Attachments 20-21Vision That Moves Your Community
Transportation
Consultants MEMORANDUM
Pleasanton
4305 Hacienda Drive
Suite 550
Pleasanton, CA
94588 -8526
925.463.061 I
925.463.3690 fax
Fresno
S 16 W. Shaw Avenue
Suite 200
Fresno, CA
93704 -2515
559.325.7530
559.221.4940 fax
Sacramento
980 Ninth Street
16a, floor
Sacramento, CA
95814 -2736
916.449.9095
San. Rosa
1400 N. Dutton Avenue
Suite 21
Santa Rosa, CA
954014643
707.575.5800
707.575.5888 fax
tjkm @tjkm.com
www [jkon corn
Date: October 6, 2013
To: Jessy Pu, P.E. Project No.:
From: Vishnu Gandluru jurisdiction:
Subject: Hillbrook School Driveway Counts — Fall 2013
a
NOV T ? 2013
TOWN OF LOS GATOS
PLANNING DIVISION
021 -094 T005
Los Gatos
The purpose of this memorandum is to present a summary of Hillbrook School driveway counts
conducted during Fall 2013. This private school is located at 300 Marchmont Drive in the Town of
Los Gatos. AM and the PM peak hour counts were conducted on October 24, 2013.
iod
Vehicles In
Vehicles Out
16
4
=TOTALS
75
47
37
50
7
7
135
108
PM Peak Period
Vehicles In
Vehicles Out
2:30 — 2:45
21
8
2:45 — 3:00
41
25
300-3-15
29
43
3:15 — 3:30
19
37
3:30 — 3:45
6
10
TOTALS
116
123
Please do not hesitate to contact us if you have further questions.
ATTACHMENT 2 0
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LNI Vision That Moves Your Community
RECEIVED
Transportation HAF —,/ 114
Consultants MEMORANDUM TOVyN OF LOS PLANNING D VSIONs
Pleasanton
4305 Hacienda Drive
suim 550
Pleasanon. CA
94588 -8526
925.463.0611
925.463.3690 fax
h esno
516 W. Shaw Avenue
Suite 200
Fresno. CA
937042515
559.325.7530
559.221.494D fax
sacvamento
980 Ninth sweet
16a FRwr
Sacramann. CA
95814 -2736
91 "9.9095
San. Roo
140D N. Du ii Avemre
Suite 21
Santa Rosa, CA
95401 -4643
7075753800
707.575.5888 fax
ykm�[jkm.cam
v.ww.tjkmx m
Date: June 2, 2014
To: Jessy Pu, P.E.
From:
Subject:
Project No.:
Vishnu Gandluru jurisdiction:
Project Lead Engineer
Hillbrook School Driveway Counts — Spring 2014
021 -094 TO 14
Los Gatos
The purpose of this memorandum is to present a summary of Hillbrook School driveway counts
conducted during the spring of 2014.
Hillbrook School (a private k -8 school) is located at 300 Marchmont Drive in the Town of Los
Gatos. As per Conditional Use Permit (CUP) requirements for the school, AM and the PM peak
period driveway counts were conducted on May 22, 2014, which is a regular school day session as
per the School's calendar.
AM Peak Period
Vehicles In
Vehicles Out
7:30 — 7:45
36
14
7:45 — 8:00
68
45
8:00 — 8:15
27
35
8:15 — 8:30
3
6
TOTAL
134
100
PM Peak Period
Vehicles In
Vehicles Out
2:30 — 2:45
13
6
2:45 — 3:00
22
17
3:00 — 3:15
33
28
3:15 — 3:30
18
42
3:30 — 3:45
9
17
TOTAL
95
110
Please do not hesitate to contact us if you have questions.
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TJKM,I
Transportation
Consultants
Pleasanton
4305 Hacienda D,.e
Suite 550
Pleasanton. CA
94588 -8526
925.463.0611
925.463.3690 fix
Fresno
516 W. Shaw Avenue
Surce 200
Fresno, CA
93704 -2515
559.325.7530
559.221.4940 fax
Sacramento
980 Ninth Street
16m Floor
Samsn,nto, CA
958142736
916.449.9095
San. Rosa
1400 N. Dutton Avenue
Suite 21
Sam Rosa. CA
95401-4643
707.575.5800
707.575.5888/ ax
gkm@gknn tom
www.tlkm.com
Vision ThaL Moves Your Commumry
MEMORANDUM
Date: December 22, 2014
To: Jessy Pu, P.E. Project No.:
From: Vishnu Gandluru Jurisdiction:
Project Engineer
Subject: Hillbrook School Driveway Counts— Fall 2014
RECEIVED _
JAN - 5 2015
TOWN OF LOS GATOS
PLANNING DIVISION
021 -094 T016
Los Gatos
The purpose of this memorandum is to present a summary of the driveway counts conducted at
Hillbrook School in the Town of Los Gatos during the fall of 2014.
Hillbrook School (a private k -8 school) is located at 300 Marchmont Drive in the Town of Los Gatos.
As per the Conditional Use Permit (CUP) requirements for the school, driveway counts were
conducted on December 9 ", 2014 during the AM and PM peak, which is a regular school day
session as per the School's calendar. The table below summarize the driveway counts conducted
by TJKM Transportation Consultants.
AM Peak Period
Vehicles In
Vehicles Out
7:30 — 7:45
25
5
7:45 -8:00
55
36
8:00 — 8:15
25
18
8:15 -8:30
10
12
TOTAL
lis
71
PM Peak Period
Vehicles In
Vehicles Out
2:30 — 2:45
14
5
2:45 -3:00
27
19
3:00 — 3:15
21
20
3:15 — 3:30
20
33
3:30 — 3:45
15
25
TOTAL
97
102
Please do not hesitate to contact us if you have questions.
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Draft Resolution to
be modified by Town
Council deliberations
and direction.
RESOLUTION 2015-
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
DENYING APPEALS OF THE DECISION OF THE PLANNING COMMISSION AND
APPROVING A REQUEST TO MODIFY A CONDITIONAL USE PERMIT TO
INCREASE SCHOOL ENROLLMENT AND MODIFY OPERATIONS OF AN
EXISTING PRIVATE SCHOOL ( HILLBROOK SCHOOL) ON PROPERTY ZONED
HR -1.
CONDITIONAL USE PERMIT APPLICATION: U -12 -002
ENVIRONMENTAL IMPACT REPORT: EIR -13 -001
PROPERTY LOCATION: 300 MARCHMONT DRIVE (APNS: 532 -10 -001 AND 532 -11-
011)
PROPERTY OWNER/APPLICANT /APPELLANT: HILLBROOK SCHOOL/MARK
SILVER; APPELLANT: PATTI ELLIOT (AND OTHERS)
WHEREAS, this matter came before the Town Council for public hearing on January
13, 2015, and was regularly noticed in conformance with State and Town law.
WHEREAS, the appellants have filed appeals of the decision of the Planning
Commission approving a request to modify a Conditional Use Permit to increase school
enrollment and modify operations of an existing private school (Hillbrook School) on property
zoned HR -1.
WHEREAS, on September 24, September 30, and October 6, 2014, the Planning
Commission held public hearings and considered a request to modify a Conditional Use Permit
to increase school enrollment and modify operations of an existing private school (Hillbrook
School) on property zoned HR -1. The Planning Commission certified the Final Environmental
Impact Report (EIR) and approved the request with conditions.
WHEREAS, Town Council received testimony and documentary evidence from the
appellants and all interested persons who wished to testify or submit documents. Town Council
considered all testimony and materials submitted, including the record of the Planning
Commission proceedings and the packet of material contained in the Council Agenda Report for
ATTACHMENT 2 1
their meeting on January 13, 2015, along with any and all subsequent reports and materials
prepared concerning this application.
