2014-025 - Establish Library Board Terms & Conditions for AppointmentRESOLUTION 2014 -025
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS ESTABLISHING THE TERMS AND CONDITIONS
FOR APPPOINTMENT TO AND CONDUCT OF THE LIBRARY BOARD
WHEREAS, On April 15, 2014, the Library Board approved through unanimous vote, a
resolution establishing the terms and conditions for the appointment to and conduct of the Library
Board.
NOW, THEREFORE, BE IT RESOLVED THAT, (a) The Library Board shall consist of
seven (7) members - five (5) adult members and two (2) youth members. Adult members terms of
office shall be three (3) years and until their successors are appointed by the Town Council. Youth
members terms shall be one (1) year and until their successors are appointed by Town Council.
Two (2) members of the Board shall, at the time of his/her appointment, have completed the ninth
(9a') grade, reside in the Town of Los Gatos, and attend any accredited high school; or have
completed ninth (9h) grade, have a Los Gatos mailing address, and attend an accredited high school
in the Town of Los Gatos. The student member's term of office is one (1) year and until his/her
successor is appointed.
The terns of office of the adult members shall be staggered and over lapped in such a manner that
the terms of no more than one -third of the members expire each year.
The Town Council shall fill any member vacancies occurring during the term of the Board. The
Board shall, annually, at the January meeting, designate a Chairperson and Vice - Chairperson.
The adult members of the Library Board shall be residents of the incorporated area of the Town of
Los Gatos. Meeting attendance requirements for all Board members will conform with current
Town Resolutions.
(b) Four members of the Board shall constitute a quorum of the Board for the purpose of
transacting business. Any member shall have the right to present a minority view to Council in
reference to any report or recommendation the Board may take.
(c) The members of the Board shall serve without compensation, provided that with advance
budgetary approval of the Town Council, the actual and necessary expenses (if any) incurred by the
members in the conduct of Town business shall be reimbursable pursuant to the provisions of the
current Administrative Policy.
(d) The Library Board shall establish a regular time and location for its meetings and shall conduct
its meetings in compliance with the provisions of the Ralph M. Brown Act (Government Code
Sections 54950.)
Special meetings may be called at any time by three Board members by written notice served upon
each member, and shall be posted at least twenty -four hours before the time specified for the
proposed meeting.
(e) Minutes of the actions taken during the Board's meetings shall be kept and shall be a public
record.
BE IT FURTHER RESOLVED THAT, (a) The function of the Board shall be to serve in
an advisory capacity to the Town Council regarding Town policies within its scope of expertise;
specifically on library programs, services and policies that meet the needs of the community. With
the prior approval of, and /or at the direction of, the Town Council or its delegate, the Board shall
receive public input, evaluate options, and make recommendations on policy issues affecting the
library.
(b) The Board shall promote the services of the library in the community by:
1. Becoming familiar with the library's services and with applicable local and state library
laws.
2. Speaking to service clubs, business associations, school groups, and other organizations
about the library's program and services.
(c) The Board may send representatives, when appropriate, to other bodies or commissions.
(d) The Board shall perform other duties as assigned by the Town Council.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California on the 215` day of April, 2014 by the following vote:
COUNCIL MEMBERS:
AYES: Marcia Jensen, Diane McNutt, Joe Pirzynski, Barbara Spector, Mayor Steven Leonardis
NAYS:
ABSENT:
ABSTAIN:
NED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERIC ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA