10b - Los Gatos Library Projectpow w o,~ MEETING DATE: 04/5/10
;~° ITEM NO:
~o`' ~~•os COUNCIL/AGENCY AGENDA REPORT
S G A"~
DATE: MARCH 22, 2010
TO: MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
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FROM: GREG CARSON, TOWN MANAGER/EXECUTIVE DIRECTOR~,,G~"'
SUBJECT: PPW JOB NO. 09-06 -LOS GATOS LIBRARY PROJECT 411-821-2104 and
411-281-2501
ADOPT RESOLUTION AUTHORIZING THE TOWN MANAGER/EXECUTIVE
DIRECTOR TO EXECUTE A PROFESSIONAL DESIGN AND
CONSTRUCTION AGREEMENT WITH VERIZON TELEPHONE COMPANY
FOR RELOCATION OF AERIAL AND UNDERGROUNG CABLES RELATED
TO THE NEW LOS GATOS LIBRARY IN AN AMOUNT NOT TO EXCEED
$102,977.
RECOMMENDATION:
Adopt resolution (Attachment 1) authorizing the Town Manager/Executive Director to execute a
professional design and construction agreement (Exhibit A) with Verizon Telephone Company
for relocation of aerial and underground cables related to the new Los Gatos Library in an
amount not to exceed $102,977.
BACKGROUND:
The construction of the new Los Gatos Library is scheduled to start in July 2010. The design
work for this project was completed in March 2010 and the project is currently advertised.
tluough the Town's formal bidding process. The new Los Gatos Library site has no existing
utility service connections. Additionally, the construction of the new Library will require
relocation of a number of utility facilities to accommodate the new building. Staff has been
working with various utility companies to design and provide services to the new Library.
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PREPARED BY: TODD CAPURSO
Director of Parlcs and Public Worlcs
Reviewed by: ssistant Town Manager/Deputy Director
own Attorney/General Counsel Clerlc Administrator/Secretary
Finance Community Development
N:\PPW\MANAGEMENT\COUNCIL\COUNCIL REPORTS\2010 Reports\April 5\09.06.new.libr~ry.VERIZON.doc~ o..>~.~..
PAGE 2
MARCH 22, 2010
MAYOR AND TOWN COUNCIL
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: PROJECT 09-06 -LOS GATOS LIBRARY PROJECT 411-281-2501
DISCUSSION:
One of the major utility needs of the new Library is telephone service. In .addition to telephone
service to the new building, existing telephone lines in the path of the new Library along Villa
Avenue require re-routing around the new building site. This re-routing is currently underway.
Construction of the new telephone line is scheduled to take place prior to July 2010 and the start
of the new Library construction. The Town will be constructing underground trenches for the
utility company and Verizon Telephone Company will install new cables and related facilities as
part of their work.
The estimated cost for design and construction of the relocation of underground and aerial cables
around the new Los Gatos Library by Verizon Telephone Company is $102,977. It is standard
practice for Verizon Telephone Company to enter into an agreement with the property owner for
such service requests, such as last year when the Town entered into a similar agreement for
service to the new Police Operations Building. The Town will receive a refund if the overall cost
of design and construction is less than the original estimate of $102,977.
CONCLUSION:
Staff recommends the Town Council/Redevelopment Agency adopt the attached Resolution
authorizing the Town Manager/Executive Director to execute a Professional Design and
Construction Agreement with Verizon Telephone Company to provide design and construction
for telephone services for the new Los Gatos Library project in an amount not to exceed
$102,977.
ENVIRONMENTAL ASSESSMENT:
This project is Categorically Exempt pursuant to Sections 15301 (c), and 15303 (e), and 15304
(b) of the State CEQA guidelines.
PAGE 3
MARCH 22, 2010
MAYOR AND TOWN COUNCIL
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: PROJECT 09-06 -LOS GATOS LIBRARY PROJECT 411-281-2501
FISCAL IMPACT:
Sufficient funds are available for this agreement as demonstrated in the table below.
LOSGA'POS LIBI2ARYPROJECT
RY 2007/08 TY 2008/09 rY 2009/10 Expended/ Proposed Remaining
Expenditures Expenditures Available Encumbered Contract ruturc Budget
TY 2009/10 Fiscal Impact Budget To Date Amount Commitments If Approved
Project 411-821-2501 $ 28,669 $ 677,778 $ 17,775,417 $ 1,655,105 $ 102,977 $ 144,750 $ 15,872,585
TOTALS $ 102,977 $ 144,750
TOTALEXPGVDI'fiTRLS 13Y CA'1L'G012Y
Design & Construction $ 102,977 $ 144,750
TOTALS
$ 102,977 $ 144,750
Attachments:
Resolution authorizing Town Manager/Executive Director to execute a professional design and
construction agreement with Verizon Telephone Company (Exhibit A) in an amount not to
exceed $102,977.02.
