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11-18- 03 PPW JOB NO.O9-12-FY 2009-10 RETAINING WALL REPLACEMENT PROJECT AT CLELAND AVENUE�4wN ox MEETING DATE: 11/15/10 ITEM NO: • gyi414t T COUNCIL AGENDA REPORT as c a•�o DATE: OCTOBER 19, 2010 TO: MAYOR AND TOWN COUNCIL FROM: GREG CARSON, TOWN MANAGER SUBJECT: PPW JOB NO. 09 -12 — FY 2009/10 RETAINING WALL REPLACEMENT PROJECT AT CLELAND AVENUE 411 -815 -9930 AUTHORIZE THE TOWN MANAGER TO EXECUTE CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF RP ENGINEERING CONSTRUCTION COMPANY AND AUTHORIZE RECORDING BY THE CLERK ADMINISTRATOR. RECOMMENDATION Authorize the Town Manager to executive a Certificate of Acceptance and Notice of Completion accepting the work of RP Engineering Construction Company and authorize recording by the Clerk Administrator. BACKGROUND The adopted Capital Improvement Program (CIP) for FY 2010/12 — 2014 /15 designates funding for retaining wall improvement projects and is consistent with the Town's goals to improve public safety. These retaining wall projects are typically in the hillside areas of the Town and provide support to roadways adjacent to drainage channels or steep embankments. DISCUSSION On February 1, 2010, the Town Council awarded a construction contract to RP Engineering Construction Company for this project. The contracted work has been completed by RP Engineering Construction Company and is being recommended for acceptance by the Parks and Public Works Department. PREPARED BY : TODD CAPURSO Director of Parks and Public Works Reviewed by: VV> Assistant Town Manager own Attorney Clerk Administrator Finance Community Development N:\PPVAMANAGEMENT\COUNCIL\COUNCILREPORTS\2010 Reports\November 15 \09- 12.cleland.wall.cert FINAL.docx PAGE 2 OCTOBER 19, 2010 MAYOR AND TOWN COUNCIL SUBJECT: PPW JOB NO. 09 -12 —FY 2009 /10 RETAINING WALL REPLACEMENT PROJECT AT CLELAND AVENUE 411- 815 -9930 DISCUSSION: (cont'd) This project constructed a retaining wall along a section of Cleland Avenue above Pageant Grounds. The hillside in this area was unstable and causing road failures. The new retaining wall supports the roadway and stabilizes the embankment. A new guard rail was installed along the road to enhance public safety for all vehicles driving on Cleland Avenue in this section. Ten percent of the faithful performance bond will remain in effect for a period of two years to guarantee any needed repair and /or replacement caused by defective materials and workmanship. The execution and recordation of the Certificate of Acceptance is now required to finalize the Town's acceptance of the project. CONCLUSION Staff recommends that the Town Council authorize the Town Manager to executive a Certificate of Acceptance and Notice of Completion accepting the work of RPG Engineering Construction Company and authorize recording by the Clerk Administrator. ENVIRONMENTAL ASSESSMENT This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice of Exemption will not be filed. FISCAL IMPACT The original contract approved by the Town Council for RP Engineering Construction Company was $131,577, with a contingency budget of $20,000. The project was completed for $147,764, which is below the project budget. RETAINING WALL REPLACEMENT - CLELAND AVENUE PROJECT 411- 815 -9930' Available Expended/ Budget Encumbered Available,. ` FY2010 /11 Fiscal Impact Funding To Date - ,,Balance 411- 815 -9930 $ 745,684 $ 153,757 $ 5,91,927 TOTALS $ 745,684 $ 153,757 $ 591,927 TOTAL EXPIND1TUF,ES BY CATFGGORY: Construction Contract $ 147,764 Design Services 5,993 TOTALS $ 153,757