, in a no parking zone at Blossom Hill Park/Shannon Road (which is a designated SRTS drop point for Blossom Hill and Fisher Schools), Hillbrook continues to refuse to move this bus stop 1 block away into the parking lot at the Presbyterian Church of Los Gatos ( Google had been stopping their employee bus on the street in the same area but when local parents and neighbors complained about the unsafe conditions it created, Google immediately moved the bus off the street and into the church parking lot) The neighborhood affected by Hillbrook is within a quarter to half mile of three local schools, Fisher Middle School and Van Meter and Blossom Hill Elementary Schools. Prior to 2011, few children in the neighborhood walked, biked or scootered to school, or if they did it was with vigilant parents watching out for their safety. Then Hillbrook put forth a request to amend their CUP, Hillbrook traffic decreased, and walking, biking and scooting to school became safe and enjoyable. It would be a shame for parents in this neighborhood to revert back to the days of driving to neighborhood schools because of unmitigated Hillbrook traffic making streets unsafe. The Town prides itself on its robust SRTS program. Do not jeopardize this successful program at these local schools by allowing an increase in unmitigated Hillbrook traffic to flow through our neighborhoods. Thank you for your time and attention, Gretchen Moore Jennifer Savage From: Kevin Scott <kevin.scott@gmail.com> Sent: Wednesday, January 07, 2015 2:31 PM To: Council Cc: Shannon Hunt -Scott Subject: Hillbrook CUP hearing Follow Up Flag: Follow up Flag Status: Completed Dear Mayor Jensen and Council Members: My wife Shannon and I are new residents of Los Gatos. We recently relocated here because we strongly believe that Los Gatos is the best place for us to educate and raise our children. My daughter, aged six, is currently a Kindergarten student at Hillbrook. My son, aged four, attends pre - school at Mulberry, and will be attending Junior Kindergarten at Hillbrook in the Fall. I attended the Planning Commission meetings where Hillbrook's application to modify our existing conditional use permit was heard, and had the opportunity to listen to remarks from Hillbrook's neighbors at the hearings. I've also read the neighbor's appeal of the Planning Commission hearing's decision. Given that I'm a Hillbrook parent, it should come as no surprise to you that I'm writing in support of Hillbrook's appeal of the Planning Commission's decision. I believe that the plan that Hillbrook presented to the Planning Commission, and that was supported and recommended by Town Staff, represented a very reasonable way to extend Hillbrook's enrollment by a modest 99 students at no incremental cost to Hillbrook's neighbors in terms of additional traffic or environmental impacts. The restrictions that the Planning Commission imposed on the modification of Hillbrook's CUP are unworkable for Hillbrook, and unfortunately do not seem to have satisfied Hillbrook's neighbors either. In particular, given that Hillbrook is already at an 880 trip per day average - -a reduction in traffic over historical maxima which we were able to achieve through busing, carpooling, and undertaking a very significant traffic impact awareness campaign across all of our families -- imposing an 880 trip per day maximum would impair Hillbrook's ability to serve it's current students, much less an additional 99. I can say without hesitation and in all sincerity that Hillbrook has been very sensitive to the concerns of the Marchmont neighbors, and that the whole school, from the administration to the families, have spent a huge amount of time and energy trying to respect and address the desire of the neighbors to have safe, uncongested roads and a quiet, peaceful neighborhood. I believe that we have achieved that to a large extent, and I can tell you from personal experience that Marchmont is far quieter, less congested, and transited by many more conscientious and careful drivers, even at peak hours, than a great many residential neighborhoods in our growing community. You have a hard task before you. It is relatively obvious that members of the Marchmont community who filed their appeal to the Planning Commission decision would rather that Hillbrook didn't exist. In their appeal and their comments during the Planning Commission hearings it is equally clear that many of our neighbors see Hillbrook and the Hillbrook Community as a duplicitous, almost villainous presence. We are not. We want the same things that our neighbors want: to give our children a good education; to live in a quiet, peaceful community; and for Los Gatos to continue to be a great place for families to live. In my humble opinion, Hillbrook is a tremendous asset to Los Gatos, and we should collectively be trying to support it rather than crippling it. Please help us bring this to a close and support Hillbrook's balanced plan to expand its positive impact on Los Gatos without incremental impact to its neighbors. Please help us avoid further escalation. We very much need your help. -Kevin and Shannon Scott Jennifer Savaae From: John Shepardson <shepardsonlaw @me.com> Sent: Wednesday, January 07, 2015 2:31 PM To: Marcia Jensen; BSpector; Steven Leonardis; marico sayoc; Rob Rennie; Council Subject: Re: LG- Hillbrook CUP (Errata, Clarification & Amplification) Attachments: RJW Letter of Code Violations 5- 15- 14.pdf Follow Up Flag: Follow up Flag Status: Completed Dear Madam Mayor Jensen, Vice Mayor Spector and Council Members Leonardis, Sayoc and Rennie: 1. On page two in the last paragraph of my previously submitted Memorandum it-should read "Ten" and not "Twelve ". 2. The Hillbrook tuition is not $26,000. I've been informed it is actually $28,600. 3. Hillbrook's website indicates 2/3 of its students are from outside Los Gatos. Apparently the School now claims 46% of the students come from the Los Gatos area, which apparently includes Monte Sereno and Saratoga. How many are from the Town itself is unclear. 4. My suggested preferred alternative of the two previously offered is no additional students allowed. The attachment is supporting documentation for Hillbrook's exceeding the student maximum. I wanted to dig up, and actually review myself, the School's submittals to the State. it is undisputed the School violated the Town's CUP maximum of 315 students. Respectfully submitted, John Shepardson, Esq. 59 N. Santa Cruz Ave., #Q Los Gatos, CA 95030 (408) 395 -3701 This Page Intentionally Left Blank Reuel J. WafkOV 269 Marchmont Dr. Tel: 408.460.9004 Los Gatos, CA 95032 Fax: 408.358.4494 Email: RWarkov@gmail.com May 15, 2014 Mr. Greg Larson, City Manager Robert Schultz, Town Attorney Steve Leonardis, Mayor Town of Los Gatos 110 Main Street Los Gatos, CA 95032 Re: Hillbrook School Conditional Use Permit Violations- Over Enrollment Gentlemen, 1 submit this letter as a Code Violation Complaint concerning the Hillbrook School's violation of its current CUP Condition # 4, which states, "ENROLLMENT. The enrollment shall be limited to 315 students." Neighbors have long suspected that Hillbrook was in violation of its Enrollment Cap, but had no way to police that. Neighbors recently discovered that California law (California Education Code Section 33190) require s private schools offering or conducting a full -time elementary or secondary level day school for students between the ages of 6 and 18 to file a "Private School Affidavit" with the California Department of Education. A Private School Directory website lists private schools that filed the animal Private School Affidavit at: htto: / /www.cde.ca. ova /ds/si /s/ Above the electronic signature on the Private School Affidavit is the following statement, "By submitting this form and the electronic signature attached hereto, I declare under the penalty of perjury and the laws of the State of California that I am the owner or other head of the school, and the inforntation contained herein is true, accurate, and complete." For each school year since at least 2001 -02, Hillbrook School reported its enrollment numbers for grades K to 8 to the State along with the total number of students enrolled in those grades. Junior Kindergarten (JK) enrollment is not reported in the Private School Affidavit, but there is a column in the Affidavit for "Ungraded" that appears, in some years, to contain Hillbrook's JK counts. Mr. Greg Larson May 12, 2014 Page 2 Exhibit 1 is a table of the number students enrolled per year in Hillbrook's grades K though 8, as reported by Hillbrook in its Private School Affidavits filed with the State of California for school years 2001 -02 through 2013 -14. The Affidavits Hillbrook submitted to the State from 2001 through 2013 are attached as Exhibits 2 - 14. It appears that Hillbrook reported the number of its JK students for the years 2008 -09 and 2013 -14 in the "Total Ungraded" column of the Affidavit. Hillbrook's JK students are otherwise not included in the totals. According to Hillbrook's website describing the JK class, "Class size is limited to no more than ten or I I students." However, in Hillbrook's 2013 Private School Affidavit, Hillbrook reported that were 12 in the "Ungraded" column. In Hillbrook's report to the Town dated January 10, 2014, there were 13 students in the JK class. In its 2008 Affidavit, Hillbrook listed 13 in the "Ungraded" column. As reflected in Exhibit 1, Hillbrook exceeded its CUP Enrollment Cap for the 2006 -2007 and 2007 -2008 school years, even without its JK class included. The 2008 -2009 count of 325 also exceeded the 315 limit, but it contained what looks to be the JK count for that year in the Total Ungraded column. If one presumes a JK count of 12 for each year Hillbrook did not include any students in the "Ungraded" column, Hillbrook exceeded its 315 Enrollment Cap for the 2012 -2013 school Year and every other ear since 2001 except 2002 -2003. Over ten years, Hillbrook enrolled 125 students more than its CUP maximum. At tuition of more than $20,000 per child per year, Hillbrook garnered more than 2.5 million dollars due to its violations. All of this assumes that the numbers in Hillbrook's Private School Affidavits are reliable. Unfortunately, there is evidence that even those numbers are unreliable and likely understate Hillbrook's actual enrollment numbers, even though Hillbrook submitted its Affidavits "under the penalty of perjury." For example, in its 2010 -2011 Affidavit, Hillbrook stated that there were 20 students in its 80' grade class. However, in Mark Silver's letter to neighbors in the Spring of 2011, he included a photograph of the 8th grade graduates reflecting that there were actually 31 students in Hillbrook's 8s' grade class in 2010 -2011. Exhibit 15. Given that there is clear evidence that Hillbrook has routinely violated its CUP mandated Enrollment Cap, the Town should immediately begin an enforcement action and require Mr. Greg Larson May 12, 2014 Page 3 that Hillbrook provide the Town with its actual enrollment records to document Hillbrook's true enrollment numbers from 2001 - the present.' Hillbrook has demonstrated that it cannot be relied on to comply with its CUP mandated Enrollment Cap. The Town must take action to enforce Milbrook's CUP, as it would any other ordinance of the Town. The routine nature of these violations indicates that they were knowing and wilful. Once the full extent of Hillbrook's over enrollment violations is known, given Hillbrook's blatant and repetitive violations of its Enrollment Cap, the Town should impose a substantial fine on Hillbrook to penalize Hillbrook for its past violations and to discouragc future over enrollment violations. Given that Hillbrook has garnered at least 2.5 million dollars of ill- gotten gain from these violations, the Town should impose a fine on Hillbrook of a like amount' In light of Hillbrook's blatant refusal to abide by its CUP mandated Enrollment Cap, the Town should also deny outright Hillbrook's request for additional enrollment in its current CUP application. In addition, in its new CUP, the Town should require that Mllbrook supply the Town with its list of enrollees, by grade each year before the start of the academic year, and include substantial penalties for non - compliance. While I have heard that the Town is short on resources to enforce CUP's, the fines that should be levied in this matter would more than cover the expense of enforcement. Please contact me at your earliest convenience to advise me of the Town's plan to remedy these violations. Sincerely, Reuel I Warkov Cc: LG CATS Exhibits 1 -15 I According to Town Planner Jessica Savage, the Town has not required Hillbrook to submit documentation or proof to the Town of its enrollment figures since August 30, 2001. Neighbors requested that Ms. Savage require Hillbrook to provide its enrollment figures from August 30, 2001 to the present, but the Planner declined to require Hillbrook to do so. As a result of neighbors inquiries, the Town did request that Hillbrook supply the Town figures regarding its current enrollment, which Hillbrook provided to the Town on January 10, 2014. 2 The City of Palo Alto recently fined the Castilleja School 5236,000 for similar violations. Exhibit 1 M !1 O N O O N w L W L d O O O s O V WI 1 rl +r L s W 9 L 9 Y L F :ii M M M eNn eNn NMj M M M eMn fNn M M W _ C C Y Y Y Y Y Y o Y Y Y Y O co GD O M N N H M M m M M N M N ern M M 0o Q o 0o vi eo h M M M M M M M M M M M M M O M M M tQn M M M M M C M M M M M M M M M M M M M M M M M N M M M M M M M M M M M M M Y M M M M M Q Q M M ? Q ry ry d v m c N N N N N N N N N N O O N L - N M Q V5 m r oD r C > > N � G v < u u < c o " G u �v Y p T tLdj = m L A N � L � � U d � N N � U W C � � � U v $ � o = E o U � OG O: L N CO O L m 3 � u p C 9 u N C 0 E O O � d M O N a, C V y 'O � d F O O YF• C_ �3 'O 6f1 .4• � .J N w T C V 5 0 c c E�mmC' rA v uu d c$w °' c •o 0 v c Y Y ° S U m � 8 gg H �� xg e S C W a a LL `v 'I <I 4 0 r. P d o P � G ry N I � � v Q V f i fi Y q , r J S ff aa x} �s o w s LL C W a a LL `v 'I <I 4 0 r. P d o P � G ry N I � � v Q V f i fi S ff aa x} ♦ W P� o ik ppe F} Ci U p: tt 6 jy 1 €kl C W a a LL `v 'I <I 4 0 r. P d o P � G ry N I � � v Q V f i fi x U f O 0 0 0 0 0 E 9E w C_ g 11 O r a m= m m ElO m€ IOU$& °�wc If A J-1 •i g ' C ¢ pgaie _ p EAR i• � INS1a; e$ ba ov C 0 a a a Y N N e e r �-4 i1 N ry 4 hII X. C C Exhibit 3 r % D•p•r1m•al el �� EDUCATION 111 Home.. `` • Spec�alizeo Programs » Lr ■ Private Schools » • Requirements » ■ • Private School Affidavit » ■ Affidavit Confirmation Form Private School Affidavit Form 2002 -03 Form Submitted: 2/20/2003 2:25:00 PM Confirmation: 12539 The Private School Affidavit is for persons, firms, associations, partnerships, or corporations offering or conducting: • Full -time day school at the elementary or high school level I For students between the ages of 6 and 18 years $choof Is this a new school? Yes County Santa Clara Name of School Hillbrook School COS Code 43695266979322 Telephone Number (408) 356 -6116 Street Address 300 Marchmonl Dr. City Los Gatos Zip 95032 Mailing Address (d different) Mailing City (if different) Mailing Zip Former Name of School (if any) Site Administrator Title of Administrator Type of School School Accommodations Grades Offered High School Diploma Offered Public school district in which school is located Our district has changed No Youngest: 4, Oldest: 0 Ober 1 -15, Kindergarten (31 ), Grade 1 ( 37 ), Grade 2 ( 32 ), Grade 3 ( 37 ), Grade 4 ( 37 ), Grade 5 ( 37 ), Grade 6 ( 34 ), Grade 7 ( 35 ), Grade 8 (22), Grade 9 (0 ), Grade 10 (0), Grade 11 (0), Grade 12 ( 0 ), Ungraded Elementary (0 ), Ungraded Secondary (0 ), Total Enrollment ( 302 ) Ms. Sarah Bayne Head of School Coeducational Day Only Lowest: K, Highest:8 No Los Gatos Union Elementary Range of students' ages (Do not include preschool.) Enrollment on a single date Oct 2002 (Do not include preschool enrollment. Fill in "0" for none.) Number of Twelfth Grade Graduates in 0 2001 -2002 School Year Number of School Staff (Count each staff Full -time Teachers ( 33 ), Part-time Teachers (4 ), only once. Do Not include preschool staff.) Administrators ( 6 ), Other Staff ( 4 ) NDSL Cancellation - Full -time teachers in No private nonprofit schools having concentrations of students from low - income families may have National Direct Student Loans (NDSL) canceled. (Title 20, United States Code, § 1087ee; Title 34, Code of Federal Regulations, § 674.53.) If you believe your school can qualify in either or both categories, select "Yes'; otherwise, select "No." School has been granted Classification of School This school offers programs for children with disabilities Tax - exempt, nonprofit status under Section 501(c)(3) of the 1954 U.S. Internal Revenue Code - Yes Tax - exempt, nonprofit status under Section 23701d of the California Revenue and Tax Code - No Property tax exemption under Section 214 of the California Revenue and Tax Code - No No tax exemption - No Secular Yes City Los Gatos Zip 95032 The attendance records required by Education Code Section 48222 and the records of courses of study, names, addresses, and educational qualifications of the faculty, as required by subdivisions (f)(2) and (3) of Education Code Section 33190, are maintained by the person and at the place listed here and are true and accurate. Name of Individual who is Custodian of Ms. Ann Morrissey Records Address (Location of Records) 300 Marchmont Dr. City Los Gatos Zip- 95032 When school ceases operation, every effort should be made to give a copy of pupil's permanent records to his or her parents. If records cannot be given to the parents, it is recommended that the school's custodian of records retain the records permanently so that former pupils may obtain copies when needed for future education, employment or other purposes. Private school authorities are responsible for initiating contact with the appropriate local authorities (city and/or county) regarding compliance with ordinances governing health, safety, and fire standards, business licensing, and zoning requirements applicable to private schools. I hereby certify under penalty of perjury that: a. Each applicant for employment by this private school in a position requiring contact with minor pupils, who does not possess a valid California state teaching credential, or who is not currently licensed by another state agency that requires a criminal record summary, has obtained from the Department of Justice a criminal record summary which has been forwarded to the administrator(s) of this private school; b. No