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Lark Avenue Traffic Signal Improvements Project.�aW N Ofi tos Ga�o� COUNCIL AGENDA REPORT DATE: JULY 24, 2012 MEETING DATE: 08/06/12 ITEM NO: I TO: MAYOR AND TOWN COUNCIL � FROM: GREG LARSON, TOWN MANAGER //P ^ SUBJECT: PPW JOB NO. 11 -09 — LARK AVENUE TRAFFIC SIGNAL IMPROVEMENTS PROJECT 471 -812 -0116 AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF TENNYSON ELECTRIC INC. AND AUTHORIZE RECORDING BY THE CLERK ADMINISTRATOR. RECOMMENDATION: Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion accepting the work of Tennyson Electric Inc. and authorize recording by the Clerk Administrator. BACKGROUND: The Town's adopted FY 2011/12 — 2015/16 Capital Irnprovement Program (CIP) Budget designates funding for various infrastructure repair and replacement projects. This is consistent with the Town's goals to improve public safety and to improve the quality of Town streets. The improvements to the intersection of Lark Avenue and University Avenue have been under consideration by the Town for several years. The need for this intersection improvement has been highlighted as a result of the increase in development projects in the general vicinity. Engineering studies analyzing the traffic flow and operation of Lark Avenue and University Avenue intersection have confirmed the need for installation of a new traffic signal at this intersection. DISCUSSION: This project has installed a new traffic signal system at this intersection along with sidewalk and ADA ramp construction at the corners of the intersection. There is also updated striping and signage to enhance vehicular and pedestrian safety at this intersection as part of this project. This PREPARED BY: TODD CAPURSO Director of Parks and Public Works Reviewed by: (S) Assistant Town Manager *Town Attorney - finance N:\ PPW\ MANAGEMENT \COUNCIL \COUNCIL REPORTS\2012 Reports\Aug 6 \11 -09. Lark. Signal .Tennyson.Final.Acceptance.doex PAGE 2 JULY 24, 2012 MAYOR AND TOWN COUNCIL SUBJECT: PPW JOB NO. 11 -09 —LARK AVENUE TRAFFIC SIGNAL IMPROVEMENTS PROJECT 471- 812 -0116 DISCUSSION (cont'd.): new traffic signal is also interconnected with the existing traffic signal at intersection of Lark Avenue and Winchester Boulevard to improve the flow of traffic in this general vicinity. On October 17, 2011, Town Council awarded the contract to Tennyson Electric Inc. The contracted work has been satisfactorily completed by Tennyson Electric Inc. and is being recommended for acceptance by the Parks and Public Works Department. Ten percent of the faithful performance bond will remain in effect for a period of two years to guarantee any needed repair and /or replacement caused by defective materials and workmanship. The execution and recordation of the Certificate of Acceptance is now required to finalize the Town's acceptance of the project. CONCLUSION: Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion accepting the work of Tennyson Electric Inc. and authorize recording by the Clerk Administrator. ENVIRONMENTAL ASSESSMENT: This is a project as defined under CEQA but is Categorically Exempt (Section 15301 c). A Notice of Exemption will not be filed. FISCAL IMPACT: The construction contract was completed within the authorized budget, as demonstrated in the fiscal table below.