2014-025 - Establish Library Board Terms & Conditions for Appointment

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RESOLUTION 2014 -025 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS ESTABLISHING THE TERMS AND CONDITIONS FOR APPPOINTMENT TO AND CONDUCT OF THE LIBRARY BOARD WHEREAS, On April 15, 2014, the Library Board approved through unanimous vote, a resolution establishing the terms and conditions for the appointment to and conduct of the Library Board. NOW, THEREFORE, BE IT RESOLVED THAT, (a) The Library Board shall consist of seven (7) members - five (5) adult members and two (2) youth members. Adult members terms of office shall be three (3) years and until their successors are appointed by the Town Council. Youth members terms shall be one (1) year and until their successors are appointed by Town Council. Two (2) members of the Board shall, at the time of his/her appointment, have completed the ninth (9a') grade, reside in the Town of Los Gatos, and attend any accredited high school; or have completed ninth (9h) grade, have a Los Gatos mailing address, and attend an accredited high school in the Town of Los Gatos. The student member's term of office is one (1) year and until his/her successor is appointed. The terns of office of the adult members shall be staggered and over lapped in such a manner that the terms of no more than one -third of the members expire each year. The Town Council shall fill any member vacancies occurring during the term of the Board. The Board shall, annually, at the January meeting, designate a Chairperson and Vice - Chairperson. The adult members of the Library Board shall be residents of the incorporated area of the Town of Los Gatos. Meeting attendance requirements for all Board members will conform with current Town Resolutions. (b) Four members of the Board shall constitute a quorum of the Board for the purpose of transacting business. Any member shall have the right to present a minority view to Council in reference to any report or recommendation the Board may take. (c) The members of the Board shall serve without compensation, provided that with advance budgetary approval of the Town Council, the actual and necessary expenses (if any) incurred by the members in the conduct of Town business shall be reimbursable pursuant to the provisions of the current Administrative Policy. (d) The Library Board shall establish a regular time and location for its meetings and shall conduct its meetings in compliance with the provisions of the Ralph M. Brown Act (Government Code Sections 54950.) Special meetings may be called at any time by three Board members by written notice served upon each member, and shall be posted at least twenty -four hours before the time specified for the proposed meeting.