WHEREAS, Council finds that the Planning Commission did not err in its decision in
that the issues raised in the appeals were evaluated; potential project impacts were adequately
addressed in the EIR and during the public hearing process; and conditions placed on the project
are reasonably related to the increase in student enrollment.
NOW, THEREFORE, BE IT RESOLVED:
1. The appeals of the decision of the Planning Commission approving a request to
modify a Conditional Use Permit to increase school enrollment and modify operations of an
existing private school (Hillbrook School) on property zoned HR -1 are denied.
2. The Final EIR is certified as complete and compliant with the California
Environmental Quality Act. More specifically, the Town Council finds that (1) the Final EIR has
been prepared in accordance with the requirements of CEQA and the State CEQA Guidelines;
(2) the Final EIR was presented to the Town Council, which has reviewed and considered the
information contained therein; and (3) the Final EIR reflects the independent judgment and
analysis of the Town.
3. The decision of the Planning Commission is upheld and the Conditions of
Approval attached hereto as Exhibit A and are hereby adopted as the Conditions of Approval for
this permit.
4. The decision constitutes a final administrative decision pursuant to Code of Civil
Procedure section 1094.6 as adopted by section 1.10.085 of the Town Code of the Town of Los
Gatos. Any application for judicial relief from this decision must be sought within the time
limits and pursuant to the procedures established by Code of Civil Procedure section 1094.6, or
such shorter time as required by other state or federal laws.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 13`" day of January, 2015, by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
N:\ DEVT ESOS 2015', Murcivnont3OO _DcnyAl,peilUplio]dPCDe ision.d(cx
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CONDITIONS OF APPROVAL — October 6, 2014
300 Marchmont Drive
Conditional Use Permit U -12 -002
Environmental Impact Report EIR -13 -001
Requesting approval to modify a Conditional Use Permit to increase school enrollment and
modify operations of an existing private school (Hillbrook School) on property zoned 1111-1.
It has been determined that this matter may have a significant impact on the environment
and an Environmental Impact Report (EIR) has been prepared as required by the
California Environmental Quality Act (CEQA). APNs 532 -10 -001 and 532 -11 -011.
PROPERTY OWNER/APPLICANT: Hillbrook School/Mark Silver
TO THE SATISFACTION OF THE DIRECTOR OF COMMUNITY DEVELOPMENT:
Planning Division
1. APPROVAL: This application shall be completed in accordance with all of the conditions
of approval listed below. Any changes or modifications shall be approved by the
Community Development Director, the Development Review Committee, the Planning
Commission, or Town Council, depending on the scope of the changes.
2. EXPIRATION: The Master Plan approved May 7, 2001 (Resolution 2011 -048) is vested.
The Conditional Use Permit modification will expire two years from the approval date
pursuant to Section 29.20.320 of the Town Code, unless the approval has been vested.
Operation of the school is considered vesting.
3. USE AND HOURS OF OPERATION: The approved use is a junior kindergarten (JK)
through eighth grade (8`h) private school, including activities associated with operations of
a JK through 8th private school listed in the table below and subject to the limitations
contained within these conditions of annroval.
Hillbrook's Permitted Activities
Activity Type
Description
Hours
Days of the
Time of Year
Week
School
Instruction to children in
7 :30 a.m. to
Monday
Mid - August to
Instruction
junior kindergarten through
6:00 p.m.
dough
Mid -June
grade eight
Friday
Programs including but not
limited to dance, Lego
After class,
Monday
After School
engineering, woodworking,
up to
through
Mid - August to
Activities
Spanish, and drama for
6:00 p.m.
Friday
Mid -June
enrolled Hillbrook
students.
EXHIBIT A
ofAttachment Z'1
1
Hillbrook's Permitted Activities
Activity Type
Description
Hours
Days of the
Time of Year
Week
Mid - August to
After School
Any sports, competitive or
Mid -June.
Sports and
not, and other competitions
After class,
Monday
Maximum five
Other
with at least one
up to 6:00
through
times per week.
Competitions
participating team from
p.m.
Friday
No more than
Hillbrook
three outdoor
events.