person has been employed in such a position prior to the receipt of the report from the Department of Justice; c. No person has been employed in such a position who has been convicted of a violent or serious felony as defined in subdivision (g), except as provided in subdivision (b), (i) or (j), of Education Code section 44237; or who would be prohibited from employment by a public school district pursuant to any provision of the Education Code because of his or her conviction for any crime; d. That this private school is not owned or operated by a person who would be prohibited from employment by a private school pursuant to Education Code section 44237(e)(1) and; e. To the best of my knowledge and belief, the information contained in this Private School Affidavit is Date Submitted: 2120/2003 2:25:00 PM, Confirmation: 12539 c Name Ms. Sarah Bayne Position Head of School Street Address 300 Marchmont Dr. City Los Gatos Zip- 95032 Name Ms. Beth Hobbs Position Board President Street Address 300 Marchmont Dr. City Los Gatos Zip 95032 The attendance records required by Education Code Section 48222 and the records of courses of study, names, addresses, and educational qualifications of the faculty, as required by subdivisions (f)(2) and (3) of Education Code Section 33190, are maintained by the person and at the place listed here and are true and accurate. Name of Individual who is Custodian of Ms. Ann Morrissey Records Address (Location of Records) 300 Marchmont Dr. City Los Gatos Zip- 95032 When school ceases operation, every effort should be made to give a copy of pupil's permanent records to his or her parents. If records cannot be given to the parents, it is recommended that the school's custodian of records retain the records permanently so that former pupils may obtain copies when needed for future education, employment or other purposes. Private school authorities are responsible for initiating contact with the appropriate local authorities (city and/or county) regarding compliance with ordinances governing health, safety, and fire standards, business licensing, and zoning requirements applicable to private schools. I hereby certify under penalty of perjury that: a. Each applicant for employment by this private school in a position requiring contact with minor pupils, who does not possess a valid California state teaching credential, or who is not currently licensed by another state agency that requires a criminal record summary, has obtained from the Department of Justice a criminal record summary which has been forwarded to the administrator(s) of this private school; b. No person has been employed in such a position prior to the receipt of the report from the Department of Justice; c. No person has been employed in such a position who has been convicted of a violent or serious felony as defined in subdivision (g), except as provided in subdivision (b), (i) or (j), of Education Code section 44237; or who would be prohibited from employment by a public school district pursuant to any provision of the Education Code because of his or her conviction for any crime; d. That this private school is not owned or operated by a person who would be prohibited from employment by a private school pursuant to Education Code section 44237(e)(1) and; e. To the best of my knowledge and belief, the information contained in this Private School Affidavit is true, accurate, and complete. Signature of Owner or Chief Administrative Officer Date Name of Person Preparing Form Title Telephone Number Filing does not grantstate approval, recognition, or endorsement Filing of this affidavit shall not be interpreted to mean, and it shall be unlawful for any school to expressly or impliediy represent by any means whatsoever, that the State of California, the Superintendent of Public Instruction, the State Board of Education, the State Department of Education, or any division or bureau of the Department, or any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or course unless this is an actual fad (see Education Code Section 33190). Filing an affidavit does not mean that any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or course. Print two copies of these certification pages. Please submit all the confirmation pages (usually three or four pages), not just the signature page. Schools will have met their obligation to file a PSA only when the data has been submitted online and the signed confirmation pages are returned to the Department. Retain one copy for your records and sign and mail the second to: California Department of Education Elementary Education Office 1430 N Street Sacramento, CA 95814 Attention: Private School Affidavit If you need to change this certification page, you may do so directly on the printed copy before mailing it. You may also go to Private School Affidavit Feedback and submit the change electronically. Form Submitted: 12/20/2003 2:25:00 PM Confirmation: 12539 CDE entered the affidavit from paper copy. CDE received a signed affidavit on 2/20/2003 2:25:00 PM. Calltoima Deparrmcn, 'r �u:.,_1. 1430 N Street Sacramento. LA 95814 Web Policy Questions: Priwte Schools Office Exhibit 4 D•po r,mo>„ of ,rpaLC EDUCATION' Home Spec r Spec ali[etl Programs» • Private Schools » ?' • Requirements» W_ • • Private School Affidavit » ■ Affidavit Confirmation Form, Private School Affidavit Form 2003 -04 Form Submitted: 1115/2003 1:44:33 PM Confirmation: 11536 The Private School Affidavit is for persons, firms, associations, partnerships, or corporations offering or conducting: • Full -time day school at the elementary or high school level For students between the ages of 6 and 18 years Is this a new school? No Title of Administrator - County Santa Clara Coeducational Name of School Hillbrook Grades Offered CDS Code 43695266979322 No Telephone Number (408) 356 -6116 located Street Address 300 Marchmont Dr. No City Los Gatos Zip 95032 Mailing Address (if different) Youngest: 5, Oldest: 13 (Do not include preschool.) Mailing City (if different) Enrollment on a single date October 1.15, Kindergarten (33 ), Grade 1 ( 31 }, Grade 2 ( 34 ), Grade 3 ( 32 Mailing ), Grade 4 ( 34 ), Grade 5 ( 39 ), Grade 6 ( 40 ), Grade 7 ( 34 ), enrollment. Fill in "0" for none.) Zip Former Name of School (if any) Site Administrator Mrs. Sarah Bayne Title of Administrator - Head of School Type of School Coeducational School Accommodations Day Only Grades Offered Lowest: K, Highest: 8 High School Diploma Offered No Public school district in which school is Los Gatos Union Elementary located Our district has changed- No Range of students' ages Youngest: 5, Oldest: 13 (Do not include preschool.) Enrollment on a single date October 1.15, Kindergarten (33 ), Grade 1 ( 31 }, Grade 2 ( 34 ), Grade 3 ( 32 2003 (Do not include preschool ), Grade 4 ( 34 ), Grade 5 ( 39 ), Grade 6 ( 40 ), Grade 7 ( 34 ), enrollment. Fill in "0" for none.) Grade 8 ( 35 ), Grade 9 ( 0 ), Grade 10 ( 0 ), Grade 11 ( 0 ), Grade 12 ( 0 ), Ungraded Elementary (0 ), Ungraded Secondary (0 ), Total Enrollment ( 312 ) Number of Twelfth Grade Graduates in 0 2002 -2003 School Year Number of School Staff (Count each staff Full -time Teachers ( 34 ), Part-time Teachers ( 3 ), only once. Do Not indude preschool staff.) Administrators ( 5), Other Staff (8 ) NDSL Cancellation - Full -time teachers in No private nonprofit schools having concentrations of students from low - income families may have National Direct Student Loans (NDSL) canceled. (Title 20, United States Code, § 1087ee; Title 34, Code of Federal Regulations, § 674.53.) If you believe your school can qualify in either or both categories, select "Yes "; otherwise, select "No" School has been granted Classification of School Tax - exempt, nonprofit status under Section 501(c)(3) of the 1954 U.S. Internal Revenue Code - Yes Tax - exempt, nonprofit status under Section 23701d of the California Revenue and Tax Code - No Property tax exemption under Section 214 of the California Revenue and Tax Code - No No tax exemption - No Secular This school offers programs for children No with disabilities Date Submitted: 11/5/2003 1:44:33 PM, Confirmation: 11536 Name Ms. Kim Worsencroft Position Board Chair Street Address' 300 Marchmont Dr. City Los Gatos Zip" 95032 Name Position Street Address rcillif� Zip t•ZNl ilt st =:. �i�F -z� war - _ -n:. - :,..�, v..:. - ....�,.e,,.:�o: ue :.:,,,;a-s�._"_ The attendance records required by Education Code Section 48222 and the records of courses of study, names, addresses, and educational qualifications of the faculty, as required by subdivisions (f)(2) and (3) of Education Code Section 33190, are maintained by the person and at the place listed here and are true and accurate. Name of Individual who is Custodian of Ms. Ann Morrissey Records Address (Location of Records) 300 Marchmonl Dr. City Los Gatos Zip" 95032 When school ceases operation, every effort should be made to give a copy of pupil's permanent records to his or her parents. If records cannot be given to the parents, it is recommended that the school's custodian of records retain the records permanently so that former pupils may obtain copies when needed for future education, employment or other purposes. Private school authorities are responsible for initiating contact with the appropriate local authorities (city and/or county) regarding compliance with ordinances governing health, safety, and fire standards, business licensing, and zoning requirements applicable to private schools. I hereby certify under penalty of perjury that: a. Each applicant for employment by this private school in a position requiring contact with minor pupils, who does not possess a valid California state teaching credential, or who is not currently licensed by another state agency that requires a criminal record summary, has obtained from the Department of Justice a criminal record summary which has been forwarded to the administrator(s) of this private school; b. No person has been employed in such a position prior to the receipt of the report from the Department of Justice; c. No person has been employed in such a position who has been convicted of a violent or serious felony as defined in subdivision (g), except as provided in subdivision (b), (i) or Q), of Education Code section 44237; or who would be prohibited from employment by a public school district pursuant to any provision of the Education Code because of his or her conviction for any crime; d. That this private school is not owned or operated by a person who would be prohibited from employment by a private school pursuant to Education Code section 44237(e)(1) and; e. To the best of my knowledge and belief, the information contained in this Private School Affidavit is true, accurate, and complete. ISignature of Owner or Chief Administrative Officer !Name of Person Preparing Form !Tkie Date Telephone Number - -- -- Filing does not grant state approval, recognition, or endorsement Filing of this affidavit shall not be interpreted to mean, and it shall be unlawful for any school to expressly or impliedly represent by any means whatsoever, that the State of California, the Superintendent of Public Instruction, the State Board of Education. the State Department of Education, or any division or bureau of the Department, or any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or course unless this is an actual fact (see Education Code Section 33190). Filing an affidavit does not mean that any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or course. Print two copies of these certification pages. Please submit all the confirmation pages (usually three or four pages), not just the signature page. Schools will have met their obligation to file a PSA only when the data has been submitted online and the signed confirmation pages are returned to the Department. Retain one copy for your records and sign and mail the second to: California Department of Education Elementary Education Office 1430 N Street Sacramento, CA 95814 Attention: Private School Affidavit If you need to change this certification page, you may do so directly on the printed copy before mailing d. You may also go to Private School Affidavit Feedback and submit the change electronically. Forth Submitted: 11/5/2003 1:44:33 PM Confirmation: 11536 CDE received a signed affidavit on . California Oepartnr. -j„ 1430 N Street Sacramento. CA 95814 Web Policy uestions _Private Schools Once Exhibit 5 - Dope r>monr of EDUCATION: 0 e Requirements , n Private School Affidavit e Affidavit Confirmation Form L.,nyo IpXt 1,z o: Home » Specialized Programs >, Private Schools >, _'. Private School Affidavit Form 2004 -05 Form Submitted: 9/23/20044:22:35 PM Confirmation: 1533 The Private School Affidavit is for persons, firms, associations, partnerships, or corporations offering or conducting: Full -time day school at the elementary or high school level For students between the ages of 6 and 18 years y x ;cos: x•, 6 a �--; Is this a new school? No County Santa Clara Name of School Hillbrook CDS Code 43695266979322 Telephone Number (408) 356 -6116 Street Address 300 Marchmont Drive City Los Gatos Zip 95032 Mailing Address (if different) Mailing City (if different) Mailing Zip (if different) Former Name of School (if any) Site Administrator Mrs. Sarah Bayne Title of Administrator' Head of School Type of School Coeducational School Accommodations Day Only Grades Offered Lowest: K, Highest: 8 High School Diploma Offered No Public school district in which school is Los Gatos Union Elementary located Our district has changed. No Range of students' ages Youngest: 5, Oldest: 13 (Do not include preschool.) Enrollment on a single date October 1 -15, Kindergarten (34 ), Grade 1 ( 33 ), Grade 2 ( 35 ), Grade 3 ( 34 2004 (Do not include preschool ), Grade 4 ( 34 ), Grade 5 ( 36 ), Grade 6 ( 38 ), Grade 7 ( 36 ), enrollment. Fill in "0" for none.) Grade 8 (34), Grade 9 (0 ), Grade 10 (0 ), Grade 11 (0). Grade 12 ( 0 ), Ungraded Elementary (0 ), Ungraded Secondary (0 ), Total Enrollment ( 314 ) Number of Twelfth Grade Graduates in 0 2003 -2004 School Year Number of School Staff (Count each staff Full -time Teachers ( 35 ), Part-time Teachers ( 2 ), only once. Do not include preschool staff.) Administrators (6 ), Other Staff ( 8 ) NDSL Cancellation - Full -time teachers in private nonprofit schools having concentrations of students from low - income families may have National Direct Student Loans (NDSL) canceled. (Title 20, United States Code, section 1087ee; Title 34, Code of Federal Regulations, section 674.53.) If you believe your school can qualify in either or both categories, select "Yes;" otherwise, select "No." School has been granted Classification of School This school offers programs for children with disabilities. M2. Tax - exempt, nonprofit status under Section 501(c)(3) of the 1954 U.S. Internal Revenue Code - Yes Tax - exempt, nonprofit status under Section 23701d of the California Revenue and Taxation Code - No Property tax exemption under Section 214 of the California Revenue and Taxation Code - No No tax exemption - No Secular No Date Submitted: 9/23/2004 4:22:35 PM, Confirmation: 1533 Name Mr. Dick Warmington Position Chair Street Address 300 Marchmont Drive City Los Gatos Zip 95032 Name Position Street Address City _ Zip C t )..: d..F.� yi.,.u✓w .._..�....r. .:. i'�,- i .c. The attendance records required by Education Code Section 48222 and the records of courses of study, names, addresses, and educational qualifications of the faculty, as required by subdivisions (f)(2) and (3) of Education Code Section 33190, are maintained by the person and at the place listed here and are true and accurate. Name of Individual who is Custodian of Mrs. Ann Morrissey Records Address (Location of Records) 300 Marchmont Drive City Los Gatos Zip 95032 When school ceases operation, every effort should be made to give a copy of pupil's permanent records to his or her parents or guardians. If records cannot be given to the parents or guardians, it is recommended that the school's custodian of records retain the records permanently so that former pupils may obtain copies when needed for future education, employment or other purposes. Private school authorities are responsible for initiating contact with the appropriate local authorities (city and /or county) regarding compliance with ordinances governing health, safety, and fire standards, business licensing, and zoning requirements applicable to private schools. I hereby certify under penalty of perjury that to the best of my knowledge and belief: The information contained in this Private School Affidavit is true and accurate, and this school is in compliance with Education Code Section 44237 to the extent it applies. Signature of Owner or Chief Administrative Officer Date Name of Person Preparing Form Title Telephone Number Filing does not grant state approval, recognition, or endorsement Filing of this affidavit shall not be interpreted to mean, and it shall be unlawful for any school to expressly or impliedly represent by any means whatsoever, that the State of California, the Superintendent of Public Instruction, the State Board of Education, the State Department of Education, or any division or bureau of the Department, or any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or course unless this is an actual fact (see Education Code Section 33190). Filing an affidavit does not mean that any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or course. Print two copies of these certification pages. Please submit all the confirmation pages (usually three or four pages), not just the signature page. Schools will have met their obligation to file a Private School Affidavit only when the data have been submitted online and the signed confirmation pages are returned to the Department. Retain one copy for your records and sign and mail the second to: California Department of Education Elementary Education Office 1430 N Street Sacramento, CA 95814 Attention: Private School Affidavit If you need to change this certification page, you may do so directly on the printed copy before mailing it, or you may go to Private School Affidavit Feedback and submit the change electronically. Form Submitted: 9/23/2004 4:22:35 PM Confirmation: 1533 Process complete on 10/4/2004 4:26:00 PM. Proofed (reviewed for errors). - - - - -- -- -- - -- - - -- - - Questions: Private Schools Ofligi California Department n` Educate,: 1430 N Street Sacramento, CA 45814 Web Policy Exhibit 6 Private Schools Affidavit Confirmation (CA Dept of Education) t <s EDUCATION http:// www3. cde .ca.gov /psalviewfomi2005.asp ?id °26380 Search l Advanced 1 She Mal, I A Z Inder. Curriculum & Instruction Testing & Accountability Professional Development Finance & Grants Data & Statistics teaming Suppor. Specialked Programs Home a Specialized Programs a Private Schools a Requirements a Private School Aff dWit Form w Conf rrMiDn Form Private School Affidavit Confirmation Fall 2005 Thank you for submitting your Private School Affidavit online. This is your Private School Affidavit Certification. Please print this Doge, and maintain a hardeopy for a period of three years . Do NOT mall a copy to the California Department of Education. Forth Submitted: 11/18/200511:13:57 Confirmation: 26380 JAM Page GeneraEad: 5/1212014 11:17:36 A The Private School Affidavit is for persons. firms, associations, partnerships, or corporations offering or conducting full-dime day school at the elementary or high school level for students between the ages of six and eighteen years . Please note that this is a public document. School Information Is this anew schod? (If you have been operating only as a preschool, consider yourself a new school.) No If your school has six or more students, have you Bled an affidavit in the past? Yes County Santa Clara Pudic school district in which school is located Los Gatos Union Elementary Hilibrook._ - -- Name of School CDS Code 43695268979322 -- -- Street Address (P.O. Box is not acceptable) 13DO Marehmont Drive Los Gatos, CA 95032 Cay Designated School Email Address sbayne@hillbrook.org Telephone Number _— (408)356-6118 Mailing Address (if different) Mailing City - -- Site Administrator Ms. Sarah Boyne Title of Administrator Head of School Type of School Coeducational School Accommodations Day Only Grades Offered Lowest: K Highest. 