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2005-004 - Authorizing The Town Manager To Execute An Agreement With Municipal Maintenance Equipment(Mme) For The Purchase Of One New Schwarze A9000 Street Sweeper In The Amount Of $145,921.00RESOLUTION 2005 -004 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AGREEMENT WITH MUNICIPAL MAINTENANCE EQUIPMENT (MME) FOR THE PURCHASE OF ONE NEW 2005 SCHWARZE A9000 STREET SWEEPER IN THE AMOUNT OF $145,921.00 WHEREAS, The 2004/05 Operating Budget provides for the purchase of one new Street Sweeper assigned to the Parks and Public Works Department; and WHEREAS, Town Code Section 2.50.130 provides for the purchase of equipment without competitive bidding when the purchase is made through a county or other public agency contract; and WHEREAS, staff recommends the purchase of the 2005 Schwarze A9000 Street Sweeper from Municipal Maintenance Equipment (MME) and WHEREAS, staff prepared a request for proposal and solicited quotations from three equipment suppliers; and NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Los Gatos, County of Santa Clara, State of California, that (MME) is declared to be the satisfactory vendor for the purchase of the 2005 Schwarze A9000 Street Sweeper; and BE IT FURTHER RESOLVED that the Town Manager is hereby authorized and directed to execute an agreement (Attached as Exhibit A) for the purchase of the Street Sweeper on behalf of the Town in the amount of $145,921.00. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 18th day of January, 2005, by the following vote: COUNCIL MEMBERS: AYES: Steve Glickman, Diane McNutt, Joe Pirzynski, Barbara Spector, Mayor Mike Wasserman NAYS: None ABSENT: None ABSTAIN: None ATTEST: SIGNED: MAYOR OF THE TOWN OF LOS GATOS/ LOS GATOS, CALIFORNIA CLERK A.D ISTRATOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA „LERK DEPARTMENT AGR �� 1 1HH AGREEMENT BETWEEN THE TOWN OF LOS GA MUNICIPAL MAINTENANCE EQUIPMENT (1V FOR THE PURCHASE OF A 2005 SCHWARZE A9000 STI'-SWFEf9R THIS AGREEMENT is made and entered into in the Town of Los Gatos, County of Santa Clara, State of California, by and between the TOWN OF LOS GATOS, a municipal corporation [hereinafter Town], and Municipal Maintenance Equipment [hereinafter Vendor], as ofthe day January, 2005. RECITALS (A) Quotations were sought by the Town for the purchase described in this Agreement, and Vendor was found to be a responsible supplier for this purchase. (B) Vendor represents that it is a qualified and competent supplier of the items to be purchased under this Agreement. IT IS AGREED AS FOLLOWS: i. Supplies and Terms Vendor hereby agrees to deliver to the Town of Los Gatos Parks and Public Works Department at 41 Miles Avenue, Los Gatos, CA 95030 the items and materials described in Exhibit A hereto. The terms and conditions are as follows: (1) Price. Town shall pay Vendor the amounts defined in Exhibit A, F.O.B., and which include sales tax and delivery charges. Payment shall be net 30 days from delivery. (2) Delivery The delivery of the items and materials shall be no later than May 31, 2005. Delivery shall be made between 7:00 a.m. and 3:30 p.m. on weekdays that are not Town holidays. 2. Time of the Essence Prompt delivery of the items and materials is essential to this Agreement. 3. Equal Employment Opportunity Vendor warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations regarding equal employment opportunity. Vendor shall not discriminate in the employment of any person because of race, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age, or sexual preference, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act. 4. Notices All notices to be given with respect to this Agreement shall be addressed as follows: Exhibit A To Town: Town of Los Gatos Parks and Public Works Department 41 Miles Avenue Los Gatos, CA 9503021 To Vendor: Municipal Maintenance Equipment 2360 Harvard Street Sacramento, CA 95815 ATT: Bob Egli 5. Waivers Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of the Agreement. 6. Modifications No modification, waiver, termination, or amendment to this Agreement is effective unless made in writing signed by the Town and the Vendor. 7. Severability If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 8. Entire Agreement This Agreement sets forth the entire understanding between the parties. Contractor shall supply equipment per Town's Request for Proposal Dated December 2, 2004 referenced in Exhibit A. IN WITNESS WHEREOF, the Town and the Vendor have executed this Agreement on the date above written. Town of Los Gatos, by: Debra J. Figone, Town Manager Municipal Maintenance Equipment Signature Recommend by: John E. Curtis Director of Parks and Public Works Print Name Approved as to form: Orry P. Korb, Town Attorney Attest: Town of Los Gatos, Los Gatos, California Marlyn Rasmussen, Clerk Administrator MJLALME: Municipal Maintenance Equipment 2360 Harvard Street • Sacramento, CA 95815 - (9F6) 922-1101 - Fax: (916) 922 -1034 1061 H. Shepard Street, Unit E - Anaheim,. CA 92806 - (7 14) 632 -2871 - Fax: (714) 632 -2874 December 27, 2004 Town of Los Gatos Parks and Public Works 41 miles Ave Los Gatos, CA 95030 Attention: Steve Regan We are pleased to provide the following information to the Town of Los Gatos for the purchase of the Schwarze A9000 9.6 cubic yard capacity or Schwarze A7000 8.4 cubic yard capacity Regenerative Air Power Sweeper. Per our recent meeting and in field the Town of Los Gatos has .determined the need for speck equipment to meet operational requirements for the Town of Los Gatos. I have attached a copy of a recent bid and purchase order Number 24758 dated 6/24/2004 from tho City of Fremont for (2) Schwarze A9000 Street Sweepers for your review. The City of Fremont bid price was $132,794.00 each plus sales tax. The Town of Los Gatos may wish to purchase an additional Schwarze A9000 or A7000 utilizing a cooperative purchase with the City of Fremont. The Town of Los Gatos specified options for the sweeper and chassis will be added to the proposal and any options, which were in the City of Fremont specifications but not required by the Town of Los Gatos will be removed. Thank you for your interest in this fine product. We appreciate the opportunity to offer the Schwarze A9000 and A7000 Street Sweepers for your review. Should you have any questions or need additional information, please call. Sincerely, Municipal Maintenance Equipment, Inc. i Bob Egli ' Vice president "Customer Satisfaction is Our Goal" Exhibit A Town of Los Gatos Page 2 The price for the proposed cooperative purchase utilizing the City of.Fremont Bid per their Purchase Order Number 24758 dated 6/24/2004 plus the deleted and added options to meet The Town of Los Gatos requirements will be as follows. One (1) 2005 Schwarze A9000 mounted on a 2005 Freightliner M2 Chassis per the Town of Los Gatos specifications. Unit Price Sales Tax 8.25% Total delivered price $138,300.00 11,409.75 $149,709.75 One (1) 2005 Schwarze A7000 mounted on a 2005 Freightliner M2 Chassis. per the Town of Los Gatos specifications. Unit Price Sales Tax 8.25% Total delivered price $130,580.00 10,772.85 $141,352'.85 In order to meet Town of Los Gatos chassis engine specification requirements (225 HP), we have included in our bid pricing a CAT C7 230 HP chassis engine and Allison 3000, RDS Transmission. The CAT C7 230 HP engine exceeds the torque rating of the Allison 2000 transmission specified. If a CAT C7 210 HP chassis engine with Allison 2500 RDS is acceptable in lieu of the 230 HP engine with Allison 3000 RDS please deduct $3,500.00 from unit price. Please see attached clarifications page to Town of Los Gatos specification requirements Delivery 90 -120 days A.R.O. F.O.B. Los Gatos, CA. Price includes. training Municipal Maintenance Equipment will provide registration and exempt vehicle license plates Sincerely, Municipal Maintenance Equipment, Inc. Bob Egli Vice President MINA E Town of Los Gatos Chassis /Sweeper Specifications with Clarifications Sweeper Specifications 