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PAGE 2 <br />JUNE 17, 2010 <br />MAYOR AND TOWN COUNCIL <br />SUBJECT: PPW JOB NO 10-12 -PROPOSITION 1B FUNDED CURB GUTTER <br />SIDEWALK REPLACEMENT PROJECT <br />DISCUSSION: <br />At the April 19 and May 17, 2010 Town Council meetings, staff provided detailed information <br />regarding the Town's use of Proposition 1 B funding, as well as the application process and <br />eligibility of funding for municipalities. At the April 19 Town Council meeting, the Council <br />adopted a Resolution authorizing staff to complete tho application process for Proposition 1B <br />funds from the State Local Streets and Roads Program. At the May 17 Town Council meeting, <br />the Council approved plans and specifications for. this project and authorized staff to advertise <br />the project for bids. <br />This project will repair and replace damaged curbs, gutters, and sidewalks throughout the Town. <br />Locations for repair and replacement work were identified over the past year by Parlcs and Public <br />Works Department staff and were also determined by service calls the Town receives from its <br />residents. In conjunction with the replacement of hazardous and damaged concrete, tree roots <br />will be pruned and root barriers placed to minimize further damage to new curbs, gutters, and <br />sidewalks. <br />On June 16, 2010, six bids were received for this project (Attachment 2 Bid Summary). Staff <br />reviewed the six bids received and determined that RP Engineering Construction Company is the <br />most responsible entity and is most responsive to the Town's formal bid process. <br />Additionally, the Town has received Proposition 1B grant funding from the State of California in <br />the amount of $x}37,000. -The lowest, and most favorable; competitive bid is more than $90,000 <br />under the grant funding amount. Staff would therefore recommend the Town Council approve. a <br />contingency amount of $92,046 for this contract, in order for the Town to fully utilize the <br />Proposition 1B funding. <br />CONCLUSION: <br />Staff recommends that the Town Council authorize the Town Manager to execute a construction <br />contract (Attachment 1) in an amount not to exceed $344,954. Additionally, due to the variables <br />associated with this particular type of construction, unforeseen circumstances during the course <br />of construction, and in order to fully utilize Proposition 1B funding, it is further recommended <br />that the Town Council authorize staff to execute future change orders to the construction contract <br />as necessary in an amount up to $92,046 for additional quantities of work that may exceed those <br />included in the contract. . <br />ENVIRONMENTAL ASSESSMENT: <br />This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). <br />A Notice~of Exemption will not be filed. <br />