8 High School Diploma Offered No Our District Has Changed No Enter old school name if name has changed since last affidavit Statistical Information Range of students' ages (Do not include preschool.) 5 Oldest: 14 1 00, 5/12/2014 11:17 AM Private Schools Affidavit Confirmation (CA Dept of Education) Enrollment on a single date October 1 -15, 2005' (Do not include preschool enrollment. Fill in "0" for none.) Number of Twelfth Grade Graduates in 2004 -2005 School Year Number of School Staff (Count each staff only once. Do Not include preschool staff. Fill in "0" for NDSL Cam llatkxi - Full -time teachers in private nonprofit schools having concentrations of students from low - income families may have National Direct Student Loans (NDSL) canceled. (Title 20. United States Code, section 1087ee: Title 34, Code of Federal Regulations, section 674.53.) If you believe your school can qualify in either or both categories, select "Yes:" otherwise, select "No." Tax Status http:// www3. cde .ca.g6v /psa/viewfolm2005.asp ?i d =263 80 Grade Number of Pupils Kindergarten 33 First Grade 35 Second Grade 34 Third Grade 35 Fourth Gentle 37 Fifth Grade 32 Sixth Grade 35 Seventh Grade 36 Eight Grade 34 Ninth Grade 0 Tenth Grade 0 Eleventh Grade 0 Twelfth Grade 0 Ungraded Elementary 0 Ungraded Secondary 0 Total Enrollment 311 Staff Number Full -time Teachers 37 Part-time Teachers 4 Administrators 8 Other Staff 6 "Other Staff" includes instruction aides, therapists, secretaries, etc. tax - exempt, nonprofit status under Section 501(c)(3) of the 1954 U.S. Internal Revenue Code - Yes fax - exempt, nonprofit status under Section 23701d of the California Revenue and Taxation Code - No 'roperty tax exemption under Section 214 of the California Revenue and Taxation Code - No 'Jo tax exemption - No slot Applicable - No School Classification Non - Religious Affiliation - Independent Director, if any, and Principal Officer iName Ms. Sarah Bayne Position _ _ - -� Head of School Street Address 16828 Kennedy Road City Los Gatos, CA 95032 CA 2of3 5/122014 11:17 AM Private Schools Affidavit Confirmation (CA Dept of Education) htt p:// www3. cde .ca.gov /psatviewforn2005.asp ?id =26380 E -mall Address School Records The attendance records required by Education Code Section 48222 and the records of courses of study. names, addresses, and educational qualifications of the faculty, as required by subdivisions (f)(2) and (3) of Education Code Section 33190, are maintained by the person and at the place listed here and are true and accurate. Name of Individual who is Custodian of Records Ms. Blanche Gonzalez -- Address (Location of Records) 300 Marchmont Drive City Los Gatos, CA 95032 — -- E-mail Address bgonzalez@hillbrook.org When a school ceases operation, every effort should be made to give a copy of the pupil's permanent records to his or her parents or guardians. If records cannot be given to the parents or guardians, it Is recommended that me school's custodian of records retain the records permanently so that former pupils may obtain copies when needed for future education, employment, or other purposes. Electronic Signature Private school authorities are responsible for initiating contact with the appropriate local authorities (city and/or county) regarding compliance with ordinances governing health, safety, and fire standards; business licensing; and zoning requirements applicable to private schools. Filing does not grant state approval, recognition, or endorsement Filing of this affidavit shall not be interpreted to mean, and it shall be unlawful for any school to expressly or impliedly represent by any means whatsoever, that the State of California, the Superintendent of Public Instruction, the State Board of Education, the Slate Department of Education, or any division or bureau of the Department, or any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or course unless this is an actual fact (see Education Code Section 33190). Filing an affidavit does not mean that any accrediting agency has made any evaluation, recognition, approval, or endoneemem of the school or course. Acknowledged - This school Is in compliance with California Educatlom Code 442O_7 to the extent it applies. By submitting this form and the electronic signature attached hereto, I declare under penalty of pedury and the laws of the State of California that I am the owner or other head of the school, and the information contained herein Is true, accurate, and complete. I will maintain a hard copy of this complete document, to be produced on demand, for a period of three years. Name of Person Preparing Forth Sarah Bayne Tdle Head of School Telephone Number (408)356 6116 Electronic Signature - Birth Month ""' Not displayed for securi ty purposes Electronic Signature - Birthday ""� Not displayed for security purposes Electronic Signature - Question What is your favorite color? �� Not displayed for security purposes Electronic Signature - Answer California Department of Education 1430 N Stleel Sacramento, CA 95al.i 3 of 3 Fonn Submitted: 11/18/2005 11:13:57 AM Confirmation: 26380 Page Generated: 51122014 11:17:36 AM Proofed (reviewed for errors). Web Policy _ 5/12/2014 11:17 AM Exhibit 7 Private Schools Affidavit Confirmation (CA Dept of Education) http://www3.cdc.ca.gov/pseviewfonn2OO6.asr. i Lsnyv (err 1v. h I\ /1 Search Adv.mwl I Ste M- l I a .• 4.der Home » Spec bed Programs » Private Schools r Repukements . Private School Affidavit w Affid"ll ConFrmatbn Form Private School Affidavit Confirmation Fall 2006 Thank you for submitting your Private School Affidavit online. This is your Private School Affidavit Certification. Please prig this page, and maintain a harcicopy for a period of three years. Do NOT mall a copy to the California Department of Education. Form Submitted: 10/312110:12:05 AM confirmation: 30021 Page Generated: 5/122014 11:17:21 AM Statutory Notices F7 1. All Private School Affidavits are public documents viewable by the public. F 2. The Private School Affidavit is for persons, firms, associations, partnerships. or corporations offering or conducting full -time day school at the elementary or high school level for students between the ages of six and eighteen years of age. (Note: Preschools should contact the Community Care Licensing Division (CCLO) of the California Department of Social Services. Contact CCLD at 916- 229 -4530 or htto: / /�cld ea gov /ChildCarg�1726_htm.) PF 3. The Affidavit Is not a license or authorization to operate a private school. F 4. Filing does not grant state approval, recognition, or endorsement. Filing of this Affidavit shall not be interpreted to mean. and it shall be unlawful for any school to expressly or impliedly represent by any means whatsoever, that the Stale of California, the Superintendent of Public Instruction, the State Board of Education, the State Department of Education, or any division or bureau of the Department, or arty accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or course unless this Is an actual fact (see Education Code Section 33190). School Information 5. E u ng�SgG( 48222: This is Yes — "... a private full- time... school... [that] ... offegs] instruction in the several branches of study required to be taught in Public schools of the state .... [that offers this] instruction. -In English [, and that keeps]... attendance [records]..." 6. Is this a new school? No 7. Have you submitted an application or No renewal for certification as a nonpublic. nonsectarian school (NPS) to the Special Education Division of the California Departmem of Education? 8. County in which school is located Santa Clara 9. Public school district in which school is Los Gatos Union Elementary located 43695266979322 10. COS Code 11. Name of School Hillbrook 12. Street Address (P.O. Box is not 390 Marchmont Drive acceptable) 13. City Los Gatos, CA 95032 - 14. Mailing Address (d different) 15. Mailing City - (496)358 -6116 -- - - -- -- 16. Telephone Number 17. Site Administrator Ms. Kathleen Maleski - - -- - - - - - -- -- - _ - - -- 18. Title of Administrator Director 19. Designated School E -mail Address kmaleski ®hiilbrook.org 1 of 4l 5/12/2014 1 1:17 AM Private Schools Affidavit Confirmation (CA Dept of Education) http://www3.cde.ca.gov/psa/viewfonn2OO6.asp?id=30021 120. Optional E -mail Address jparks @hillbmok.org 21. Type of School Coeducational 22. School Accommodations Day Only 23. Grades Offered Lowest: K Highest: 8 24. High School Diploma Offered No 25. Former name of school (If any) Children's Country School 26. Former public school district (if any) Classification of School 27. Classification of school rNOn•Religious Statistical Information Range of students' ages' IYoungest: 4 years. 9 months ingest may be no younger than 4 years Oldest: 15 9 months) Fsroliment on a single date October S. 2006' (NOTE: If you identified yourself as a certified nonpublic nonsectarian school (NPS) in number 6, please list only your privately funded students.) nber of Twelfth Grade Graduates in 5-2006 School Year Number of School Staff Grade Number of Pupils Kincergaden 49 First Grade 35 Second Grade 35 Third Grade 35 Fourth Grade 33 Fifth Grade 36 Sixth Grade 28 Seventh Grade 33 Eight Grade 36 Ninth Grade 0 Tenth Grade 0 Eleventh Grade 0 Twelfth Grade 0 Ungraded Elementary 0 Ungraded Secondary 0 Total Enrollment 320 staff Number Full -time Teachers 40 Pan -time Teachers 2 Administrators 6 Other Staff 6 'Other Staff' includes instructional aides, Directors & Principal Officers secretaries, etc. 31. Name Ms. Sarah Bayne Head of School 32. Position 33. Address 34. City 300 Marchmom Drive Los Gatos, CA 95138 35. E -mail Address sbayne @hillbmok.org 36. Name Ms. Judy Parks 37, Position Business Manager 38. Address 300 Marchmont Drive 39. City jLos Gatos, CA 95138 40. E -mail Address jparks @hillbrook.org 2 of 4 5/12/2014 11:17 AM Private Schools Affidavit Confirmation (CA Dept of Education) Tax Status of School * http://www3.cdo.ca.gov/psa/viewform2oo6.asp?id=30021 Tax - exempt, nonprofit status under Section 501(c)(3) of the 1954 U.S. Internal Revenue Code - Yes Tax - exempt, nonprofit status under Section 23701d of the California Revenue and Taxation Code - No Property tax exemption under Section 214 of the California Revenue and Taxation Code . No None of the above - No NDSL Cancellation • - Full -time teachers in private nonprofit schools having concentrations of students from low -income families may have ional Direct Student Loans (NDSL) canceled. (Tale 20. United States Code, section 1087ee; Title 34. Code of Faderst Regulations, section .53.) If you believe your school can qualify In either or both categories, select "Yes;" otherwise, select "No." School Records The attendance records required by Education Code Section 48222 and the records of courses of study, names, addresses, and educational qualifications of the faculty, as required by subdivisions (1)(2) and (3) of Education Code Section 33190, are maintained by the person and at the Place listed here and are true and accurate. 43. Name of Individual who is Custodian of Records Ms. Blanche Gonzalez 44. Address (Location of Records) 300 Marchmont Drive - 45. City Los Gatos. CA 95138 48.E -mail Address bgomalez@htllbrook.org Acknowledgements * (Check the boxes below to acknowledge your understanding of each statement.) r 47. Private school authorities are responsible for initiating contact with the appropriate local authorities (city and /or county) regarding compliance with ordinances governing health, safety and fire standards. business licensing, and zoning requirements applicable to private schools. R 48. When a school ceases operation, every effort should be made to give a copy of pupils' permanent records to parents or guardians. If records cannot be given to the parents or guardians, it is recommended that the school's custodian of records retain the records permanently so that former pupils may obtain copies when needed for future education, employment. or other purposes. P 49. Make a copy of this document for your records and retain for a period of three years. F 50. Filing an affidavit does not mean that any accrediting agency has made any evaluation, recognition. approval, or endorsement of the school or course F 51. This school is in compliance with California Education Code Section 44237 to the extent that It applies. Electronic Signature By submitting this form and the electronic signature attached hereto, I declare under penalty of perjury and the laws of the State of California that I am the owner or other head of the school, and the information contained herein is true, accurate, and complete. I will maintain a hard copy of this complete document, to be produced on demand, for a period of three years. Name of Person Preparing Form Title -- - -- - -- - -- Ms. Kathleen Malesid Director of Admisslons - - Telephone Number_ (408) 623 -5318 ext 305 Electronic Signature - Birth Month ••'•• Not displayed for security purposes Electronic Signature - Birthday •'••• Not displayed for security purposes Electronic Signature - Question What Is your favorite odor? Electronic Signature - Answer •••• Not displayed for security purposes Form SuDmltted: 10/3/2006 10:12:05 AM Confirmation: 30021 Page Generated: 511212014 11:17:21 AM Proofed (reviewed for errors). of 4 5/12/2014 11:17 AM Exhibit 8 Private Schools Affidavit Confirmation (CA Dept of Education) http:// www3. cde .ca.gov /psa/viewform2007.asp ?id =52490 h.,". 1,: , . Search F_- Advanr d I Site taau i A t ludee Home » SpedaUed Programs a Private Schoots » Requirements * Private School Affidavit n Aaidays Confmratbn Fom Private School Affidavit Confirmation Fall 2007 Thank you for submitting your Private School Affidavit online. This is your Private School Affidavit Certification. Please priol-thitspage, and maintain a hardcopy for a period of three years. Do NOT mall a copy to the California Department of Education. Form Submitted: 10/1512007 4:14:12 PM confirmation: 52490 Page Generated: 51122014 11:17:08 AM Statutory Notices * 0 1. All Private School Affidavits are public documents viewable by the public. P 2. The Private School Affidavit is for persons, firms, associations, partnerships. or corporations offering or conducting full -time day school at the elementary or high school level for students between the ages of six and eighteen years of age. (Note: Preschools should contact the Community Care Licensing Division (CCLD) of the California Department of Social Services. Contact CCLD at 916- 229 -4530 or htto://Wal Ca.aov /ChiltlCareL 1726.1htm.) P 3. The Affidavit is not a license or authorization to operate a private school. P 4. Filing does not grant state approval. recognition. or endorsement, Filing of this Affidevit shall not be interpreted to mean, and it shall be unlawful for any school to expressly or impliedly represent by any means whatsoever, that the State of California. the Superintendent of Public Instruction, the State Board of Education, the State Department of Education, or any division or bureau of the Department, or any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or course unless this is an actual fad (see Equgation Code Section 331$Q). School Information 5. Education C9de Section 462U: This is Yes -- - "- "... a private full - time... school... (that) ... offer[s) instruction in the several branches of study required to be taught in public schools of the state,...tthat offers this] instruction... in English [, and that keeps)... attendance [recorda]..." No . Is this a new school? 7. Have you submitted an application or No renewal for certification as a nonpublic, nonsectarian school (NPS) to the Special Education Division of the California Department of Education ?' 8. County in which school is located Santa Clara 9. Public school district in which school is located Los Gatos union Elementary 10. CDS Code 43695266979322 - - -- - - - -- _ - - -- 11. Name of School Hllibrook 12. Street Address (P.O. Box Is not 300 Marchmont Drive acceptable) 13. City Los Gatos, CA 95032 - - 14. Mailing Address (If different) 15. Mailing City 16. Telephone Number (406)3565116 17. Site Administrator Mrs. Kathie e n Maleski — -- 18. Title of Administrator Director 19. Designated School E -mail Address kmaleskighilbrook.org I of 5/12/2014 11:17 AM Private Schools Affidavit Confirmation (CA Dept of Education) E -mail Address 22. School Accommodations jDay Only 23. Grades Offered Lowest: K Highest: 8 24. High School Diploma Offered No 25. Former name of school (if any) L . Former public school district (if any) Classification of School 27. Classification of school INOn- Religious Statistical Information 28. Range of students' ages • Youngest: 4 years. 