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7a - Los Gatos Library Projectyaw" of MEETING DATE: 03/15/10 - - ITEM NO: ~~. cas ~G,Atos COUNCIL/AGENCY AGENDA REPORT DATE: MARCH 1, 2010 TO: MAYOR AND TOWN COUNCIL/ CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY FROM: GREG CARSON, TOWN MANAGER/EXECUTIVEbIRECTOR c''~~~ SUBJECT: PPW JOB NO. 09-06 -LOS GATOS LIBRARY PROJECT 411-821-2501 ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE LOS GATOS LIBRARY PROJECT AND AUTHORIZE STAFF TO ADVERTISE THE PROJECT FOR BID. RECOMMENDATION: Adopt a Resolution approving plans and specifications for the Los Gatos Library Project and authorize staff to advertise the project for bid. BACKGROUND: On January 11, 2010, the Town Council approved actions regarding the new Los Gatos library, including certification of the EIR, introduction of the Planned Development ordinance, and approval of the General Plan Amendment and Architecture and Site (A&S) application for demolition and relocation of houses on the library site. The Planned Development ordinance was adopted on January 19, 2010, and the Development Review Committee approved the A&S application for the library final design on February 16, 2010. The new library will be a 30,000 square-foot, two-story building at 100 Villa Avenue on the southeast corner of the Civic Center. Community meetings, stakeholder focus groups, environmental design charrettes, and public hearings all provided opportunities for input into the design, material selections, floor plans, and site plan for the new library. The new library will provide sufficient space for expanded and additional library services, including an expanded children's reading and storytime area, a designated teen area, a computer lab, group study rooms, a history center, a periodical reading room, and a coffee cafe. With a target to achieve at least LEED Silver certification, the new library will include many environmentally-efficient systems. Following the approval of the library design and land use process, staff is presenting the plans and specifications for the project for Council consideration and seeking Council authorization to advertise the project for bid. PREPARED BY: TODD CAPURSO Director of Parks and Public Works Reviewed by: Assistant Town Manager/Deputy Directoi<~own Attorney/General Counsel/ Clerk Administrator/Secretary ~~-Finance Community Development ...._ _ _. \\leona\data\PPW\MANAGEMENT\COiJNCIL\COUNCIL REPORTS\2010 Reports\March 15\09-06.library.building.p&s.doc PAGE 2 MARCH 1, 2010 MAYOR AND TOWN COUNCIL/ CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY SUBJECT: PPW JOB NO. 09-06 -LOS GATOS LIBRARY PROJECT 411-821-2401 DISCUSSION: As authorized by the Council, staff began apre-qualifying process for selection of building contractors for this project in December 2009. This process provides the Town with a comprehensive group of qualified contractors to participate in the project bidding. As a result of this effort, a total of 24 building contractors have been pre-qualified and are eligible to submit bids on the project. The list of pre-qualified contractors is attached to this report as Attachment 2. Plans and Specifications for this project are complete and are available for review in the Town Clerk Department on the Friday before the Council meeting. The cost estimate prepared by the architect's cost consultant covers all the costs to be included in the base bid. Staff and the architects are cautiously optimistic that due to current market conditions, the bids will come in below the cost estimates. If this occurs, funds will be available for add alternates in the following order: 1. Pageant Park access improvements 2. Landscape improvements (additional stone pavers and benches) 3. Specialty light fixture for color capability 4. 20 kw additional photovoltaic array (some already included in base bid) 5. 20 kw additional photovoltaic array If the Town Council/Redevelopment Agency approves this project, it will be advertised for bid, and a construction contract will be presented to the Town Council on June 7, 2010 for award of a contract, with the actual construction to start by July 2010. CONCLUSION: Staff recommends that the Town Council/Redevelopment Agency adopt a Resolution approving plans and specifications for the new Los Gatos Library Project and authorize staff to advertise the project for bids. ENVIRONMENTAL ASSESSMENT: An EIR has been prepared and approved for this project. FISCAL IMPACT: The construction cost estimate for the new Los Gatos Library project is $14,500,000. Sufficient funds are available to advertise for this project is available as demonstrated in the table below: PAGE 3 MARCH 1, 2010 MAYOR AND TOWN COUNCIL/ CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY SUBJECT: PPW JOB NO. 09-06 -LOS GATOS LIBRARY PROJECT 411-821-2401 LOS GA'fOS LIBRARP PROJECT FY 2007/08 FY 2008/09 FY 2009/10 Expended/ Estimated Remaining Expenditures Expenditures Available Encumbered Contract Budget FY 2009/10 Fiscal Impact Budget To Date Amount If Approved Library P-•oject 411-821-2501 $ 28,669 677,778 17,775,417 1,645,602 14,500,000 1,629,815 TOTALS $ 28,669 $ 677,778 $17,775,417 $1,645,602 $ 14,500,000 $ 1,629,815 Attachments: 1. Resolution approving plans and specifications for the new Los Gatos Library Project and authorizing staff to advertise the project for bids. 2. List ofpre-qualified contractors RESOLUTION Attachment 1 RESOLUTION OF THE TOWN COUNCIL/REDEVELOPMENT AGENCY OF THE TOWN OF LOS GATOS APPROVING THE PLANS AND SPECIFICATIONS FOR PPW JOB NO. 09-06 -LOS GATOS LIBRARY PROJECT AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BIDS WHEREAS, plans and specifications for the Los Gatos Library Project have been prepared by the Town Engineer and duly filed with the Clerk Administrator/Secretary of the Redevelopment Agency; and WHEREAS, the Town Council/Redevelopment Agency of the Town of Los Gatos has reviewed said plans and specifications. NOW, THEREFORE, BE IT RESOLVED that the Town Council/Redevelopment Agency hereby approves the plans and specifications for the Los Gatos Library Project. BE IT FURTHER RESOLVED that the Clerk Administrator/Secretary of the Redevelopment Agency is hereby authorized and directed to advertise the Los Gatos Library .Project for bids in the manner prescribed by the Town Municipal Code. BE IT FURTHER RESOLVED that only the contractors that have been pre-qualified are eligible to bid on the project and all other contractors are considered ineligible to bid on this project. PASSED AND ADOPTED at a regular meeting of the Town Council/Redevelopment Agency of the Town of Los Gatos held on the 15th day of March, 2010 by the following vote: COUNCIL/AGENCY MEMBERS: AYES: NAYS ABSENT: ABSTAIN: SIGNED: MAYOR/CHAIR OF THE REDEVELOPMENT AGENCY LOS GATOS, CALIFORNIA ATTEST: CLERK ADMINISTRATOR/SECRETARY OF THE REDEVELOPMENT AGENCY LOS GATOS, CALIFORNIA Amoroso Construction Barry Swenson Builder Bobo Construction, Inc. Bogard Construction D.L. Falk Construction Inc. Davis Reed Construction Devcon Construction Company Flintco Inc. Gilbane Building Company Gonsalves & Stronck Construction Co., Inc. Hensel Phelps Construction Co. John Plane Construction McCarthy Building Companies, Inc. Overaa Construction Ralph Larsen & Son, Inc. Soltek Pacific Construction Swenson & Associates Swenson Development Corporation TBI Construction & Construction Management, Inc. W. L. Butler Construction, Inc. West Coast Contractors, Inc. Zcon Builders Zolman Construction & Development, Inc. Zovich Construction Attachment 2