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PAGE2 <br />MAYOR AND TOWN COUNCIL <br />SUBJECT: ADOPT RESOLUTION APPROVING THE 2008/09 OPERATING/CAPITAL <br />BUDGET <br />JUNE 3, 2010 <br />Capital Improvement Program (CIP). The Town Council considered both documents and <br />directed staff to bring back the documents for final approval. <br />Prior to Council consideration of the CII', the Planning Commission reviewed the CIP as <br />required by State law on April 14, 2010. The Commission determined that the CIP is consistent <br />with the General Plan and all specific plans. <br />Staff is recommending two appropriation modifications to the Proposed Operating and Capital <br />Budget pursuant to Council direction and one modification to the CIP at this time. Any <br />additional changes or corrections directed by the Town Council upon adoption of the budget can <br />be incorporated into the final authorized budget as provided for in the adopted Budget <br />Resolution. <br />DISCUSSION: <br />The attached resolutions incorporate several items as discussed below: <br />Limited One-Time Use of Reserves <br />As discussed at the May 17, 2010 budget hearing, Council authorized a reduced use of reserves <br />for one-time fund purposes largely related to additional budget reductions and changes that will <br />likely be needed in the years ahead. The $255,000 one-time use of reserves includes the <br />following: <br />^ $75 k for Police Overtime in advance of future year shift changes or other reductions <br />^ $40 k for Emergency Preparedness Program community outreach and restructuring <br />^ $40 k for New Library Transition (including $7,500 grant to the Friends of the Library) <br />$100 k for Budget Strategies (restructuring benefits, services and work schedules) <br />Note that even with this modest one time allocation ofpast reserves, the Proposed Budget <br />anticipates continue growth in total Town reserves given the projected set-aside of a portion of <br />anticipated Netflix sales tax revenue. <br />Denarhnental Reorganizations <br />The Proposed Budget includes three departmental reorganizations that realign work to maintain <br />services at a lower operating cost in Parks Maintenance, Facilities Maintenance, and Library <br />Management. As work duties are changed according to operational needs, there may be staff <br />position impacts subject to meet and confer with the affected bargaining group(s). If those <br />discussions with union representatives are not successfully concluded in a timely fashion, it may <br />be necessary to implement modified reorganizations to maintain the projected budget savings <br />and community services to the greatest extent possible. <br />