After School
Childcare for students
After class,
Monday
Mid - August to
Care
enrolled at Hillbrook
up to 6:00
through
Mid -June
School
p.m.
Friday
Board of Trustees
meetings, Hillbrook
Monday
Daytime
School Parent Council
7:30 a.m. to
through
Year -round
events
meetings, speakers for
6:00 p.m.
Friday
Hillbrook parents, speakers
for Hillbrook faculty
Including but not limited to
back to School Nights,
Hillbrook parent education
6:00 p.m. to
Evening/
programs, Hillbrook
9:00 P.M.
Monday
Nighttime
School Parent Council
(vehicles off
through
Mid - August to
Events
meetings, winter holiday
campus by
Friday
Mid -June
concert, Family Fun Night.
9:30 p.m.)
Maximum of ten per
calendar year.
7:30 a.m. to
Open House
One weekend Open House
9:00 p.m.
(vehicles off
Saturday and
October
per calendar year.
campus by
Sunday
9:30 p.m.)
A tournament is a series of
7:30 a.m. to
Volleyball and
contests /matches /games
9:00 P.M.
Three Saturdays
Basketball
between two or more
(vehicles off
Saturday
per Academic
Tournaments
schools/teams one of which
campus by
Year
must be Hillbrook School.
9:30 p.m.)
Hillbrook's Permitted Activities
Activity Type
Description
Hours
Days of the
Time of Year
Week
8:00 a.m. to
Monday
5:00 P.M.
through
Including but not limited to
Friday
gardening and janitorial
Grounds and
services. These activities
Saturday and
facilities
do not count against the
Sunday,
Year Round
maintenance
maximum ten per calendar
except that
year for evening/nighttime
9:00 a.m. to
no outdoor
events.
4:00 p.m.
grounds
maintenance
on the
weekends.
7:30 a.m. to
Hillbrook
9:00 P.M.
faculty /administrator work,
(vehicles off
Academic Year
Hillbrook
including Hillbrook
campus by
Monday
Faculty/
faculty /administrator
9:30 p.m.)
through
Administrator
Weekday
meetings is permitted after
Friday
7:30 a.m. to
Work
hours during the weekdays,
6:00 p.m.
but must conclude by 9 :00
(vehicles off
Summer
p.m.
campus by
6:30 p.m.)
Hillbrook
Weekend work for
7 :30 a.m. to
Faculty/
Hillbrook faculty and
6:00 p.m.
Administrator
Hillbrook administrators.
(vehicles off
Saturday and
Academic Year
Weekend
No classes instruction
campus by
Sunday
Only
Work
meetings, conferences or
6:30 p.m.)
other group activities.
Hillbrook -run programs
including but not limited to
Summer
soccer camp, Camp Acorn,
7 :30 a.m. to
Monday
Mid -June to
Program
drama camp, Spanish
6:00 p.m.
through
Mid- August
immersion camp, and
Friday
Breakthrough Silicon
Valley.
3
Hillbrook's Permitted Activities
Activity Type
Description
Hours
Days of the
Time of Year
348
2016/2017
Up to 33
WL Week
2017/2018
7:30 a.m. to
414
9:00 P.M.
(vehicles off
Academic Year
campus by
Professional
Development
Training for Hillbrook
parents and Hillbrook
faculty only.
9:30 m.
p )
Monday
through
Friday
7:30 a.m. to
6:00 p.m.
(vehicles off
Summer
campus by
6:30 p.m.)
4. NUMBER OF STUDENTS: The maximum number of yearly enrolled Hillbrook students
shall be limited to 315 plus enrollment increases beginning Academic Year 2015/2016 and
shown in the table below, provided Hillbrook School meets the maximum daily count of
880 trips based on monthly monitoring and compliance for the first year, every two months
for the second year, and every three months thereafter:
Enrollment Increases
Academic Year
Maximum
Enrollment Increase
Maximum
Enrollment
2015/2016
Up to 33
348
2016/2017
Up to 33
381
2017/2018
Up to 33
414
Note: Any enrollment increase not taken in a given year may be carried forward to the
following Academic Year. The maximum number of students includes all concurrent
programs conducted at the same rime.
