2010100404 - Ross Recreation Equipment

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PAGE 2 OCTOBER 4, 2010 MAYOR AND TOWN COUNCIL SUBJECT: PPW JOB NO. 10-03 PARKS AND PLAYGROUND EQUIPMENT UPGRADE PROJECT DISCUSSION (cont'd the play lots. As an alternative, reconstruction of the play lots was also considered. This would allow for multiple manufacturers and designers to compete for the project. However, this would require a complete redesign of each play lot as well the removal and replacement of all play equipment. The cost of reconstructing all play lots at these tlu-ee parks would easily exceed $300,000. For this reason, staff proposes a sole source approach to this project and has worked with the original designer/manufacturer to obtain acost-effective proposal for this work. The playground equipment currently installed at each of these parks was manufactured by Landscape Structures and installed by Ross Recreation. Ross Recreation is the exclusive distributor for Landscape Structures play equipment in Northern California. Over the past decade, it has become industry standard that modifications to play lots (additions, repairs, etc.) are only performed by the original firm that created the layout and design for the each play lot. The original designer maintains primary responsibility for the functionality of the play lot. Ross Recreation has been providing recreational materials and services to the Town for several years and is familiar with the Town's standard specification format, provides fast and efficient service, and as stated above is the only authorized distributor for Landscape Structures in Northern California. As a result, staff did not seek other vendor quotations. Further, staff recommends the Town Council approve this equipment upgrade project and equipment purchase in the amount of $108,096 from Ross Recreation. The upgrade for each of playground is estimated to be completed by December 2010. The cost estimate for each playground upgrade is as follows (See attached cost proposal Exhibit A): • Bachman Park - $32,248.89 • Belgatos Park - $26,694.75 • Blossom Hill Park - $49,151.88 A community meeting was held August 4, 2010 at Blossom Hill Park for the purpose of reviewing proposed improvements for all three parks. Additionally, all three of these park's neighborhoods were invited to attend and give their input regarding the proposed improvements. Community members from the Baclunan Park neighborhood were the only residents in attendance, along with three Park Commissioners. All attendees were supportive of the proposed improvements for the three parks. Following the August 4 meeting, staff received one additional phone call from a resident regarding the Blossom Hill Park proposal. The resident also voiced support of the proposed changes. CONCLUSION: Staff recommends that the Town Council authorize the Town Manager to execute a Construction Services Agreement with Ross Recreation in an amount not to exceed $108,096.