9 months (Youngest may be no younger than 4 years Oldest: 14 and 9 months) htip://www3.cde.ca.gov/psa/viewform2OO7.asp?id=52490 29. Enrollment on a single date October Grade Number of Pupils 1 "15'2007" Staff Number 38. Name Kindergarten 45 (NOTE: If you identified yourself as a First Grade 36 certified nonpublic nonsectarian school Second Grade 33 (NPS) in number 6, please list only your Other Staff 8 privately funded students.) Third Grade 36 Fourth Grade 37 Fifth Grade 33 Sixth Grade 37 Seventh Grade 29 Eight Grade 33 Ninth Grade 0 Tenth Grade 0 Eleventh Grade 0 Twelfth Grade 0 Ungraded Elementary 0 Ungraded Secondary 0 Total Enrollment 321 Number of Twelfth Grade Graduates in 2006-2007 School Year 0 300 Marchmom Drive Los Gatos. CA 95032 30. Number of School Staff Staff Number 38. Name Full -time Teachers 45 IBusiness Officer Part-time Teachers 5 39. City Administrators 6 1"Other Other Staff 8 Star includes instructional aides. therapists, secretaries, etc. Directors & Principal Officers 31. Name Ms. Sarah Bayne 32, POSItIOn Head 33. Address 300 Marchmom Drive Los Gatos. CA 95032 34. City 35. E -mail Address _ sbayne@hillbrook.org 38. Name Ms. Judy Parks 37. Position IBusiness Officer 38. Address 30D Marchmont Drive 39. City 11.0sGatria, CA 95032 40. E -mail Address iparks@hillbmok.org 2 of 5/12/2014 11:17 AM Private Schools Affidavit Confirmation (CA Dept of Education) Tax Status of School * ht tp:// www3. cde .ca- goy /psalyicwforTn2007.asp ?id =52490 Tax - exempt, nonprofit status under Section 501(c)(3) of the 195 de - 4 U.S. In Revenue Co Yes Tax- exempt, nonprofit status under Section 23701 it of the California Revenue and Taxation Code - No Property tax exemption under Section 214 of the California Revenue and Taxation Code - No None of the above - No 142. NDSL Cancellation • - Full -time teachers in private nonprofit schools having concentrations of students from low- income families may have National Direct Student Loans (NDSL) canceled. (Title 20. United States Code, section 1087ee; Title 34, Code of Federal Regulations, section 674,53.1 If you believe your school can quality in either or both categories, select 'Yes;" otherwise, select "No." School Records The attendance records required by Education Code Section 48222 and the records of courses of study, names, addresses, and educational qualifications of the faculty, as required by subdivisions (f)(2) and (3) of Education Code Section 33190, are maintained by the person and at the place listed here and are true and accurate. 43. Name of Individual who is Custodian of Records Ms, Blanche Gonzalez 44. Address (Location of Records) 300 Marehmont Drive 45. City Los Gatos, CA 95032 46. E-mail Address _ bgonzalez @Nllbrook.org Acknowledgements * (Check the boxes below to acknovdedge your understanding of each statement.) r 47. Private school authorities are responsible for initiating contact with the appropriate local authorities (city and /or county) regarding compliance with ordinances governing health. safety and fire standards. business licensing, and zoning requirements applicable to private schools. 17 48. When a school ceases operation. every effort should be made to give a copy of pupils' permanent records to parents or guardians. If records cannot be given to the parents or guardians, it is recommended that the school's custodian of records retain the records permanently so that former pupils may obtain copies when needed for future education, employment, or other purposes. r 49. Make a copy of this document for your records and retain for a period of three years. P 50. Filing an affidavit does not mean that any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or course. W 51. This school is in compliance Win California Education Code Section 44237 to the extent that It applies. Electronic Signature By submitting this form and the electronic signature attached hereto, I declare under penalty of perjury and the laws of the State of California that I am the owner or other head of the school, and the information contained herein is true, accurate, and complete. I will maintain a hard copy of this complete document, to be produced on demand, for a period of three years. Name of Person Preparing Form Kathleen Maleskl Director of Admissions Title Telephone Number (408) 356 -6116 ext 305 Electronic Signature - Birth Month '•"' Not displayed for security purposes Electronic Signature - Birthday '•^ Not displayed for security purposes Electronic Signature - Question What is your favorite color? Electronic Signature - Answer •'• Not displayed for secudty purposes Form Submitted: 10/15/2007 4:14:12 PM Confirmation: 52490 Page Generated: 511212014 11:17:08 AM Proofed (reviewed for errors). of 4 5/12/2014 11.17 AM Exhibit 9 Private Schools Affidavit Confirmation (CA Dept of Education) http://www3.cdc.ca.gov/psalviewform2OO8.asp?id=59293 i.. _ '.. Sca rchl Advancry Sire MaP 1 4,Z Ind,• home H Spedal'¢ed Programs » Private Schools . Requirements n Prorate School Affbav4 » Affidavit Confmratbn Form Private School Affidavit Confirmation Fall 2008 Thank you for submitting your Private School Affidavit online. This is your Private School Affidavit Certification. Please rp_7lr t thisy_alie, and maintain a hardcopy for a period of three years. Do NOT mail a copy to the California Department of Education. Form Submitted: 10/3!2008 8:40:38 AM Confirmation: 59293 Page Generated: 5112/2014 11:15:45 AM Statutory Notices * FW 1. All Private School Affidavits are public documents viewable by the public. 17 2. The Private School Affidavit is for persons, firms, associations, partnerships. or corporations offering or conducting full -time day school at the elementary or high school level for students between the ages of six and eighteen years of age. (Note: Preschools should contact the Community Care Licensing Division (CCLD) of the California Department of Social Services. Contact CCLD at 916- 2294530 or contact a reti onai once.) 17 3. The Affidavit is not a license or authorization to operate a private school. P 4. Filing does not grant state approval, recognition, or endorsement. Filing of this Affidavit shall not be interpreted to mean, and it shall be unlawful for any school to expressly or impliedly represent by any means whatsoever, that the State of California, the Superintendent of Public Instruction, the State Board of Education, the State Department of Education, or any division or bureau of the Department, or any accrediting agency has made any evaluation, recognition, approval. or endorsement of the school or course unless this is an actual fact (see Edup cii Code Secg�190). on School Information 5. € k'00000 Coda Se Glon 48,222: This is Yes -- - - - - -- '... a private full - time... school.,. [that] ... o0er[s] instruction in the several branches of study required to be taught in public schools of the state .... (that offers this] instruction —In Erglmin [, and that keeps)... attendance Irecords]..' 6. Is this a new school? 7. Have you submitted an application or No renewal for certification as a nonpublic. nonsectarian school (NPS) to the Special Education Division of the California Department of Education? 8. County in which school is located Santa Clara 9. Public school district in which school is Los Gatos Union Elementary located 70. CDS Code 43695266979322 —- 11. Name of School Hillbrook 12. Street Address (P.O. Box is not 0300 Mamhmom Drive acceptable) 13. City ILOS Gatos, CA 95032 14. Mailing Address (if different) 16. Mailing City -- 16. Telephone Number (408)356 -6116 17. Site Administrator Ms. Tesha Poe 18. Title of Administrator Director 19. Designated School Email Address tpoe@hilibrook.org I of 4 5/1212014 11:16 AM Private schools Affidavit Confirmation (CA Dept of Education) Optional E -mail Address Type of School Cceduceli School Accommodations Day Only Grades Offered High School Diploma Offered Lowest: K lNo Former name of school (if any) Fomter public school district (if any) Classification of School 27. Classi9cation of school 1NOn- Religious Statistical Information 8 hitp: / /www3.cde.ca.gov /psa/v iewform2008. asp? id =59293 28. Range of students' ages' ;Youngest: 4 years, 9 months 1300 Marchmont Drive 1ds Gatos, CA 95032 - —— - - -- (Youngest may be no younger than 4 years Oldest: 14 sbayne @hillbrook.org and 9 months) i 38. Position 29. Enrollment on a single date October Grade Number of Pupils 145, 2908 - Kindergarten 36 (NOTE: If you answered yes' in r17, report First Grade 33 ALL students enrolled in your NPS, both Second Grade 38 public school -placed and parentally Third Grade 33 enrolled.) Fourth Grade 37 Fifth Grade 37 Sbdh Grade 33 Seventh Grade 37 Eight Grade 28 Ninth Grade 0 Tenth Grade 0 Eleventh Grade 0 Twelfth Grade 0 . Ungraded Elementary 13 Ungraded Secondary 0 Total Enrollment 325 30. Number of Twelfth Grade Graduates in 0 2007 -2008 School Year 31. Number of School Staff Staff Number Full -time Teachers 39 Pan -time Teachers 7 Administrators 7 Other Staff 8 "Other Staff' includes Instructional aides, therapists, secretaries, etc. Directors & Principal Officers 32. Name 33.Position 34. Address ,Ms. Sarah Bayne iHead of SchoW 1300 Marchmont Drive 1ds Gatos, CA 95032 - —— - - -- 35. City 36. E-mail Address sbayne @hillbrook.org 37. Name Judy Parks 38. Position Business Manager 39. Address 1300 Marchmont Drive 40. City Los Gatos, CA 95032 '41. E -mail Address iparks @hillbrook.org 2 of 4 5/12/2014 11:16 AM Private Schools Affidavit Confirmation (CA Dept of Education) http;// www3. cde .ca.gov /psa/viewform2Oo8.asp ?id =59293 Tax Status of School 42. Tax - exempt, nonprofit status under Section 501(c)(3) of the 1954 U.S. Infernal Revenue Code - yes Tax - exempt, nonprofit status under Section 23701d of the California Revenue and Taxation Code. No Property tax exemption under Section 214 of the California Revenue and Taxation Code - No None of the above - No 43. NDSL Cancellation • - Full -time teachers in private nonprofit schools having concentrations of students from low- income families may have I National Direct Student Loans (NDSL) canceled. (Title 20, United States Code section 1087ee; Title 34, Code of Fedeml Regulations section I ]No 674.53.) If you believe your school can quality in either or both categories, select "Yes;" otherwise, select "No." School Records The attendance records required by Education Code Section 48222 and the records of courses of study, names, addresses, and educational qualifications of the faculty, as required by subdivisions (f)(2) and (3) Of Education Code Section 33190, are maintained by the person and at the place listed here and are true and accurate. 44. Name of Individual whip is Custodian Ms. Blanche Gonzalez of Records IDinector of Admissions 45. Address (Location of Records) 300 Marchmont Drive 46. City Los Gatos, CA 95032 47. E-mail Address bgonzalez@hilibrook.org Acknowledgements (Check the boxes below to acknowledge your understanding of each statement.) r 48. Private school authorities are responsible for initiating contact with the appropriate local authorities (city and /or county) regarding compliance with ordinances governing health, safety and fire standards, business licensing, and zoning requirements applicable to private schools. Fr 49. When a school ceases operator, every effort should be made to give a copy of pupils' permanent records to parents or guardians. If records cannot be given to the parents or guardians. It is recommended that the school's custodian of records retain the records permanently so that former pupils may obtain copies when needed for future evuuation, employment, or other purposes. P 50. Make a copy of this document for your records and retain for a period of three years. r 51. Filing an affidavit does not mean that any accrediting agency has made any evaluation, recognition, approval. or endorsement of the school or course. f✓ 52. This school is in compliance with California Education Code Section 44237 to the extent that it applies. Electronic Signature By submitting this form and the electronic signature attached hereto, l declare under penalty of perjury and the laws of the State of California that I am the owner or other head of the school, and the information contained herein is true, accurate, and complete. 1 will maintain a hard copy of this complete document, to be produced on demand, for a period of three years. [Name of Person Preparing Form I Tesha Poe Title IDinector of Admissions Telephone Number (408) 356-6116 ext 305 Electronic Signature -Birth Month ••••• Not displayed for security purposes Electronic Signature - Birthday I '••'• Not displayed for security purposes Electronic Signature - 0uestion What is your favorile color? Electronic Signature - Answer • — Not displayed for security purposes Form Submitted: 10(3@008 8:40:38 AM Comtrmagon: 59293 Page Generated: 5(12!2014 11:15:45 AM 3 of 5/122014 11:16 AM Exhibit 10 Private Schools Affidavit Confirmation (CA Dept of Education) http;//www3.cdc.ca.gov/psa/viewform2OO9.asp?id=86432 Seat ch Ad,mxed i Sit,- Map r A-Z Inden Horne " Specialized Programs w Private Schools a Requirements a Private School Affidavit » Affidavit Confirmation Form Private School Affidavit Confirmation 2009 -10 Thank you for submitting your Private School Affidavit online. This is your Private School Affidavit Certification. Please print this page, and maintain a hardcopy for a period of three years. Do NOT mall a copy to the California Department of Education. Form Submitted: 4262010 3:55:03 PM Confirmadon: 86432 Page Generated: 31312014 11:46:28 AM From Eliy4ggpn Code Section 48222: This yes is "... a private full - time... school... (that] ... offer[s] instruction in the several branches of study required to be taught in public schools of the state .... [that offers '.. this] instruction... in English [, and that keeps) ... ahendance [records)..." * School Information 1. Name of School - Hillbrook School 2. CDE- assigned 14 digit CDS code if one was previously assigned 43695266979322 3. County In which school is located Santa Clara 4. Public school district in which school is located Los Gatos Union Elementary 5. Street Address (P.O. Gott is not acceptable 300 Marchmont Drive 6. city Los Gatos, CA 95032 7. School Telephone Number 40&3588118 8. School E-mail Address in f.Chillbrook.org 9. Optional E-mail Address info@hillbrook.org 10. Mailing Address (if different) 11. Mailing City 12. Type of School Coeducational 13. School Accommodations Day Only 14. Do you offer Special Education Instruction or services? No 15. Range of grades offered Lowest: K Highest: 8 16. High School Diploma Offered 17. Classification of school No INon-Religious Prior Year School Information 18. Has this school ever filed a Private No School Affidavit under a different school I 19. Former name of school (if "yes" answered to previous question) i I of 3/3/201411:47 AM Private Schools Affidavit Confirmation (CA Dept of Education) 20. Has this school changed public school INo districts? _ 21. Former public school district (if "Yes" answered to previous question) Statistical Information htip://www3.cdc.ca.gov/psafviewform2OO9.asp?id=86432 22. Range of students' ages S. (Youngest may be no younger than 4 years Youngest: 4 years, 9 months Oldest: 14 and 9 months) Administrator Mr. Mark Silver 23. Enrollment on a single date October Grade Number of Pupils 30. Director or Principal Officer Address 1-15,2009- Los Gatos, 95032 _ ipce@hillbroo ook.org Kindergarten 35 (NOTE: Do not report pre - school enrollment: pre- schools that do not offer kindergarten should not file this PSA.) F First Grade F 39 I Second Grade TNrd Grade F 35 39 F Fouts Grade� 32 Fifth Grade l J8 Sixth Grade Seventh Grade � _ 31 — 31 Eight Grade � — 36 —Ninth Grade Tenth Grade� F 0 — 0 Eleventh Grade Twelfth Grade l� 0 l� 0 — ungraded Elementary ungraded Secondary �0 — Total Enrollment 316 24. Number of Twelfth Grade Graduates m 2006 -2009 School Year 0 Staff Type Number of Staff 25. Number of School Staff Full-time Teachers 37 Part-time Teachers 5 Administrators 7 Other Staff 5 "Other Staff" includes instructional aides, therapists, secretaries, etc. Administrative Staff 26. Site Administrator Ms. Tesha Pce _ __ 27. Site Administrator Tike Administrator Mr. Mark Silver 28. Director or Principal Officer Name 29. Director or Principal Officer Position Head of School 300 Marchmont Drive _ 30. Director or Principal Officer Address 31. Director or Principal Officer Los Gatos, 95032 _ ipce@hillbroo ook.org 32. Director or Principal Officer E-mail Address School Records The person named as Custodian of Records below maintains attendance records required by EC Section 48222 and the records of courses of study, names, addresses, and educational qualifications of the faculty, as required by subdivisions (f)(2) and (3) of EC Section 33190. Such records are true and accurate and are accessible at the place or through the person listed here. Name of Individual who is Custodian iMS. Blanche Gonzalez Address (LocetiOn Of Records) 1300 Marchmom Drive 2 of 3/3/2014 11:47 AM Private Schools Affidavit Confirmation (CA Dept of Education) Gatos. CA 95032 136. E -mail Address Tax Status of School http:// www3. cdc .ca.gov /psa/viewform2009.asp ?id =86432 37. Tax - exempt, nonprofit status under Section 501(c)(3) of the 1954 U.S. Internal Revenue Code - Yes Tax - exempt, nonprofit status under Section 23701d of the California Revenue and Taxation Code - No Property tax exemption under Section 214 of the California Revenue and Taxation Code - No None of the above - No Acknowledgements and Statutory Notices "YES" Indicates your understanding of the statement and your school's compliance. 38.YES All Private School Affidavits are public documents viewable by the public. 39.YES The Pnvate School Affidavit must be filed by persons, firms, associations, partnerships, or corporations offering or conducting full -time day school at the elementary or high school level for students between the ages of six and eighteen years of age. 40.YES Preschools should contact the Community Care Licensing Division (CCLD) of the California Department of Social Services. Contact CCLD at 916- 2294500 or contact a regional office. 41.YES The Affidavit is not a license or authorization to operate a private school. 42.YES The Private School Affidavit does not Indicate approval, recognition, or endorsement by the state. Filing of this Affidavit shall not be interpreted to mean, and it shall be unlawful for any school to expressly or impliedly represent by any means whatsoever, that the Stale of California, the Superintendent of Public Instruction. the State Board of Education, the CDE, or any division or bureau of the Department. or any accrediting agency has made arry evaluation, recognition, approval, or endorsement of the school or course unless this is an actual fad (see EC 33190). 