5. NUMBER OF EMPLOYEES: Maximum number of employees /teachers /interns /student
teachers /contract workers shall not exceed 80. If parking is required to accommodate
guests, visitors, or events, staff shall be limited to a number that can be accommodated
based on Town Code parking requirements. Of this number, the afterschool maximum
number of employees on site during activities in the gymnasium which draws an audience
shall not exceed.
6. DELIVERY HOURS: Deliveries shall only occur between 7:00 a.m. and 5:30 p.m.,
Monday through Friday.
7. THIRD PARTY USE /RENTAL/LEASE: Any third party use, rental, and/or lease of the
campus is prohibited. It is not a third party use if the entity is under contractual agreement
with Hillbrook School and payments for participation in the activity are paid directly to
4
Hillbrook School.
8. MAXIMUM NUMBER OF DAILY VEHICLE TRIPS: The total number of vehicles
entering and exiting the campus shall not exceed 880 vehicles pursuant to the following:
a. Evaluation shall include all days except for days when no school or activities are
held.
b. Exception: The school may select 10 days per year to remove from the maximum
calculation in recognition of evening/nighttime events, which are not representative
of typical daily operations, consistent with this Conditional Use Permit.
9. MAXIMUM DAILY TRIPS MONITORING: At the applicant's expense, the maximum
daily trips will be monitored in the following manner:
a. An electronic, underground counter shall be installed that transmits vehicle counts to
a third party.
b. The third party shall send the data to the Town every month for the first year, every
two months for the second year, and every three months thereafter.
c. The Town's traffic consultant shall review the trip count data to determine
compliance with the Maximum Number of Daily Vehicle Trips.
d. The Town shall invoice the applicant to pay for the traffic consultant's work.
e. This monitoring is required for the duration this Conditional Use Permit is in effect.
10. NEIGHBORHOOD COORDINATION: The applicant shall communicate and coordinate
with neighborhood in the following ways:
a. A neighborhood newsletter shall be provided by mail, email, and/or on a publicly
accessible area of the Hillbrook School website.
b. A schedule of events shall be provided to the neighborhood, by posting on the
Hillbrook website accessible to the public, at the beginning of every school year. The
applicant shall mail the schedule of events to the neighbors at the beginning of the
school year.
c. The applicant shall conduct a quarterly neighborhood meeting facilitated by an
outside consultant experienced in facilitation of groups with competing interests and
viewpoints. The purpose of the meeting is to engage the surrounding neighborhood
in discussion related to the operation of the school site and any concerns the area
residents may have. Notification of the neighborhood meeting shall include notices
mailed to owners and occupants on upper and lower Marchmont Drive, its adjacent
courts, Hilow Road, Stonybrook Road, Englewood Avenue, Robin Way, Cardinal
Lane, Topping Way, Ann Arbor Drive, and Wollin Way. A list of attendees with
addresses shall be kept by the facilitator and a written report of discussion points shall
be provided to the school and to interested neighbors, and posted on the school
website. Items for discussion shall be accepted electronically up to 72 hours prior to
a meeting.
d. Any resident wishing to receive notifications by mail and/or email can submit a
written request to the Hillbrook School Traffic Coordinator.
11. NEIGHBORHOOD COMMITTEE: The applicant shall establish a Neighborhood
Committee comprised of two Hillbrook School Trustees, the Head of School, the Traffic
Coordinator, and four representatives from the neighborhood. The Neighborhood
Committee shall meet monthly for the first 24 months to discuss issues of concern. The
meeting minutes will be posted for the public or the Town's review on the Hillbrook
School website. The committee shall agree to a revised meeting schedule after the first 24
5
months.
