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Agenda Page 1 TOWN OF LOS GATOS TOWN COUNCIL MEETING AUGUST 07, 2018 110 EAST MAIN STREET LOS GATOS, CA PARTICIPATION IN THE PUBLIC PROCESS How to participate: The Town of Los Gatos strongly encourages your active participation in the public process, which is the cornerstone of democracy. If you wish to speak to an item on the agenda, please complete a “speaker’s card” located on the back of the chamber benches and return it to the Clerk Administrator. If you wish to speak to an item NOT on the agenda, you may do so during the “Verbal Communications” period. The time allocated to speakers may change to better facilitat e the Town Council meeting. Effective Proceedings: The purpose of the Town Council meeting is to conduct the business of the community in an effective and efficient manner. For the benefit of the community, the Town of Los Gatos asks that you follow the Town’s meeting guidelines while attending Town Council meetings and treat everyone with respect and dignity. This is done by following meeting guidelines set forth in State law and in the Town Code. Disruptive conduct is not tolerated, including but not li mited to: addressing the Town Council without first being recognized; interrupting speakers, Town Council or Town staff; continuing to speak after the allotted time has expired; failing to relinquish the podium when directed to do so; and repetitiously addressing the same subject. Deadlines for Public Comment and Presentations are as follows: • Persons wishing to make an audio/visual presentation on any agenda item must submit the presentation electronically, either in person or via email, to the Clerk’s Office no later than 3:00 p.m. on the day of the Council meeting. • Persons wishing to submit written comments to be included in the materials provided to Town Council must provide the comments as follows: o For inclusion in the regular packet: by 11:00 a.m. the Thursday before the Council meeting o For inclusion in any Addendum: by 11:00 a.m. the Monday before the Council meeting o For inclusion in any Desk Item: by 11:00 a.m. on the day of the Council Meeting Rob Rennie, Mayor Steven Leonardis, Vice Mayor Marcia Jensen, Council Member Marico Sayoc, Council Member Barbara Spector, Council Member Town Council Meetings Broadcast Live on KCAT, Channel 15 (on Comcast) on the 1st and 3rd Tuesdays at 7:00 p.m. Rebroadcast of Town Council Meetings on the 2nd and 4th Mondays at 7:00 p.m. Live & Archived Council Meetings can be viewed by going to: www.losgatosca.gov/Councilvideos IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING [28 CFR §35.102-35.104] Page 2 TOWN OF LOS GATOS TOWN COUNCIL MEETING AUGUST 07, 2018 7:00 PM MEETING CALLED TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE COMMISSIONER APPOINTMENTS Interview and appointment of adult Commissioners to the General Plan Advisory Committee and to fill unscheduled vacancies on the Bicycle and Pedestrian Advisory Commission and the Community and Senior Services Commission. CLOSED SESSION REPORT COUNCIL/TOWN MANAGER REPORTS Our Town - Safe Routes to School CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) (Items appearing on the Consent Calendar are considered routine and may be approved by one motion. Any member of the Council or public may request to have an item removed from the Consent Calendar for comment and action. Unless there are separate discussions and/or actions requested by Council, staff, or a member of the public, it is requested that items under the Consent Calendar be ac ted on simultaneously.) 1. Approve Council meeting minutes of June 19, 2018. 2. Approve Closed Session meeting minutes of August 1, 2018. 3. Accept report on Town Manager approved actions during Council recess. 4. Continue the adoption of an ordinance of the Town Council of the Town of Los Gatos amending Chapter 4 of the Los Gatos Town Code entitled Animals and Fowl to September 4, 2018 5. A. Approve a labor agreement between the Town of Los Gatos and the American Federation of State, County and Municipal Employees and authorize the Town Manager to execute the Memorandum of Understanding. B. Authorize salary and benefits budget adjustments in the amount of $53,417 from estimated available FY 2018/19 operating revenues. 