Energy Efficient Lighting Project1pW N Oar
cos aGp�o� COUNCIL AGENDA REPORT
DATE: JULY 9, 2012
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
MEETING DATE: 08/06/12
ITEM NO: ) 0
SUBJECT: PPW JOB NO. 11 -10 —ENERGY EFFICIENT LIGHTING PROJECT 421 -821-
2004
AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK
OF REPUBLIC INTELLIGENT TRANSP- ORTATION SERVICES, INC. AND
AUTHORIZE RECORDING BY THE CLERK ADMINISTRATOR
RECOMMENDATION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
accepting the work of Republic Intelligent Transportation Services, Inc. and authorize recording
by the Clerk Administrator.
In November 2009, the Town Council adopted a resolution authorizing the Town of Los Gatos to
apply for federal stimulus funding through the Energy Efficiency Conservation Block Grant
( EECBG) program and accept funds if awarded. These funds were available to municipalities
through a federal grant agreement with the U.S. Department of Energy, and were intended to
help fund energy efficiency projects. Parking lot lighting was selected as a potential energy
retrofit project, and staff applied for grant_ funding in January 2010.
In September 2010, the Town was awarded a grant from EECBG in the amount of $162,712.
Staff worked with the California Energy Commission to select energy efficient lighting options
suitable for municipal parking lots and playgrounds areas across the Town. A total of 176 energy
efficient lighting fixtures and bulbs were installed in 16 different Town -owned parking lots and
parks. These lighting upgrades are estimated to save the Town over 56,000 kilowatt hours of
power per year, resulting in an annual savings of approximately $7,000 in energy costs.
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by: Assistant Town Manager (% Town AttorneLFinance
N:\ PPW\ MANAGEMENT \COUNCIL \COUNCIL REPORTS\2012 Reports\Aug 6\Energy Efficient lighting project Final.Acceptance.docx
PAGE 2
JULY 9, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 11 -10 — ENERGY EFFICIENT LIGHTING PROJECT 421- 821 -2004
DISCUSSION:
Staff solicited bids for this project and on March 9, 2011, four bids were received as follows:
• Republic ITS, Inc. $128,780
• Smallman Electric Co. $161,359
• A &L Electric Co. $166,146
• Triad Electric Inc. $187,650
After review and tabulation of the bid results, staff determined that Republic Intelligent
Transportation Services, Inc. was a responsible entity and that its bid is most responsive to the
Town's formal bid process.
At its regular meeting held March -21, 2011, the Town Council authorized a contract be awarded
to Republic Intelligent Transportation Services, Inc.
The contracted work has been satisfactorily completed by Republic Intelligent Transportation
Services, Inc. and is being recommended for acceptance by the Parks and Public Works
Department.
Ten percent of the faithful performance bond will remain in effect for a period of two years to
guarantee any needed repair and/or replacement caused by defective materials and workmanship.
The execution and recordation of the Certificate of Acceptance is now required to finalize the
Town's acceptance of the project.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of
Acceptance and Notice of Completion accepting the work of Republic Intelligent Transportation
Services, Inc. and authorize recording by the Clerk Administrator.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
PAGE 3
JULY 9, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 11 -10 — ENERGY EFFICIENT LIGHTING PROJECT 421 -821 -2004
FISCAL IMPACT:
The construction contract was completed within the authorized budget, as demonstrated in the
fiscal table below.
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