43.YES Private school authorities are responsible for initiating contact with the appropriate local authorities (city andfor county) regarding compliance with ordinances governing health, safety and fire standards, business licensing, and zoning requirements applicable to private schools. 44.YES When a school ceases operation, every effort should be made to give a copy of pupils' permanent records to parents or guardians. If records cannot be given to the parents or guardians, it Is recommended that the school's custodian of records retain the records permanently so that former pupils may obtain copies when needed for future education, employmem. or other purposes. 45.YES Retain a copy of this document for a period of three years. 46.YES Filing a Private School Affidavit Is not equivalent to obtaining accreditation. A Private School Affidavit does not signify that any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or courses offered by the school. 47.YES A private school shall not employ a person who has been convicted of a violent or serious felony or a person who would be prohibited from employment by a public school district pursuant to EC Section 44237. This school is in compliance with EC Section 44237 to the extent that it applies. 48.YES The students enrolled in this private school and included in the school's enrollment total are full -time students in this school and are not enrolled in any other public or private elementary or secondary school on a full -time basis. Electronic Signature By submitting this form and the electronic signature attached hereto, I declare under penalty of perjury and the laws of the State of California that I am the owner or other head of the school, and the information contained herein is true, accurate, and complete. Name of owner or other head of school Tesha Poe Director of Admissions 408 - 356 -6116 Tolle Telephone Number Electronic Signature - Birth Month Electronic Signature - Birthday "" Not displayed for security purposes "" Not displayed for security purposes Electronic Signature - Question What is your favorite color? Electronic Signature - Answer Not displayed for security purposes Forth Submitted: 41262010 3:55:03 PM Confirmation: 86432 Page Generated: 302014 11:46:28 AM 3 of 4 1 3/3/2014 11:47 AM Private Schools Affidavit Confinnation (CA Dept of Education) htt p:// www3. cde .ca.gov /psalviewform2010.asp ?id =98363 A Search t Adva.,Ced I sne Map ; A Z index Home » Speoal2ed Programs u Private Schools n Requirements >) Private School Affdevit » Aflloavn CondrmaWn Form Private School Affidavit Confirmation 2010 -11 hank you for submitting your Private School Affidavit online. This is your Private School Aifidevil Certification. 'lease print this paid e, and maintain a hardcopy for a period of three years. Do NOT mall a copy to the :algornia Department of Education. Form Submitted: 10/1&2010 3:08:23 PM l Confirmation: 98363 Page Generated: 5112/2014 11:13:49 AM rom Education Code Section 48222: This Yes I "... a private full - time... school... hat]_.offerls] instruction in the several ranches of study required to be taught in ublie schools of the state .... [that offers cis] instruction... in English I. and that saps) ... attendance [records]... "' School Information Name of School Hillbrook School CDE- assigned 14 digit COS code if one as previously assigned 43595266979322 County in which school is located Santa Clara Public school district in which school is 7ated Los Gatos Union Elementary 1300 Marchmonl Drive Street Address (P.O. Sox is not ceptabie City ILos Gatos. CA 95032 7. School Telephone Number 408 - 356116 8. School E-mail Address jethoopeChIllbrookorg 9. Optional E-mail Address 10. Mailing Address (f different) 11. Mailing City 12. Type of School Coeducational 13. School Accommodations Day Only No 14. Do you offer Special Education Instruction or services? 15. Range of grades offered Lowest: K Highest: 8 16. High School Diploma Offered No 17. Classification of school Non - Religious Prior Year School Information 18. Has this school ever filed a Private No School Affidavit under a different school name? 19. Former name of school (if "Yes" answered to previous question) I of 5/12/201411:14 AM Private Schools Affidavit Confirmation (CA Dept of Education) 0. Has this school changed public school No istricts? 1. Former public school district (8 "Yes" nswered to previous question) Statistical Information 22. Range of students' ages' Youngest: 4 years. 9 months (Youngest may be no younger than 4 years Oldest: 14 and 9 months) 23. Enrollment on a single date October F Grade Number of Pupils 1.16,2010- Kindergarten 42 (NOTE: Do not report pre - school Fist Grade 40 enrollment: pre - schools that do not offer Second Grade 37 kindergarten should not file this PSA) Third Grade 37 (— Fourth Grade I 40 Sixth Grade 35 Seventh Grade 27 Ninth Grade 1 00 Tenth Grade I u I Twelfth Grade 1 0 11-- d ElemenlarvF 1 hnp:/ /www3.cde.ca.gov /psa/viewfomi2O I O.asp ?id =98363 hillbrook.org School Records The person named as Custodian of Records below maintains attendance records required by EC Section 48222 and the records of courses of study, names, addresses, and educational qualifications of the faculty, as required by subdivisions (f)(2) and (3) of EC Section 33190. Such records are two and accurate and are accessible at the place or through the person listed here. Name of Individual who is Custodian IMs. Blanche Gonzalez records _ __ _ _ Address (Locedon of Records) 300 Marchmont Drive 2 of 4 5/12/2014 11:14 AM I Total Enrollment l 315 24. Number of Twelfth Grade Graduates in 0 2009 -2010 School Year 25. Number of School Staff Staff Type Number of staff Full -time Teachers 42 Part-time Teachers 3 Administrators 5 Other Staff 10 "Other Staff' includes instructional aides, therapists, secretaries, etc. Administrative Staff 26. Site Administrator Ms. Christine Thorpe 27. Site Administrator Title Administrator Mr. Mark Silver 29. Director or Principal Officer Name 29. Director or Principal Officer Position Headmaster 300 Marchmont Drive 30. Director or Principal Officer Address 31. Director or Principal Officer City Los Gatos. CA 95032 _ msilver@ 32. Director or Principal Officer E -mail hillbrook.org School Records The person named as Custodian of Records below maintains attendance records required by EC Section 48222 and the records of courses of study, names, addresses, and educational qualifications of the faculty, as required by subdivisions (f)(2) and (3) of EC Section 33190. Such records are two and accurate and are accessible at the place or through the person listed here. Name of Individual who is Custodian IMs. Blanche Gonzalez records _ __ _ _ Address (Locedon of Records) 300 Marchmont Drive 2 of 4 5/12/2014 11:14 AM Private Schools Affidavit Confirmation (CA Dept of Education) htt p:// www3. cde .ca.gov /psa /viewform2010.asp ?id =98363 35. City Los Gatos, CA 95032 36. E -mail Address ok.org Tax Status of School 37. Tax - exempt, nonprofit status under Section 501(c)(3) of the 1954 U.S. Internal Revenue Code - Yes Taxexempt nonprofit status under Section 237014 of the California Revenue and Taxation Code - No Property tax exemption under Section 214 of the California Revenue and Taxation Code - No None of the above - No Acknowledgements and Statutory Notices "YES" Indicates your understanding of the statement and your school's compliance. 38.YES All Private School Affidavits are public documents viewable by the public. 3B.YES The Private School Affidavit must be filed by persons, firms, associations, partnerships, or corporations offering or conducting full -lime day school at the elementary or high school level for students between the ages of six and eighteen years of age. 40.YES Preschools should contact the Community Care Licensing Division (CCLD) of the California Department of Social Services. Contact CCLD at 91 6-229-4530 or contact a regional office. 41.YES The Affidavit is not a license or authorization to operate a private school. 42.YES The Private School Affidavit does not indicate approval, recognition, or endorsement by the state. Filing of this Affidavit shall not be imerpreted to mean. and it shall be unlawful for any school to expressly or impliedly represent by any means whatsoever. that the Stale of California, the Superintendent of Public Instruction, the State Board of Education, the CDE, or any division or bureau of the Department, or any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or course unless this is an actual fact (see €CCeglton 33190). 43.YES Private school authorities are responsible for initialing contact with the appropriate local authorities (city and/or county) regarding compliance with ordinances governing health, safety and fire standards, business licensing, and zoning requirements applicable to private schools. 44.YES When a school ceases operation, every effort should be made to give a copy of pupils' permanent records to parents or guardians. If records cannot be given to the parents or guardians. it is recommended that the school's custodian of records retain the records permanently so that former pupils may obtain copies when needed for future education, employment. or other purposes. 45.YES Retain a copy of this document for a period of three years. 46.YES Filing a Private School Affidavit is not equivalent to obtaining accreditation. A Private School Affidavit does not signify that any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or courses offered by the school. 47.YES A private school shall not employ a person who has been convicted of a violent or serious felony or a person who would be prohibited from employment by a public school district pursuant to EC Section 44237. This school is in compliance with EC Section 44237 to the extent that It applies. 48.YES The students enrolled in this private school and Included in the school's enrollment total are full -time students in this school and are not enrolled in any other public or private elementary or secondary school on a full -time basis. Electronic Signature By submitting this form and the electronic signature attached hereto. I declare under penalty of perjury and the laws of the State of California that I am the owner or other head of the school, and the information contained herein is true, accurate, and complete. Name of owner or other said of school Mark Silver J Head of School 408 - 358-8118 ext 300 TMe Telephone Number Electronic Signature - Birth Month '"' Not displayed for security purposes Electronic Signature - Birthday I— Not displayed for security purposes Electronic Signature - Question What is your favorite sport? Electronic Signature - Answer I..... Not displayed for security purposes Form Submitted: 1DI18120103:D8:23 PM Confirmation: 98363 Page Generated: 511212014 11:13:49 AM _.Ili,,, ",, L'PY¢-It e -�, ,.I F J, ,, In ". 44 5/12/2014 11:14 AM Exhibit 12 Private Schools Affidavit Confirmation (CA Dept of Education) http://www3.cdc.ca.gov/psa/viewform2Ol I .asp ?id =113 193 :... EDUCATION Home. specialized Programs . Private School » ReQWMre is » P Wxm SrhnM AHidali ., Alhdaert (, nW,rWtbn Form Annual Filing Private School Affidavit Form 2011 -12 Thank you for submitting your Private School Affidavit online. This is your Private School Affidavit Certification. Please prin hi _M, and maintain a hardcopy for a period of three years. Do NOT mail a copy to the California Department of Education. Farm Submitted: 10/24/2011 1:47:01 PM Confirmation: 113193 Page Generated: 5!1212014 11:05:43 AM From Education Code Section 48222: This Yes is "... a private full - time... school... [thatl ... ofler[s) instruction in the several branches of study required to be taught in public schools of the stale .... [that offers this] instruction... in English 1, and that keeps)...altendanoe [records] School Information 1. Name of School Hillbrook School 2. CDE- assigned 14 digit CDS code if one 43695266979322 was previously assigned 3. County in which school is located Santa Clara 4. Public school district In which school is Los Gatos Union Elementary located S. Street Address (P.O. Box is not 300 Marchmom Drive acceptable 6. City Los Gatos. CA 95032 - 7. School Telephone Number 408 - 356 -6116 S. School E-mail Address idhorpe @hlllbrook.org 9. Optional E -mail Address 10. Mailing Address (if different) 11. Mailing City 12. Type of School Coeducational 13. School Accommodations Day Only 14. Do you offer Special Education No instruction or services? 15. Range of grades offered Lowest: K Highest:8 16. High School Diploma Offered No _ 17. Classification of school !Non- Religious Prior Year School Information I nf4 5/1212014 11:10 AM Private Schools Affidavit Confirmation (CA Dept of Education) 18. Has this school ever filed a Private School Affidavit under a different school 19. Former name of school (if "Yes" answered to previous question) 20. Has this school changed public school Former public school district (d "Yes" Statistical Information http: / /www3.cde.ca.govipsa iv iew fonn201 l .asp? id= 113193 22. Range of students' ages' Youngest: 5 years. 0 months (Youngest may be no younger than 4 years Oldest: 14 28. Director or Principal Officer Name and 9 months) 29. Director or Principal Officer Position Head of School 23. Enrollment on a single dale October Grade Number of Pupils 1.15, 2011 - Kindergarten 14 (NOTE: Do not report pre - school First Grade 38 enrollment; pre- schools that do not offer Second Grade 38 kindergarten should not file this PSA.) Third Grade 38 Fourth Grade 38 Firm Grade 38 Sixth Grade 37 Seventh Grade 37 Eight Grade 37 Ninth Grade 0 Tenth Grade 0 Eleventh Grade 0 Twelfth Grade 0 Ungraded Elementary 0 Ungraded Secondary 0 Total Enrollment 315 24. Number of Twelfth Grade Graduates in 0 2010 -2011 School Year 25. Number of School Staff Staff Type Number of Staff Full -lime Teachers 39 Part-time Teachers 4 Administrators 6 Other Staff 9 �... "Other Staff" includes instructional aides. therapists, secretaries, etc. Administrative Staff 26. Site Administrate jMr. Mark Silver 27. Site Administrator Title Head of School _ 28. Director or Principal Officer Name Mr. Mark Silver 29. Director or Principal Officer Position Head of School 30. Director or Principal Officer Address 300 Marchmonl Drive 31. Director or Principal Officer City Los Gatos, CA 95032 - F . Director or Principal Officer E-mail d ess msilver @hilibrook.org School Records The person named as Custodian of Records below maintains attendance records required by EC Section 48222 and the records of courses of study, names, addresses, and educational qualifications of the faculty, as required by subdivisions (0(2) and (3) of EC Section 33190. Such records are true and accurate and are accessible at the place or through the person listed here. 2 of 4 5/122014 1 1:10 AM Private Schools Affidavit Confirmation (CA Dept of Education) http://www3.cde.ca.gov/psa/viewform2Ol I .asp9id= 113193 33. Name of Individual who is Custotlisn of Records Ms. Judy Parks 34. Address (Location of Records) 300 Marchmont Drive 35. City Los Gatos, CA 95032 - 36. E -mail Address iparks @hlllbrook.org Tax Status of School 37. Tax- exempt, nonprofit status under Section 501(c)(3) of the 1954 U.S. Infernal Revenue Code -YES 38. Tax - exempt, nonprofit status under Section 23701d of the California Revenue and Taxation Code - NO 39. Property tax exemption under Section 214 of the Califomia Revenue and Taxation Code - No 40. None of the above - NO Count of Immigrant Students and LEP Immigrant Students " ITEMS 41 AND 42 APPLY ONLY TO SCHOOLS WITH SIX OR MORE STUDENTS: For questions regarding Items 41 and 42 please contact Michele Anberg- Espinosa at 916.323.4872. Report the total number of immigrant students enrolled in grades K through 12. "Immigrant student" is defined as an individual who (a) is age 3 though 21, (b) was not born in any State, and (c) has not been attending one or more schools in any one or more States for more than 3 full academic years. 'State" means the 50 states, the District of Columbia, and Puerto Rico. Therefore, children born to U.S. citizens abroad (e.g., children born on a military base overseas) are considered Immigrants if they meet the Criteria in the definition of Immigrant. 42. Of the immigrant students reported in Question 41, report the number that are NOT English feamerslLEP A LEP student (also known as an English Learner in California) is a student aged 3 through 21 enrolled or preparing to enroll in an elementary school or a secondary school, with difficulties with the English language which may prevent the student from meeting proficiency levei of achievement on state assessments; or from achieving in English language classrooms; or deny the student the opportunity to participate fully in society. Additionally, the student is either not born in the United States or has a primary language other than English; Native American or Alaska Native, or a native resident of the outlying areas and whose exposure to languages other than English impacts proficiency in English; or is migratory. and whose first language and linguistic surroundings are other the Acknowledgements and Statutory Notices "YES" indicates your understanding of the statement and your school's compliance. 43.YES Al Private School Affidavits are public documents viewable by the public. 44.YES The Private School Affidavit must be filed by persons, firms, associations, partnerships, or corporations offering or conducting full -time day school at the elementary or high school level for students between the ages of six and eighteen years of age. 45.YES Preschools should contact the Community Care Licensing Division (CCLD) of the California Department of Social Services. Contact CCLD at 916 - 229.4530 or contact a regional office. 46.YES The Affidavit is not a license or authorization to operate a private school. 47.YES The Private School Affidavit does not indicate approval, recognition, or endorsement by the state. Filing of this Affidavit shall not be Interpreted to mean, and it shall be unlawful for any school to expressly or impliedly represent by any means whatsoever, that the State of California, the Superintendent of Public Instruction, the State Board of Education, the CDE, or any division or bureau of the Department, or any accreditirg agency has made any evaluation, recognition, approval, or endorsement of the school or course unless this is an actual fad (see ESC i n 33190). 