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2010062111 - Project 07-16 Parking lot 6 Galeb Pavingpow N o,~ MEETING DATE: 06/21/10 ITElVI NO: ~o'os COUNCIL,/AGENCY AGENDA REPORT S G p'~ DATE: JUNE 9, 2010 TO: MAYOR AND TOWN COUNCIL/ CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY FROM: GREG CARSON, TOWN MANAGER/EXECUTIVE DIRECTOR SUBJECT: PPW JOB NO:~ 07-16 -PARKING LOT 6 RECONSTRUCTION PROJECT 411- 817-0702 .AUTHORIZE THE TOWN- MANAGER TO EXECUTE CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF GALEB PAVING INC. AND AUTFORIZE RECORDING BY THE CLERK ADMINISTRATOR RECOMMENDATION: .Authorize the Town Manager to execute Certificate of Acceptance and Notice of Completion accepting the work of Galeb Paving Inc. and authorize recording by the Clerk Administrator. BACKGROUND: Parking Lot 6; located along West Main Street, between Victory Lane and Lyndon Avenue, was reconstructed and resurfaced in the Fall of 2009 and successfiilly opened for public use prior to the holiday season. Prior to this project, the Town's Redevelopment Agency .acquired the adjacent property located at 224 W. Main St. for the purpose of adding space to this parking lot, the overall expansion of downtown parking capacity and the eventual development of a mixed-use project including affordable housing. The acquisition of this property .allowed for the expansion and improvement of Parking Lot, 6 within a single project. DISCUSSION: At the regular Town Council/Redevelopment Agency meeting held October 26, 2009, tlxe Council awarded the contract for the Park' Lot 6 reconstruction work to Galeb Paving Inc. L PREPARED BY: TODD CAPURSO Director of Parks and Public Works Reviewed by: ' Assistant Town Manager/Deputy Director ~ . l -- , _~i Attorney/General Counsel Clerk Administrator/Secretary p~,'e~ .Finance Community Development Ni\PPW\MANAGEMENT\COUNCIL\COUNCIL REPORTS\2010 Reports\June 21\07-16.parking.lot.6.reconst.cert.~doc m., ~~,.._,...,__.~~..mti-,.~ro.. PAGE 2 ' JUNE 9, 2010 ,_ MAYOR AND TOWN COUNCIL/ CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY SUBJECT; PPW JOB NO. 07-16 -PARKING LOT 6 RECONSTRUCTION PROJECT 411- 817-0702 DISCUSSION (cont'd~: The first phase of this constiliction project included all grading, paving, and striping operations, followed by the completion of landscaping, lighting and sign installation for Parking Lot 6. The contracted work has been satisfactorily completed by Galeb Paving Inc. and is accepted by the Parks and Public Works Department. Ten percent of the faithful performance bond will remain in effect for a period of two (2) years to guarantee any needed repair and/or replacement caused by defective materials and worlcinanship. The execution and recordation of the Certificate of Acceptance is now required to finalize the Town's acceptance of the project. Staff recommends that the Certificate of Acceptance and Notice of Completion be executed and recorded. CONCLUSION: Staff recommends that the Town Council/Redevelopment Agency authorize the Town Manager execute a Certificate of Acceptance and Notice of Completion for recording by the Clerk Administrator. ENVIRONMENTAL ASSESSMENT: This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice of Exemption will not be filed. FISCAL IMPACT: The project.was completed within the project budget as demonstrated in the fiscal table below. i~~~izi:itic i~~'r ~, iii~:~~~~ts~I~t,cri~~~ i~iio.i cr a i i -ti t ~-moz Available Expendedf Budget Encumbered ~~itili~hlc FY 2009/10 Fiscal Impact Funding To Date L'iilaucc Project 411-817-0702 $ 443,636 $ 436,050 ~~ 7.86 TOTALS $ 443,636 $ 436,050 ~ ?.~fi6 TOTAL1?\P1?~A`llfTC121~5131" CA'TF'(;OIZY:: Construction $ 394,052 Consulting Services 35,052 Staff Labor ~ 5,725 Materials 1,221 TOTALS $ 436,050