12. TRANSPORTATION DEMAND MANAGEMENT PLAN: The applicant shall
implement all measures in the Transportation Demand Management Plan (attached as
Exhibit A) prepared by Nelson/Nygaard and dated September 14, 2012. Any revisions to
the plan shall require review and approval by the Director of Community Development and
the Town Engineer.
13. PARKING: All parking shall be accommodated onsite. Parking at and shuttling from
Calvary Church is permitted provided Calvary Church's Conditional Use Permit continues
to allow it.
14. PICK -UP AND DROP -OFF AREA: The pick -up and drop -off area must be maintained
with five (5) lanes.
15. GYMNASIUM DOORS AND WINDOWS: The loading doors on the Ann Arbor side
shall be closed at all times whenever activities are being held inside the gymnasium. The
other doors and windows in the gymnasium shall be allowed to remain open during
activities.
16. EMERGENCY ACCESS ROAD: The emergency access road to Ann Arbor Drive shall
not be opened up at any time to public or school use. The road may be used for
construction access only if it is part of approved construction plans for an Architecture and
Site application.
17. MUSIC: Music from live bands shall not be amplified. One amplified DJ event is
permitted per year.
18. NOISE BARRIER: If desired by the homeowners of 183 and 185 Longmeadow Drive, in
order to reduce excess noise from playground activity at the school, a six -foot high
acoustically - effective barrier shall be constructed along the property line contiguous with
183 and 185 Longmeadow Drive. The barrier height is in reference to the nearest
playground ground elevation. The applicant shall submit building permits for the noise
barrier.
19. SQUARE FOOTAGE: The maximum structural square footage is 55,715 square feet as
approved by the Master Plan on May 7, 2001 (Resolution 2011 -048). The existing campus
is currently 52,683 square feet and an additional 3,032 square feet is permitted in the
library and cafeteria/art classrooms with an approved Architecture and Site application.
20. BUILDING FOOTPRINTS: The footprints of the future buildings may be required to be
modified during the Architecture and Site approval process to reduce tree impacts.
21. NONCOMPLIANCE PROCESS: If Hillbrook violates any of the conditions of approval,
staff shall enforce the Conditional Use Permit pursuant to the Town Code, or a new
compliance process established by Town Council, whichever is more restrictive.
22. PENALTIES FOR EXCEEDANCES OF THE MAXIMUM DAILY TRIP CAP:
a. If the Town's Traffic Consultant's review of the trip cap monitoring reports reveals that
the number of trips exceeds the maximum daily trip cap, the applicant shall pay a
penalty of $1,000.00 per excess trip.
b. If the Town's Traffic Consultant's review of the trip cap monitoring reports reveals that
the number of trips exceeds the maximum daily trip cap for a second consecutive
monitoring period, the applicant shall pay a penalty of $5,000.00 per excess trip.
c. If the Town's Traffic Consultant's review of the trip cap monitoring reports reveals that
the number of trips exceeds the maximum daily trip cap for a third consecutive
monitoring period, the applicant shall pay a penalty of $10,000.00 per excess trip and
23.
24.
the following Academic Year's maximum enrollment increase shall be reduced by 10
students.
d. Penalty money shall be paid to the Town and used toward neighborhood
traffic /pedestrian improvements as determined by the Town's Community
Development Director and Town Engineer in coordination with the Neighborhood
Committee.
ONE -YEAR REVIEW: Staff shall review the use for compliance with the Conditional Use
Permit one year from the date of approval. Staff shall determine if there are any issues
with the use and present their findings to the Planning Commission at a public hearing.
The Planning Commission may choose to require subsequent one -year reviews.
TOWN INDEMNITY: Applicants are notified that Town Code Section 1.10.115 requires
that any applicant who receives a permit or entitlement from the Town shall defend,
indemnify, and hold harmless the Town and its officials in any action brought by a third
party to overturn, set aside, or void the permit or entitlement. This requirement is a
condition of approval of all such permits and entitlements whether or not expressly set
forth in the approval, and may be secured to the satisfaction of the Town Attorney.
N: \DEV \CONDITNS\2014\Marchmont300 10.6.2014 PC.docx
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