1. John Deere Power Unit Shall be Rated at 115 Horse Power, Turbo Charged, Tier Two Compliant, with Fuel Water Separator and Sound Attenuated 2. Power Unit shall be Equipped with High/Low Engine Oil Shut Down Includes low coolant level shutdown 3. Throttle Control for rear Engine shall be Linear Actuated 4. Debris Body Minimum 7.3 Cubic Yards Capacity A9000 9.6 cubic yards / A7000 8.4 cubic yards 5. Body White Powdered Coated or Emron 6. Dump Configuration Either Raker Bar or Standard Dump Is Acceptable 7. Amber Strobe Mounted Top Rear of Body With Limb Guard 8. LED Arrow Stick Mounted on Rear Door with Cab Controls (Federal Signal or Whelen, Dealer Specific Model) Whelen Model TAL 85 9. Two Rear Work Lights shall be on the Outside of the Rear Door 10. Body Wash Deluge System 11. Hopper Interior Shall be Coated with an Anti- Wear /Anti -Seize Coating or Polly lined 12. In Cab Hopper Dump 13. Blower Housing shall be Sound attenuated 14. Water Pump shall be Either Cat 290 or Electric Motor Driven Roller Type 15, Minimum Water Capacity shall be 220 Gallons 250 Gallon Capacity 16. High output Water System 17. Standard Pickup Head with No Broom Heavy Duty Carbide Runners Warranted for Two Years MME 3 18. Sweeper shall Have Sweeps in Reverse and Automatic Resume Option 19. Gutter Brooms shall Have in Cab Adjustments for Down Pressure and Tilt In-cab adjustment for down pressure not available 20. Left and Right Gutter Broom Work Lights 21. Each Gutter Broom,shall Have Lateral Flexibility to Swing 15" Under the Chassis to Scrub Heavy Debris 22. Center Deflector shall be Provided to Direct Debris thrown by the Gutter Brooms Into the Path of the Pickup Head 23. Water System shall Incorporate a Front Spray Bar Mounted Under the Chassis Front Bumper 24. Sweeper shall Have an Auxiliary Hand Hose with Extension Tubes for Cleaning Remote Areas Mounted on the Sweeper Rear Door 25. Auxiliary Hand Hose Shall be Hydraulically Operated 26. Hand Hose Shall 8" in Diameter and Minimum of 10' long 27. Leaf Bleeder Door Electronically or Manually Actuated 28. Self Dumping Air Filter Separator 29. Tool Box 30. Sweeper Shall Be PM "10" Certified 31. All.External Lights Shall be LED Type Wherever Possible 32. Colored Video camera, camera shall be mounted at the rear sweeper door, video monitor shall be dash mounted in cab Safety Vision Color System with swivel bracket for monitor MME Chassis Specifications 33: CAT C7 225 HP Diesel Engine (Electronic) 230 HP 34. Allison 2000 Automatic Transmission (Electronic) Allison 3000 R.DS 35. 12,000 lb. Front Axle w/12,000 lb. Front Springs 36. 21,000 IN Rear Axle, Two Speed 37. 23,000 Rear Fiat Leaf Springs w /Helper Spring and Radius Leaf 38. Chicago Rawhide (Scot) Oil Wheel Seals — Front & Rear 39: Integral power assisted steering'w /cruise control, 19" steering wheel, dual gauges 18" steering wheel 40.- Air Brake Dryer 41. Air Brakes, Cam Type, Q -Plus w /15.2 CFM Air Compressor — Air Tanks mounted between rails 13.2 CFM air compressor 42. Anti -Lock Brake System, Automatic Slack Adjusters & Front Shock Absorbers 43. Adjustable, High Back Air Seats - Driver.and Passenger (Bostrom Talladega) 44. Alternator - 130 Amp 45. AM/FM Stereo Radio with Weather band and Clock 46. (6) 11Rx22.5 14 Ply Tubeless Radial Tires - Duals in Rear 47. (6) 10 Hole Disc Wheels - 22.5 x 8.25, Hub'Piloted (Painted White) 48. Tinted Glass 49. Dome Light 50. External Grab Handles — Left & Right w /standard Interior Grab Handles 51. Mirrors - Western type 52. Electric Intermittent Windshield Wipers with Washers MME 53. Dual Gauges: Voltmeter, Coolant Temperature, Oil Pressure, Tachometer, Hour Meter, Transmission Temperature 54. Frame — 5/16" x.3" x 10 -1/8" Steel; 50,000 PSI; 12.501 SM; 625,000 RBM 55. 50 Gal. Fuel Tank 56. Air Conditioner 57. Freightliner installed Dual Steering w /Dual Gauge Package. 58. Color: White (N077OHN) N0006HN 59. Heated, electric adjustable break away mirrors 60. Vendor shall Provide Shortest Possible Turning Radius for Conventional Truck Chassis MME