Attaclunent 1
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER/EXECUTIVE DIRECTOR
TO EXECUTE A PROFESSIONAL DESIGN AND CONSTRUCTION SERVICES
AGREEMENT WITH VERIZON TELEPHONE COMPANY
TO PROVIDE TELEPHONE SERVICES FOR
PPW JOB NO. 09-06 -LOS GATOS LIBRARY PROJECT
WHEREAS, the 2009-10 Capital .Improvement Program budget includes funding
for the for PPW Job No.09-06 Los Gatos Library Project; and
WHEREAS, telephone service is needed for this project; and
WHEREAS, aerial and underground telephone facilities has to be relocated
around the site of new Library; and
WHEREAS, it is necessary for the Town Council/Redevelopment Agency to
secure the services of Verizon Telephone Company to provide design and construction service
for the Los Gatos Library Project.
NOW, THEREFORE, BE IT RESOLVED that the Town
Council/Redevelopment Agency of the Town of Los Gatos hereby approves the attached
Agreement (IJxhibit A) with Verizon Telephone Company to provide design and construction
services in connection with the Los Gatos Library Project in an amount not to exceed
$102,977.02.
BE IT FURTHER RESOLVED that the Town Manager/Executive Director is
hereby authorized and directed to execute said agreement on behalf of the Town
Council/Redevelopment Agency.
PASSED AND ADOPTED at a regular meeting of the Town
Council/Redevelopment Agency of the Town of Los Gatos, California, held on the 5th day of
April, 2010 by the following vote:
COUNCIL/AGENCY MEMBERS
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR/SECRETARY OF THE REDEVELOPMENT AGENCY
LOS GATOS, CALIFORNIA
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EXHIBIT A
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15 Montebello Way
Los Gatos, CA 95030
March 4, 2010
Town of Los Gatos
Attn; Kevin Rohani, P.E.
41 Miles Avenue
P. 0. Box 949
Los Gatos, CA 95031
SUBJECT: AERIAL TO UNDERGROUND -LOS GATOS LIBRARY
100 VILLA AVENUE
VERIZON WORK ORDER # 0925~8POAOAX
Dear Mr. Rohani:
The estimated cost of the work you have requested from Verizon is $102,977.02. As
stated, this figure is an estimate and only covers the costs for aerial to underground.
Your agreement with Verizon is to pay for the actual cost of the work, which may be
greater or less than the estimated cost listed above. If the actual cost is greater than
the estimated cost, you will be billed the additional charges. If the actual cost is less
than the estimated cost, you will receive a refund.
Description of scope of work:
The request of work shall entail the relocation of underground and aerial cables as well
as the relocation of a Verizon cross-connect box. Performance of this task shall require
Verizon to place and splice underground cables in Town to provided conduit to a new
cross-connect panel. The existing commercial and residential services in the area will be
transferred to the new cross-connect panel. During our performance of the requested
work, an additional advance payment could be required should you alter the scope of
work, take other action which would cause us to incur additional costs, or if we
encounter unforeseen events or obstructions.
Please indicate your acceptance by returning a signed copy of this letter along with a
check for $102,977.02. Make the check payable to Verizon California Incorporated.
Please indicate Verizon Work Order #0925-8POAOAX. Upon receipt of your
signed agreement and payment, your work order will be completed and released to our
Construction Department for scheduling.
March 4, 2010
Town of Los Gatos
Page 2
Verizon will attempt to complete the work for which it is responsible under this
agreement within 90 days after receipt of payment and a fully executed copy of this
agreement letter. However, no damages or other liability shall accrue against Verizon in
favor of the Customer if the work is not completed within said period due to Verizon's
action or the action of other utilities, agencies, or other companies, which may have
become involved in this project.
The costs and engineering specifications will be null and void if this letter is not signed
and returned within 30 days from this date or if customer requests a new engineering
study.
Any questions regarding the work can be directed to me at 408-354-6374.
Darryl vanMaanen
Engineer -Network Engineering
Concurred:
Customer signature
2. Date
Verizon signature