48.YES Private school authorities are responsible for initialing contact with the appropriate local authorities (city and/or county) regarding compliance with ordinances governing health, safety and fire standards, business licensing, and zoning requirements applicable to private schoais. 49.YES When a school ceases operation, every effort should be made to give a copy of pupils' permanent records to parents or guardians. if records cannot be given to the parents or guardians, it is recommended mat the school's custodian of records retain the records permanently so that former pupas may obtain copies when needed for future education. employment, or other purposes. 5DYES Retain a copy of this document for a period of three years. 51 YES Filing a Private School Affidavit is not equivalent to obtaining accreditation. A Private School Affidavit does not signify that any accrediting agency has made any evaluation, recognition, approval. or endorsement of the school or courses offered by the school. 52.YES A private school shall not employ a person who has been convicted of a violent or serious felony or a person who would be prohibited from employment by a public school district pursuant to EC Section 44237. This school is in compliance with EC Section 44237 to the extent that it applies. 3 of 4 5112/2014 11:10 AM Private Schools Affidavit Confirmation (CA Dept of Education) http:// www3.cde.ca.gov /psa/viewform2Ol l.asp ?id= 113193 53.YES The students enrolled in this private school and included in the school's enrollment total are full -time students in this school and are not enrolled in any other public or private elementary or secondary school on a full -time basis. Electronic Signature By submitting this form and the electronic signature attached hereto, 1 declare under penalty of perjury and the laws of the State of California that I am the owner or other head of the school, and the information contained herein is true, accurate, and complete. [IName of owner or other head of school lAr Mark Silver Titl� Head of School Telephone Number 1408.356 -6116 Electronic Signature - Binh Month " "' Not displayed for security purposes Electronic Signature - Birthday '^ Not displayed for security purposes Electronic Signature - puestian lMlat Is your hvorite sport? Electronic Signature - Answer •" Not displayed for security purposes Form Submifted: 10242011 1:47:01 PM Genfirmntion• 113193 Page Gonoratud: I 51122014 11:05:43 AM Caiifo,ni�, Department or Liu, 6; 1.13e N Star - i sacramento ',A 9561- Contacl Us I FAO I web Policy 4 of 4 5/12/2014 11:10 AM Exhibit 13 Private Schools Affidavit Confirmation (CA Dept of Education) EDUCATION http: / /www3.cde.ca.govtpsa/v iewfor7n2O l 2.asp ?id= 129614 � n.,.,.,.. Home » Spe kzed FrugnW a PrNate Sdx)ali n Requlrem nts n hNatp Srhnnl AHNTVx » AHiMVrt Confer a on Fnrm Annual Filing Private School Affidavit Form 2012 -13 Thank you for submitting your Private School Affidavit online. This is your Private School Affidavit Certification. Please print this cage, and maintain a hardoopy for a period of three years. Do NOT mail a copy to the California Department of Education. Form Submitted: 111612012 7:49:57 PM Confirmation: 129614 Page Generated: 5!1212014 11:11:03 AM From Edueaflon Code Section 46222: This lyes is "... a private full - time... school... [that) ... offeqsl instruction in the save of study rec.uired to be taught in public schools of the state .... [that offers this) Instruction. -in English [, and that School Information 1. Name of School I Hillbrook School 2, CDE- assigned 14 digh COS code if one was previously assigned 43695266979322 3. County in which school is located _ Santa Clara 4. Public school district in which school is located Los Gatos union Elementary 5. Street Address (P.O. Box is not acceptable 300 Marchmont Drive 6. City Los Gatos, CA 95032 - 7. School Telephone Number 408 - 356 -6116 8, School E -mail Address cthorpe ®hilibrook.org - - -� -- -_ - - -� _ -- 9. Optional E -mail Address 10. Mahing Address (h different) 11. Mailing City 12. Type of School Coeducational 13. School Accommodations Day Only 14. Do you offer Special Education instruction or services? No 15. Range of grades offered Lowest: K Highest: 8 16. High School Diploma Offered No 17. Classification of school Non - Religious Prior Year School Information I ul 4 5/12/2014 11:11 AM Private Schools Affidavit Confirmation (CA Dept of Education) 18. Has this school ever filed a Private School Affidavit under a different school name? 19. Former name of school (if "Yes" answered to previous question) 20. Has this school changed public school Former public school district (if "Yes" veered to previous question) Statistical Information http:H www3. cde. ca. gov /psalviewform20l2.asp ?id= 129614 22. Range of students' ages (Youngest may be no younger than 4 years and 9 months) Youngest: 4 years, 9 months Oldest: 14 23. Enrollment on a single date October Grade Number of Pupils 1.15,2012- Kindergarten 28 (NOTE: Do not report pre - school First Grade 35 enrollment; pre - schools that do not offer Second Grade 31 kindergarten should not file this PSA.) Third Grade 35 Fourth Grade 38 Fifth Grade 34 Sixth Grade 40 Seventh Grade 30 Eighth Grade 36 Ninth Grade 0 Tenth Grade 0 Eleventh Grade 0 Twelfth Grade 0 Ungraded Elementary 0 Ungraded Secondary 0 Total Enrollment 307 24. Number of Twelfth Grade Graduates in 2011 -2012 School Year 0 25. Number of School Stag Staff Type Number of Staff Full -time Teachers 39 Part-time Teachers 7 Administrators 17 Other Staff 6 "Other Staff" includes instructional aides, therapists, secretaries, etc. Administrative Staff 26, Site Administrator MS. Christine Thorpe 27. Site Administrator Title _. Administrator 28. Site Administrator E -mail Address - cthorpe@hiilbrook.org 29. Director or Principal Officer Name Dr. Mark Silver 30. Director or Principal Officer Position Head of School 31. Director or Principal Officer Address 300 Marchmont Drive 32. Director or Principal Officer City iLosGatos,CA 95032- msilver®hillbrook.org 33. Director or Principal Officer E-mail Address School Records The person named as Custodian of Records below maintains attendance records required by EC Section 48222 and the records of courses of study, names, addresses, and educational qualifications of the faculty, as required by subdivisions (f)(2) and (3) of EC Section 33190. Such records are true and accurate and are accessible at the place or through the person listed here. 2 of 4 5/12/2014 11:11 AM Private Schools Affidavit Confirmation (CA Dept of Education) http:// www3. cde. ca.gov /psa/viewform20l2.asp ?id= 129614 34. Name of Individual who is Custodian of Records I Ms. Line Saleski 35. Address (Location of Records) 300 Marchmont Drive 36. City JLosGa1ps,CA 95032- 37. E -mail Address I IsalesluQhillbrook.org Tax Status of School 38. Tax - exempt, nonprofit status under Section 501(c)(3) at the 1954 U.S. Internal Revenue Code - YES 39. Tax - exempt, nonprofit status under Section 23701d of the California Revenue and Taxation Code - NO 40. Property tax exemption under Section 214 of the California Revenue and Taxation Code - NO 41. None of the above - NO Acknowledgements and Statutory Notices "YES" Indicates your understanding of the statement and your school's compliance. 42.YES All Private School Affidavits are public documents viewable by the public. 43.YES The Private School Affidavit must be filed by persons, firms, associations, partnerships. or corporations offering or conducting full -time day school at the elementary or high school level for students between the ages of six and eighteen years of age. 44.YES Preschools should contact the Community Care Licensing Division (CCLD) of the California Department of Social Services. Contact CCLD at 916 - 229.4530 or contact a regional office. 45.YES The Affidavit is not a license or authorization to operate a private school. 46.YES The Private School Affidavit does not indicate approval, recognition, or endorsement by the state. Filing of this Affidavit shall not be interpreted to mean, and it shall be unlawful for any school to expressly or Impliedly represent by any means whatsoever. that the State of California, the Superintendent of Public Instruction. the State Board of Education. the COE. or any division or bureau of the Department. or any accredNng agency has made any evaluation, recognition, approval, or endorsement of the school or course unless this is an actual fact (see EC SQIXion 337901. 47.YES Private school authorities are responsible for initiating contact with the appropriate local authorities (city and/or munty) regarding compliance with ordinances governing health, safety and fire standards, business licensing, and zoning requirements applicable to private schools. 48.YES When a school ceases operation, every effort should be made to give a copy of pupils permanent records to parents or guardians. If records cannot be given to the parents or guardians, it is recommended that the school's custodian of records retain the records permanently so that former pupils may obtain copies when needed for future education, employment, or other purposes. 49.YES Retain a copy of this document for a period of three years. 50.YES Filing a Private School Affidavit is not equivalent to obtaining accredifation. A Private School Affidavit does not signify that any accrediling agency has made any evaluation, recognition, approval, or endorsement of the school or courses offered by the school. 51 YES A private school shall not employ a person who has been convicted of a violent or serious felony or a person who would be prohibited from employment by a public school district pursuant to EC Section 44237. This school is in compliance with EC Section 44237 to the extent that it applies. 52.YES The students enrolled in this private school and included in the schools enrollment total are full-time students in this school and are not enrolled in any other public or private elementary or secondary school on a full -time basis. Electronic Signature By submitting this form and the electronic signature attached hereto, I declare under penalty of perjury and the laws of the State of California that I am the owner or other head of the school, and the information contained herein is true, accurate, and complete. Name of owner or other head of school Dr. Mark Silvers Title Telephone Number Electronic Signature - Birth Month Electronic Signature- Birthday Electronic Signature - Question Electronic Signature - Answer Head of School 408- 356 -6116 "'.. Nol displayed for security purposes °'^ Not displayed for security purposes. Wiat is your favorite sport? i Not displayed for security purposes fForm SubrnNled: 11/6/2012 1:49:57 PM Cordirnution 129614 - 1 of d 5/12/2014 11:11 AM Exhibit 14 Private Schools Affidavit Confirmation (CA Dept of Education) ht tp:// www3. cde. ca.gov /psa/viewform2Ol3.asp ?id= 145064 Dapmra,a "� of EDUCATION from,, • Speaahreb programs w Prwme Schools . Repuiremmte - Private School Affli a nanaw fanfinn"n Fonn Annual Filing Private School Affidavit Form 2013 -14 Thank you for submitting your Private School Affidavit online. This is your Private School Affidavit Certification. Please Rnrl t -page. and maintain a haMcopy for a period of three years. Do NOT mall a copy to the California Department of Education. Form Submitted: 101172013 9:39:49 AM Confirmation: 145064 Page Generated: 1 2W2014 4:19:56 PM From Education Code Section 48222: This Yes is "... a private full - time... school... Ithatl ... offer[s] instruction in the several branches of study required to be taught in public schools of the state .... [that offers thus] instruction...in English [, and that kapnsl Atli. tw- mrdsl School Information 1. Name of School Hillbrook School 2. CDE- assigned 14 digit CDS code if one 43695266979322 was previously assigned _ 3. County in which school is located Santa Clara 4. Public school district in which school is Los Galas Union Elementary located ... 5. Street Address (P.O. Box is not 300 Marchmora Drive acceptable _ -- 6. City Los Gatos, CA 95032 - 7. School Telephone Number 408- 356.6116 8. Optional School Fax Number - 9. School E-mail Address cthorpe@hillbmok.org 10. Optional School E -mail Address 11. Optional School Web Site Address www.hillbrook.org 12. Mailing Address (only if different from 05 above) 13. Mailing City (only if 812 has response) 14. Type of School Coeducational 15. School Accommodations Day Only 16. This school is a certified Nonpublic, No Nonsectarian School 17. Grade Span offered Lowest: K Highest: 8 18. High School Diploma Offered No 19. Classification of school Non - Religious I of 4 2/11/2014 4:20 PM Private schools Affidavit Continmation (CA Dept of Education) Prior Year School Information Has this school ever filed a Private ool Affidavit under a different school Former name of school (if "Yes" wered to previous question) Has this school changed public school 123. Former public school district (ff "Yes" answered to previous question) Statistical Information Range of students' ages - ingesl may be no younger than 4 years 9 months) Enrollment on a single date between Ober 1 -15, 2013. If school was not rating during this period. enter Ament on a single date during current nh " Do not report pre-school mt: pre - schools that do not offer rrten should not file this PSA.) I. Number of Twelfth Grade Graduates In )12.2013 School Year r. Number of School Staff Administrative Staff :t: 4 years, 9 months 14 Grade Number of Pupils Kindergarten 23 First Grade 32 Second Grade 36 Third Grade 33 Fourth Grade 36 Find Grade 38 Sixth Grade 35 Seventh Grade 39 Eighth Grade 31 Ninth Grade 0 Tenth Grade 0 Eleventh Grade 0 Twelfth Grade 0 Ungraded Elementary 12 Ungraded Secondary 0 Total Enrollment 315 http://www3.cdc.ca.gov/psa/viewform2Ol3.asp?id= 145064 Staff Type Number of Staff Full-time Teachers 44 Part-time Teachers 4 Administrators 18 Other Staff 10 'Other Staff' Includes instructional aides, therapists, secretaries, etc. 28. Site Administrator Ms. Christine Thorpe 29. Site Administrator Title lAdministrator cthoryc @hilibrook.org Dr. Mark Silver 30. Site Administrator E mail Address 31. Director or Principal Officer Name 32. Director or Principal Officer Position Headmaster 33. Director or Principal Officer Address 300 Marchmord Drive 34. Director or Principal Officer City Los Gatos. CA 95032 - 35. Director or Principal Officer E-mail Address msilver @hilibwk.org School Records (d 4 2/11/2014 4:20 PM Private Scnools Affidavit Confirmation (CA Dept of Education) http://www3.cde.ca.gov/psa/viewforTn2Oi3.asp?id=145064 The person named as Custodian of Records below maintains attendance records required by EC Section 48222 and the records of courses of study, names, addresses, and educational qualifications of the faculty, as required by subdivisions (f)(2) and (3) of EC Section 33180. Such records are true and accurate and are accessible at the place or through the person listed here. . Name of Individual wife is Custodian IMs. Kristine Nakagawa Records Address 39. E -mail Address Tax Status of School Marchmont Drive Los Gatos, CA 95032 - 40. Taxexempt, nonprofit status under Section 501(c)(3) of the 1954 U.S. Internal Revenue Code - YES 41. Tax - exempt, nonprofit status under Section 23701 d of the California Revenue and Taxation Code - NO 42. Property tax exemption under Section 214 of the California Revenue and Taxation Code - NO 43. None of the above - NO Acknowledgements and Statutory Notices "YES" Indicates your understanding of the statement and your school's compliance. 44.YES All Private School Affidavits are public documents viewable by the public. 45.YES The Private School Affidavit must be filed by persons, firms, associations, partnerships, or corporations offering or conducting full -time day school at the elementary or high school level for students between the ages of six and eighteen years of age. 46.YES Preschools should contact the Community Care Licensing Division (CCLD) of the California Department of Social Services, Contact CCLD at 916 - 229-4530 or contact a regional office- 47.YES The Affidavit is not a license or authorization to operate a private school. 48.YES The Private School Affidavit does not indicate approval, recognition, or endorsement by the state. Filing of this Affidavit shall not be interpreted to mean, and it shall be unlawful for any school to expressly or implledly represent by any means whatsoever, that the State of California. the Superintendent of Public Instruction, the State Board of Education, the COE. or any division or bureau of the Department, or any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or course unless this is an actual fact (see EC Section 3319 . 49.YES Private school authorities are responsible for initialing contact with the appropriate local authorities (city and /or county) regarding compliance with ordinances governing health, safety and fire standards, business licensing, and zoning requirements applicable to private schools. 50.YES When a school ceases operation, every effort should be made to give a copy of pupils' permanent records to parents or guardians. If records cannot be given to the parents or guardians, h is recommended that the school's custodian of records retain the records permanently so that former pupils may obtain copies when needed for future education, employment, or other purposes. 51.YES Retain a copy of this document for a period of three years. 52.YES Filing a Private School Affidavit is not equivalent to obtaining accreditation. A Private School Affidavit does not signify that any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or courses offered by the school. 53.YES A private school shall not employ a person who has been convicted of a violent or serious felony or a person who would be prohibited from employment by a public school district pursuant to EC Section 44237. This school is in compliance with EC Section 44237 to the extent that it applies. 54.YES The students enrolled in this private school and included in the school's enrollment total are full -time students in this school and are not enrolled in any other public or private elementary or secondary school on a full -time basis. Electronic Signature By submitting this form and the electronic signature attached hereto, I declare under penalty of perjury and the laws of the State of California that I am the owner or other head of the school, and the information contained herein is true, accurate, and complete. Name of owner or other head of school Dr. Mark Silver Tolle Head of School Telephone Number 408. 