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COUNCIL AGENDA REPORT
DATE: JULY 19, 2012
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
MEETING DATE: 08/06/12
ITEM NO: S
SUBJECT: PPW JOB NO. 11 -12 — LIVE OAK MANOR PARK ADA UPGRADES
PROJECT 831 -3803
A. AUTHORIZE THE TOWN MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH JOS. J. ALBANESE INC. IN- AN
AMOUNT NOT TO EXCEED $138,836.
B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO
THE CONSTRUCTION CONTRACT AS NECESSARY IN AN AMOUNT
NOT TO EXCEED $15,000.
C. AUTHORIZE A BUDGET ADJUSTMENT IN THE AMOUNT OF $14,000
FROM THE STREET REPAIR AND RESURFACING PROGRAM 411 -811-
9901 TO THE LIVE OAK MANOR PARK ADA UPGRADES PROJECT.
RECOMMENDATION:
1. Authorize the Town Manager to execute a construction contract with Jos. J. Albanese Inc. in
an amount not to exceed $138,836.
2. Authorize staff to execute future change orders to the construction contract as necessary in an
amount not to exceed $15,000.
3. Authorize a budget adjustment in the amount of $14,000 from the Street Repair and
Resurfacing Program 411 -811 -9901 to the Live Oak Manor Park ADA Upgrades Project.
BACKGROUND:
The adopted FY 2012/13 — 2016/17 Capital Improvement Program (CIP) Budget designates
funds for improving the condition of Town parks and facilities and is consistent with the Town's
goals to improve the quality of public infrastructure in Los Gatos.
The Town has undertaken a wide range of projects over the past few years to improve the
condition and quality of Town parks.
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by Assistant Town Manager Town Attorney finance
N:\PPw\MANAGEMENT \COUNCIL \COUNCIL REPORTS\2012 Reports\Aug 6\ 11- 12 .Live0akManorParkADA.award.doCX ����
PAGE 2
JULY 19, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 11 -12 —LIVE OAK MANOR PARK ADA UPGRADES PROJECT
831 -3803
DISCUSSION:
Live Oak Manor Park is one of the larger neighborhood parks in Los Gatos and is heavily used
by the community. This park has frontage roads on Lester Lane and Carlton Avenue with a
gravel pathway between the streets. This pathway is not currently ADA accessible which creates
a hardship for disabled individuals wishing to use it. In addition to the pathway, the lighting
system at this park is in need of repair and replacement, due to its age and past deferred
maintenance.
The proposed project will improve Live Oak Manor Park by grading and paving this pathway
with asphalt, replacing park lights and electrical conduits, and reconstructing and paving the
basketball -court.
At the regular Town Council meeting held June 18, 2012, the Council approved plans and
specifications for this project and authorized staff to advertise the project for bids.
On July 18, 2012, one bid was received for this project (Attachment 1). Staff reviewed the bid
and determined that Jos. J. Albanese Inc. is a responsible entity and is the most responsive to the
Town's formal bid process.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a construction
contract in an amount not to exceed $138,836. Additionally, due to the variables associated with
this particular type of construction and to address unforeseen circumstances that may occur
during the project, staff recommends that the Town Council authorize staff to execute future
change orders to the construction contract as necessary for work not in the original base bid, in
an amount not to exceed $15,000. Further, staff recommends a budget adjustment is made in the
amount of $14,000 from the Street Repair and Resurfacing Program 411 -811 -9901 to the Live
Oak Manor Park ADA Upgrades Project.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A
Notice of Exemption will not be filed.
PAGE 3
JULY 19, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 11 -12 -LIVE OAK MANOR PARK ADA UPGRADES PROJECT
831 -3803
FISCAL IMPACT:
There are sufficient funds for this project as demonstrated in the fiscal table below.
Attachments:
1. Bid Summary
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Attachment 1
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