6. Authorize the Town Manager to execute a five-year agreement for consultant services for map check review and surveying services with Kier & Wright Civil Engineers & Surveyors, Inc. in amount not to exceed $125,000. Page 3 7. Authorize the Town Manager to execute a four-year Agreement for Services with Universal Site Services for enhanced downtown garbage and recycling receptacle collection and cleaning services in an amount not to exceed $38,247 for Fiscal Year 2018/19, plus adjustments annually thereafter for a total agreement amount not to exceed $187,737. 8. Authorize the Town Manager to execute an agreement with Superion LLC. to upgrade, cloud host, and provide annual maintenance services for the Town’s financial /human resource management information system in an amount not to exceed $95,759. 9. Property Location: 201-225 Los Gatos-Saratoga Road. Consider a request for approval of an exception to the Story Pole Policy to allow an alternative to standard story pole installation to illustrate and provide notice of the proposed project. APNS 510- 14-08 and 510-14-009. VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on any matter that is not listed on the agenda. To ensure all agenda items are heard and unless additional time is authorized by the Mayor, this portion of the agenda is limited to 30 minutes and no more than three (3) minutes per speaker. In the event additional speakers were not able to be heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment.) PUBLIC HEARINGS (Applicants/Appellants and their representatives may be allotted up to a total of ten minutes maximum for opening statements. Members of the public may be allotted up to three minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.) 10. Consider the 2018 Weed Abatement Program Assessment Report from the County of Santa Clara Consumer and Environmental Protection Agency and adopt a resolution confirming the report and authorizing collection of the assessment charges. OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) 11. Discuss the dynamics of the Summer of 2018 cut through traffic and direct staff to continue the current efforts. PUBLIC HEARINGS (Applicants/Appellants and their representatives may be allotted up to a total of ten minutes maximum for opening statements. Members of the public may be allotted up to three minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.) 12. Consider potential amendments to the North 40 Specific Plan. APN 424-07-009, 010, 024 through 027, 031 through 037, 052 through 054, 060, 063 through 065, 070, 081 through 086, 090, 094 through 096, 099, 100, 102 through 112, 424-06-115, 116, and 129. Property Owners: Yuki Farms, ETPH, LP, Grosvenor USA Limited, Summerhill N40 LLC, Dodson, Hirschman, Mattes, Ventura Trustee, Moisenco, Los Gatos Medical Office Center LLC, Los Gatos Gateway LLC, MBK Enterprise, Page 4 Connell, Gin, John & Allison Diep LLC, Bernal, LG Boulevard Holdings LLC, Polaris Navigation, EW Real Estate LLC, Lazaar Enterprises LLC, Kothary, and Swenson Trustee. Applicant: Town of Los Gatos (continued to a date certain of June 5, 2018 from April 17, 2018). 13. Town Code amendment application A-18-001. Project location: Town wide. Applicant: Town of Los Gatos. Consider amendments to Article VIII, Division 5 of Chapter 29 (Zoning Regulations) of the Town Code regarding Affordable Housing Overlay Zones. 14. Minor Development in an Historic District Applications HS-18-018 and HS-18-031. Project Location: 223 Massol Avenue. Appellent: Tyler Atkinson, Esq. Property Owner/Applicant: Vladimir Kanvesky. Consider an appeal of a Planning Commission decision approving a request for exterior alternations and an addition to a non-contributing sing-family residence (HS-18-018); and an appeal of a Planning Commission decision approving a request for an addition to a residential accessory structure less than 450 square feet which is visible from the street (HS-18-031) on property located in the Almond Grove Historic District zoned R1-D:LHP. APN 510-16-020 ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council votes for an extension of time) Writings related to an item on the Town Council meeting agenda distributed to members of the Council within 72 hours of the meeting are available for public inspection at the front desk of the Los Gatos Town Library, located at 100 Villa Avenue, and are also available for review on the official Town of Los Gatos website. Copies of desk items distributed to members of the Council at the meeting are available for review in the Town Council Chambers Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a decision of the Town Council must be brought within 90 days after the decision is announced unless a shorter time is required by State or Federal law.