356-6116 Electronic Signature - Binh Month I —* Not displayed for security purposes Electronic Signature - Birthday I—*** Not displayed for security purposes Electronic Signature - Question What is your favorite sport? Electronic Signature - Answer I "' Not displayed for security purposes o(4 2/11/2014 4:20 PM Private Schools Affidavit Confirmation (CA Dept of Education) California Department of Educanon 1430 N Street Sacramento. CA 95814 http://www3.cde.ca.gov/psa/viewform2Ol3.asp?id= 145064 Farm Submitted: 10117/2013 9:39:49 AM Connmudion: 145004 Page Wnerated: 2111/20144:19:56 PM Contact Us I FAO I Web Policy 4 of 4 2/11/2014 4:20 PM Exhibit 15 0 HILLBROOK SCHOOL A Life Preparatory School Spring 2011 Dear Neighbors, Thank you to those of you who attended the recent neighborhood meeting at Hillbrook. We appreciated the opportunity to share with you our plans to build a better middle school. As we discussed, the next step in the process is a traffic study, which will be completed by the end of May. Our plan is to convene another neighborhood meeting once we get those results, so that we can share with you details of the application we will be submitting to the Town of Los Gatos to modify our conditional use permit. If you were unable to attend the last meeting, or would like to learn more about our plans, visit our website at www.hilibrook.ora /discover /ms. Also, don't hesitate to contact us directly if you have any questions or would like to to meet with us about the plan. You can call or email Mary Babbitt at 356 -6116, ext 576 or mbabbitt@hilibrook.ora. It is hard to believe another school year is winding down! We wanted to let you know about some upcoming events on campus and invite you to attend, if you would like: Our annual Family Fun Night will take place this Friday, May 20, from 5:30- 8:30pm. All neighbors are invited to join us, free of charge, for this exciting celebration of spring - which includes good food, carnival games, a hula hoop contest and more! As in previous years, we will be running a shuttle from Faith Lutheran Church in order to minimize the impact of traffic in the neighborhood. You're also invited to join us for the annual Hillbrook Art Show. Opening night Is Tuesday, May 31, from 5.7pm. Come view the collected works of our JK -8 students from the past year. We know you'll be impressed! There is no charge for admission. 8th grade graduation takes place on Tuesday, January 7, from 9:30am -11am. As with other events that involve significant parking on campus, we will have traffic attendants available to ensure that people do not park in the neighborhood. If you've never attended a Hillbrook graduation, they are a joyful and moving celebration of our 8th grade class, filled with songs and heartfelt tributes. Additionally, we are proud to be continuing our partnership with Breakthrough Silicon Valley (BSV), an organization that works with motivated, high - performing, and yet under- resourced middle schoolers from san Jose by providing them with a highly academic summer program. We will be hosting BSV on our campus this summer, as we did last year. The BSV students will be shuttled to campus to minimize traffic. We will also be hosting our Hillbrook summer camps once again, beginning in June and running through August. Rest assured, we will inform every camper of the traffic rules on Marchmont and the need to be respectful of our neighbors when traveling to and from camp. You can also expect to see traffic attendants standing along Marchmont in the morning as a visual reminder to slow down and drive carefully. If you have any concerns during the summer, please don't hesitate to contact our Director of Summer Programs, Elizabeth Dietz at 356 -6116, ext. 513, or email edietz @ hil Ibrook.org. As we've shared in previous newsletters, we hope to use them as a means of keeping you informed about things that are happening at the school and ensuring that we keep the lines of communication open with everyone in the neighborhood. If you would prefer to receive the newsletter electronically, please e-mail our Communications Associate Mary Babbitt at mbabbitt@ hillbrook. oro. As a final note, I want to extend an open invitation to any and all of you to visit our campus and meet with me whenever you have an opportunity. I am finishing my second year as Head of School and I remain eager to reach out to our community and to ensure that Hillbrook remains a valued asset within the neighborhood. We were delighted to have celebrated the school's 75th Anniversary earlier this month. It is a major milestone and we are proud of Hillbrook's deep roots in our community. My family and I look forward to being a part of both Hillbrook and Los Gatos for many years to come. Mark Silver, Ph.D. Head of School Hillbrook's Graduating Class of 2011 Jennifer Savage From: Rob DeSantis <rob @rdrmail.com> Sent: Wednesday, January 07, 2015 2:49 PM To: Council Subject: Mayor Jensen and Members of the Town Council Follow Up Flag: Follow up Flag Status: Completed I am writing in support of the Town of Los Gatos for thoughtfully thinking through the impacts of Hillbrook's request to modify their conditional use permit. In reading through the DEIR, the Town's independent study is comprehensive and concludes that there are no impacts associated with the CUP modification. This DEIR is legally sound and thorough in its evaluation of impacts under CEQA. I SUPPORT the findings of the DEIR that there are no significant environmental impacts associated with Hillbrook's request. In looking at the facts, it is easy to see that they have humbly approached the request with the town and have followed all procedures. They have worked with the town, the neighbors and the school community in a truly sincere way. With that said, the towns study clearly shows what we (the Hillbrook community and neighborhood) have known all along - there are no impacts created by Hillbrook's request to modify their CUP. As a parent, with two young children that lives on Topping Way in the neighborhood, I can say that I see the DEIR to be true. Only a few of the neighbors had concerns, which have been addressed by the DEIR. Every aspect of traffic has been evaluated and comprehensively studied. None of the neighbors' claims or allegations have been validated with actual data. In fact, it's just the opposite. The DEIR is a fact based document that shows there are no impacts on the neighbors. Please approve Hillbrook's request and allow it to be the full service school it has always been. With your approval, Hillbrook will continue to be a model school for traffic in Los Gatos. Sincerely, Rob DeSantis and family Topping Way Family Resident Rob DeSantis Phone: 408 - 348 -1202 Email: rob(cDrdrmail.com efax: 408 - 317 -1782 Jennifer Savage To: Janette Judd; lizatlee @gmail.com Subject: RE: Hillbrook School Conditional Use Permit Modification From: Liza Lee [mailto:lizatlee()amail.coml Sent: Wednesday, January 07, 2015 3:59 PM To: Council Subject: Hillbrook School Conditional Use Permit Modification Dear Mayor Jensen and Members of the Town Council: In light of the Town Council meeting on January 13, 2015, we are writing to urge you to thoughtfully consider Hillbrook School's appeal of the Planning Commission's decision rendered on October 6, 2014. While we are grateful our request to increase student count was approved, it was also clear their decision to impose strict penalties and traffic restrictions rendered the approval disingenuous. As fairly new Los Gatos residents and parents at Hillbrook, we are struggling to understand the message behind the Planning Commission's decision. Initially, it took us some time to understand a neighborhood's reaction against this school we love, and why we felt hesitant to visit the campus for normal school activities, something we had never experienced at our old school when we lived in the Peninsula. Traffic was orderly there, but much worse because no one carpooled or had use of a bus. We currently live near a school again and the usual morning and events traffic occur just with any other school. So from our own experience alone we find it interesting how Hillbrook is the only school of these three that we've seen who coordinates carpools and offers bus service, but are treated as if no effort has been made to address neighbors' traffic concerns. We happily carpool and have our child safely ride the bus than drive or walk through ANY queue for a school or any kind of "attraction" that would normally draw a large amount of people for that matter. Hillbrook has worked extraordinarily hard to mitigate traffic and yet it is astounding how it does not appear to be recognized. ALL schools should be doing this! Instead, Hillbrook parents will be fined penalties for car count violations? We can only imagine how that might be received elsewhere whether it be a school or business. An education already does not come with a small price tag and we are not keen on any funds going toward traffic penalties especially imposed by a high standard no other community member is subject to. Hillbrook's efforts should be commended for reducing congestion, improving the environment and having safer transportation options for the children. It is rather disturbing to think of a community not being supportive of an educational institution or business making such efforts and achieving a standard few can all the while being beneficial to the community as a whole. Hillbrook recognizes the need for change just as many of us do in order to adapt to our ever - changing environment. The CUP amendment seeks just that so as to ensure a thriving school that will educate the coming generations to have a shot at a successful future in whatever shape or form our world will take. Not allowing what contributes to making a community attractive and desirable to live in will slowly chip away at what makes that town special and appealing. If this is how a highly recognized school is being treated in its own community we are now concerned with what that means for all other businesses and institutions that may wish to come to Los Gatos. What will our town become in the next few decades when change, which is imminent, and infrastructure to support it is not encouraged? We are all familiar with the concerns of parts of the Hillbrook neighborhood, traffic studies and the EIR, but please consider what is really at the heart of the matter. We see the town folk among its own community struggling over conflicting interests. The decision you make will send a very important message about how you see future change and growth. Consider that people will tend to move residences more than an educational institution ever will and the influences between the two. The likes of great California schools such as Stanford, UC Berkeley, Santa Clara University, UCLA, etc. have long histories and have contributed to our state in ways that may have otherwise been quite different if they had not been there. Education needs to be more highly valued in our culture and I hope you are able to recognize the high standards Hillbrook has set, and to allow this school that has grown through the Great Depression and Second World War to continue to flourish as part of Los Gatos' legacy and rich history. Sincerely, Liza Lee & Nic Kelpe Jennifer Savage From: Laura Bassani <laurainlg @gmail.com> Sent: Wednesday, January 07, 2015 5:14 PM To: Council; Town Manager Cc: Whitney Halladay; Izirl @comcast.net; Gretchen Moore; Tara Moseley Subject: Please include in packet for Tuesday, January 12, 2015 TC meeting January 7, 2015 Dear Council Member, As residents of Hilow Road and a neighbor who walks her children to school on Hilow, we are very concerned over the proposed expansion of Hillbrook School. We have noticed that our street is a different street when Hillbrook is not in session. For a glorious 1.5 week period before they start and the local elementary schools are already in session, our street is much more enjoyable and neighborly. Once Hillbrook starts, we have to deal with increased traffic and other safety issues. It can be like an obstacle course walking or biking with our children to Van Meter down Hilow or up to Blossom Hill. It becomes particularly problematic when Hillbrook parents drop their children off on our street and then U -turn. This creates a safety hazard for pedestrians, bikers, and other cars. The one lane access at the end of our road it makes these practices even more egregious. We have reached out to the Hillbrook traffic coordinator several times and nothing has changed. We support the LGCATS appeal to limit Hillbrook expansion and in particular the clause about no pick up or drop off on neighborhood streets. This has become an increasing problem ever since they filed for a different CUP and negatively impacts our quality of life and the safety of all the children and people in our neighborhood. Thank you in advance of your careful consideration of this matter, Laura and Mark Bassani, 16383 Hilow Road, Los Gatos Gretchen Moore, 16465 Hilow Road, Los Gatos Lisa Zirl, 16357 Hilow Road, Los Gatos Whitney and Jason Halladay, 16400 Halladay, Hilow Road Tara Moseley, 160 Robin Way, Los Gatos Jennifer Savage From: Kay Knowles <kay @facilicorp.com> Sent: Wednesday, January 07, 2015 6:47 PM To: Council Subject: Hillbrook School CUP Mayor Jensen and Members of the Los Gatos Town Council, I am writing in SUPPORT of Hillbrook School's request to increase enrollment by 99 students. My two children graduated from Hillbrook School in 2008. They began in middle school, which you know can be some very difficult years in a child's life. I can honestly say that the unique environment at Hillbrook made those middle school years a positive growth experience for them both, especially heading into high school. The school's nurturing and enriching curriculum wasn't just in the classroom either. My kids had the wonderful opportunity of numerous after - school activities and sports, many of which they were able to try and enjoy for the first time. It would be a shame to see any of those programs cut. I know that traffic was an issue during our years there but it is my understanding that a study by the Town of Los Gatos has shown that the school has successfully reduced their traffic numbers. Unlike other schools in the area who disregard their Conditional Use Permits, Hillbrook has respectfully followed the rules and worked very hard to protect the Marchmont neighborhood. They are an asset to Los Gatos and the local community. Sincerely, Kay A Knowles Jennifer Savage From: dyer stickney <dstick6963 @aol.com> Sent: Wednesday, January 07, 2015 9:00 PM To: Council Subject: Hillbrook school Hillbrook school has a fine reputation in the present as well as past. Please consider the increase in students. Without increasing traffic what is the issue? I would remind the good people that are crying the loudest that when they bought their homes they knew full well having Hillbrook as a neighbor. With continued respect, Dyer Stanford Stickney 408_507 -9062 This Page Intentionally Left Blank The Los Gatos Planning Commission Town of Los Gatos no E Main St. Los Gatos, CA. Attn: Mayor Marcia Jensen January 7, 2015 Dear Ms Jensen, RECEIVED JAN - 7 2015 TOWN OF LOS GATOS PLANNING DIVISION My name is Jennifer Hall. I am a current resident of Saratoga and a proud parent of a recent Hillbrook grad and a current 6`h grader. 1 wanted to begin by thanking you for approving Hillbrook's request to add an additional 99 students to our community. This will be highly beneficial to Hillbrook's community. Unfortunately, the 880 maximum all day car count is unreasonable. if we had an all day average of 880 instead of a cap, Hillbrook could comfortably add these students without impacting the way our school functions without adding any new traffic to the neighborhood. An 880 cap doesn't allow Hillbrook to function as a normal school where parents can watch their child play football or basketball, or come to hear their children sing or perform in a play. An 880 average accounts for heavier days and lighter days that are part of any normal school month. I am writing to request that you change the cap to an average daily car count. My family and 1 moved to the area 6 years ago from Massachusetts. We spent our first year living near downtown Los Gatos. It was a magical year for us. We are avid walkers and we thrived on walking to town for dinners and shopping. Although we eventually bought our house in Saratoga, we still feel that Los Gatos is our first home. We continue to love participating in all of the "crazy" Los Gatos events that make this town so special. Halloween on Tate Street and the Holiday parade are two such events that we wouldn't miss. It was difficult for my kids to leave their school and friends in Massachusetts, but they fell in love with Hillbrook the minute they stepped on campus. Our whole family loves the school. The community is warm and welcoming. We feel so lucky to be a part of that community; that smaller community within the larger community of Los Gatos. We feel so lucky to have found both of these wonderful little pieces of utopia. Of course, we have always carpooled at the request of our school. We follow the rules, and are courteous to the neighbors. We recognize that we, Hillbrook and the neighboring homeowners, are all so lucky to be part of the larger community of Los Gatos. Hillbrook feels this sense of community with our neighbors and is trying to accommodate the neighbors and the town. Unfortunately, it seems that Hillbrook has been faced with the car cap which is one of the strictest requirements by our town; far stricter than required of any other school in Los Gatos. We plan to continue to bus and carpool as much as possible to ease the traffic on Marchmont. 1 feel that we are being very accommodating and respectful of this community that we love. We hope that respect will be reciprocated. Please remember that we, at Hillbrook, are proud to be a part of the larger Los Gatos community and hope that Los Gatos will recognize that our request is very reasonable. Thank you for your consideration. Sincerely, Jennifer Hall 15121 Pepper Lane Saratoga, CA Los Gatos Town Council RECEIVED 110 E. Main Street Los Gatos, CA 95030 JAN - 7 2015 Attention: Mayor Marcia Jensen & Members of Town Council TOWN OF LOS GATOS PLANNING DIVISION Re: CUP Application of Hillbrook School Dear Mayor Jensen: My name is Vlado Herman. I currently am a member of Hillbrook's Board of Trustees, a Hillbrook parent and a long -term resident of Los Gatos. My family moved to Los Gatos ten years ago; we were attracted to the open- minded community that took pride in its downtown and place in Silicon Valley history. We chose to live in the Almond Grove district for its downtown proximity and park access. However, with this location we need to tolerate increased traffic from annual events such as the Cat's Hill race and Halloween, in addition to daily traffic to St. Mary's School and general Downtown activity. This balance is simply part of living in Los Gatos. We love the vibrancy of downtown and the diversity of our shops, services and restaurants; we need the inflow of non - residents to support our businesses and the daily ways of life in Los Gatos. Our family recently completed a full restoration project that will serve as our home for many decades to come. We have many Hillbrook families who reside in our neighborhood and utilize the school bus to get our children to school every day, families who were attracted to Los Gatos because of the wonderful public and private school options for their children. It is unfortunate that of late fellow Los Gatos families are creating an us- versus -them campaign. Hillbrook is one of many institutions that have made our town so special and what brings new families to our town every year. I didn't move to Los Gatos to create an imaginary wall where certain residents would not be welcome. Hillbrook was founded in 1935 as a boarding school for wards of the state, and continues to foster an inclusive community. We should ensure that Los Gatos remains a vibrant, open community that attracts wonderful families of all backgrounds for generations to come. I hope we remain open- minded to positive change at Hillbrook and elsewhere in Los Gatos. Please contact me with any questions or comments. Sincerely, v6aalo heivo Vlado Herman 235/237 Glen Ridge Avenue Los Gatos, CA 95030 RECEIVED F- }c�r�d ��1i�erea� TO: Los Gatos Town Council JAN 0 i 2015 FROM: Dennis McEvoy MAYOR &TOWN COUNCIL 81 Reservoir Road, Los Gatos 95030 DATE: January 7, 2015 SUBJECT: Proposed Traffic Compromise for Hillbrook School CUP The traffic generated by Hillbrook School is a contentious issue that has plagued the Marchmont Road neighborhood for the past 15 years or more. It is time for a compromise that makes the traffic measurable and predictable for the homeowners in this area. It also needs to allow Hillbrook to maintain the character of the school which includes significant parent involvement in their children's education. I'd like to outline a potential compromise based on the changes that the two parties have requested to the existing CUP. I'll start with a list of the key points in the compromise and then follow with detail on how each of these contribute to the compromise. • Full daily car trip counts rather than peak hour exit counts • Car trip limitations based on average counts • Increase in the number of students to 414 with no increase in traffic • Control and decrease of the traffic during the summer • Outside auditing of traffic counts which are conducted every day • No restrictions on who may be in a vehicle (e.g. outside educators, students from other schools) • Limit of 880 cars trips on average per day, calculated 4 times during the school year • Daily maximum limit of 1150 car trips • Only days when the school is conducting full classes included in the average • Summer limit of 440 average and 575 maximum car trips per day • Financial penalty of $1000 per car for each violation of the average or maximum limits The neighbors want a full day limitation on car trips rather than a peak hour limitation since they are potentially impacted by traffic for the entire day. Hillbrook would like any limitation to be for an average number of cars, not a maximum, since the amount of car traffic to the school is variable. There are fewer cars on sunny days when some students walk and ride their bikes and more cars when it is raining. Some days have parents coming to the campus to see their student playing an after school sport. Other days there are no sports. Both the requests for an average count and a full day count are reasonable and should be adopted. Hillbrook has requested an increase in the number of students in order to provide a better education and social experience for the students in grades 6 -8. While Hillbrook initially requested an approximately 10% increase in traffic, they have agreed to no increase in traffic if this request is granted. The neighbors want a limitation in traffic for the summer and for that limitation to be less than during the school year. Both of these requests are reasonable and do not add any additional traffic to the neighborhood, and in fact will control and lessen the traffic during the summer. The neighbors want outside auditing of the car trip counts every day, not just two designated periods during the school year. They also want severe financial penalties if the car counts are exceeded. Hillbrook wants to be able to conduct its business of educating students without undue restrictions on what it can do, other than keeping the count of car trips below the agreed upon average value. With outside auditing and financial penalties, the neighbors will enjoy predictable levels of traffic and there is no need for restrictions on who might be in those cars (students, teachers, outside educators, parents, students from other schools, etc.) The neighbors would like the traffic to and from Hillbrook to be decreased from current levels. The proposed levels from some of the neighbors are so low they would result in parent access to the campus being limited to carpooling their children to school. There is no room in these proposals for driving to the campus to volunteer in the classroom mid -day or see a basketball game in the afternoon. Hillbrook would like no limitations on car trips so it could go about its business without having to worry about how many car trips each activity at the school might generate. Neither of these extremes are realistic given the situation. My proposed compromise is that the car trips be limited to the current level — no increase and no decrease. So how do we establish that level? We need to first understand the restrictions of the current CUP that Hillbrook has been operating under for the past 13 years. Hillbrook is restricted to a maximum of 165 car exits from the campus during each of two designated approximately one hour periods — one during the morning and one during the afternoon. There are no other restrictions. We need to translate that number into the number of car trips in and out of the campus for the new measurement system. 165 exits in the morning translates into 330 car trips, and the same is true for the afternoon. Thus the current CUP allows for 660 car trips during those two periods. Teachers and staff need to arrive before the students and leave after them. With approximately 70 teachers and staff, that is another 140 car trips, for a total thus far of 800. But allowances also need to be made for parents volunteering in classrooms, parents attending their child's after school sporting event, the postman, UPS driver, food delivery trucks for the school cafeteria, etc. We can easily see that the 880 car trip maximum proposed by the Planning Commission is not feasible for the current level of enrollment at Hillbrook since it only allows for 40 additional cars (80 car trips) to access the campus the entire rest of the day. So what should the number be? A compromise would be to limit the number of car trips to the daily average of 880 that was measured by the town around the time this revised CUP process began several years ago. The neighbors will not be subjected to any increase in traffic and Hillbrook can continue to operate the school without imposing limitations on parent involvement that would significantly change the character of the school. However Hillbrook will have to accommodate the additional restrictions of all day counts, financial penalties and reduced summer traffic imposed by the revised CUP. If there is the desire to also impose a daily maximum car count, it needs to be high enough to allow for parents to attend school events. I propose 1150 as the maximum, which is 30% above the average. Keep in mind that if Hillbrook experiences a day with 1150 car trips, they will need to have a day with 610 car trips or 27 days with 870 car trips in order to maintain the daily average at 880 or below. How should the average of the daily total car trip counts be calculated? First, it needs to be averaged over a long enough period that if there is a week of rainy days that result in 100 more daily car trips from 25 families who normally walk or bike to school that Hillbrook doesn't incur financial penalties. And it needs to exclude abnormally low car count days such as "teacher in service' days when most of the students are not on campus. Fortunately these days are predictable and can be found on the annual school calendar. I propose that the average be calculated 4 times during the school year, and that each period contain at least 30 "normal" school days in the count. During the summer the car trip allowances would be halved: 440 average and 575 maximum. Only days when Hillbrook was conducting a summer program would be included in the count and the average would be for the entire summer period. The financial penalties need to be high enough to ensure that Hillbrook is managing its car count on an ongoing basis. The proposed number of $1000 per car certainly seems high enough, if not excessive. This penalty would be imposed for both single day violations of the 1150 maximum and average car count violations during any of the 4 periods used to calculate the average daily count. For example, if there were 1200 car trips on a particular day Hillbrook would be fined $50,000. And if the average daily count for one period was 900 car trips they would be fined $20,000. The nature of compromise is that no party gets everything they want. But by including the most important requests from each party in the final agreement, there is the chance to satisfy the majority of the people involved. Hopefully making the traffic around Hillbrook more predictable and subject to outside audits and fines will over time lessen the contentiousness that has plagued this neighborhood for too long. Jennifer Savage From: Andrew Miller <milleraj1960 @comcast.net> Sent: Thursday, January 08, 2015 6:22 AM To: Council Subject: Hillbrook school While I currently reside in Saratoga, I own a rental home in Los Gatos, and my family moved to Los Gatos in 2000, so our children could be closer to Hillbrook. We have 2 children who are Hillbrook alumni who are both in college: one studying at the Boston Conservatory and one studying at the University of the Arts in Philadelphia. Hillbrook provided our children with a strong, well- rounded education that prepared them for success at both Bellarmine and Mitty high schools and in college. My son discovered his love for performing in the 8th grade play, which eventually led him to BoCo. While there, my kids religiously carpooled with at least one other family, so our car always had at least 3 children in it, to respect the neighborhood. I have never seen a school go to such great lengths to respect its neighbors. The environmental impact report shows no negative impact from the proposed school expansion, so the town council should approve it. Hillbrook is an asset to the town of Los Gatos. Let it thrive. Best regards, Andrew Miller Sent from my iPad Jennifer Savaae From: David Rossi <david @tuckerenginc.com> Sent: Thursday, January 08, 2015 8:56 AM To: Council Subject: Hillbrook Mayor Jensen and Council — I am not a Los Gatos Resident, nor parent of a child at Hillbrook. I grew up and reside in Saratoga, making me a cousin of Los Gatos. I am passionate about this area as I am native to it. I am a former business owner in Los Gatos, which moved to Campbell. Hillbrook is an institution that sets Los Gatos apart from Saratoga and other cities. It has a long and exemplary reputation and history in this area. I am still jealous of my Los Gatos friends who had the opportunity to attend Hillbrook. Growth for any business, Town, school or University is important. Hillbrook has clearly displayed a strong and unyielding ability to work with neighbors, which is predates by decades, the town and parents of students to address community concerns. I strongly urge the Town to work with Hillbrook and provide them with their request on the expansion of their conditional use permit. Denial, to me, would be viewed as the City's alignment with the few that have vocalized selfish demands. This alignment is neither beneficial for the City's goals nor mutually beneficial for anyone but neighbors who bought a home near a school that was already there. The reverse would be like Hillbrook asking the neighbors to NOT have more children as that would cause more traffic to the neighborhood and Hillbrook. David Rossi - TUCKER ENGINEERING 37 South 4th Street Campbell, CA 95008 408 - 395 -0802 phone 408 - 888 -2571 cell Jennifer Savage To: Janette Judd; janety.ehrhardt96 @gmail.com Subject: RE: Hillbrook School CUP application From: Janet [ mailto :ianety.ehrhardt96C&gmail.com] Sent: Thursday, January 08, 2015 10:09 AM To: Council Subject: Hillbrook School CUP application Dear Town Council, The FACTS... Hillbrook is bringing way too many can and trucks into our neighborhood. They come via Los Gatos Boulevard. Los Gatos Blvd. is getting more and more traffic due to overdevelopment. The parents get fmstmted and cut through on any street to avoid the congestion on LG Blvd. Many take Fillmer Ave. to avoid the stoplight at Kennedy Rd. They take Stoneybrook, Hilow, etc. They all end up on a dead -end street that was not designed for this many vehicles. OR, they drop their kids part way into the school so that they board a bus in an unsafe manner causing congestion in a different location. Or, they drive part way and let their kids walk up Marchmont on a poorly designed unsafe curving road with no sidewalks. This, all to reduce the number of trips counted on Marchmont. SOLUTION: Distribute half of the traffic to the only safe and sane entrance.... Ann Arbor Way. Ann Arbor is straight, wide, and has sidewalks. It comes directly from Shannon Rd. which can be adequately managed. It is up to the Town of Los Gatos to keep Hillbrook kids and our kids safe. Do the right thing and deny Hillbrook's request to increase enrollment. Ensure that the school abides by the provisions of the 2001 CUP. Our residents expect all CUP's to be enforced. This is the job of the Town Council and its staff. Thank you, Janet Ehrhardt 62 Fillmer Ave., Los Gatos This Page Intentionally Left Blank January 8, 2015 Los Gatos Town Council 110 E. Main Street Los Gatos, CA 95030 RECEIVED JAN -8 2015 TOWN OF LOS GATOS PLANNING DIVISION Dear Mayor Jensen, Vice Mayor Spector, and Council Members Leonardis, Sayoc, and Rennie: As some of you have indicated that you like to see people's comments ahead of time, I'm sending along the remarks I plan to make at the Town Council meeting on January 13. Sincerely, Barbara Dodson Good evening. My name is Barbara Dodson and I live on Marchmont Drive. Please reject Hillbrook's application for more students. Furthermore, please begin administrative proceedings to open up the current CUP with the goal of clarifying its intent and provisions. However, if you decide to move forward with the Hillbrook application, please stick with the use of strict traffic limits. Don't agree to averaging. Hillbrook is perfectly capable of keeping its traffic below 781 daily trips. It just has never tried. If Hillbrook requires full participation in a mandatory traffic management program and plans for days with large activities, it can easily meet the 781 normal goal and the special -day goal of no more than 1,000 trips. Averaging is not an "industry norm." It's a norm for analyzing projects, but in general, schools use limits. Harker uses limits. Menlo School uses limits. So do the Archer School and Woodland Hills in southern California. Crystal Springs in Belmont offered to use limits when it applied for a new facility. The one school we know of that does use averaging, the Bentley School, has had endless problems. Neighbors have filed numerous complaints. Instead of focusing on reducing car trips, the school focuses on "gaming the averages." We want a system that works, not a system that continues to create problems between the school and neighborhood. Here are other reasons to reject averaging. 1. Setting a limit encourages ongoing, daily traffic mitigation. Averaging encourages a school to look for loopholes, exceptions, and work - arounds. 2. Averaging creates uncertainty. Residents would like to know what kind of traffic to expect from day to day and therefore want absolute daily limits. 3. Averaging subjects residents to an impaired residential zone approximately half the time. 4. Averaging overburdens the Town's resources by creating an overly complicated system. The simple approach —at 781 you are in compliance, at 782 you are NOT — allows for much easier enforcement. 5. Averaging will res%lt in extreme levels of traffic that are then balanced by carefully orchestrated days of low traffic, just to achieve the average. If you decide to move forward with Hillbrook's application, please also take the time to look at the Ann Arbor option. It's unfair to ignore this as Planning Commission did. You can't force Hillbrook to use Ann Arbor as it should be used — for pedestrians and bicyclists and for some vehicle traffic. But you CAN create a condition stating that the Ann Arbor access is open to pedestrians, bicyclists, and vehicles IF Hillbrook chooses to use it. If it's necessary to have a study of the impact of opening this access, please ask for the study. This time, do what is right. Do what is fair. Do what makes the neighborhood safer as a whole. If the current administration doesn't want to use this access, so be it. But to keep traffic at a normal level on the Marchmont side, please limit traffic at the Marchmont gate to 481 daily trips. This combined with our normal street traffic of 324 keeps our street from becoming a severely impacted residential environment. I ask that you uphold the General Plan, recognize that Hillbrook's impacts need to be limited, and that your priority should be to help us retain the low density residential nature of our neighborhood. Thank you, as always, for your hard work and public service. V � O 4-J O •� V to co ��0 p O L. 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