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PAGE 2 OF 3 <br />SUBJECT: AUTHORIZE THE TOWN MANAGER TO NEGOTIATE AND EXECUTE AN <br />AGREEMENT WITH CUSCHIERI HORTON ARCHITECTS FOR PROJECT DESIGN IN <br />AN AMOUNT NOT TO EXCEED $149,000 FOR PPW PROJECT 821-2301- <br />BUILDING REPLACEMENT AT THE CORPORATION YARD <br />SEPTEMBER 27, 2018 <br />S:\COUNCIL REPORTS\2018\10-02-18\03 Engineering TI - Bldg Replacement at Corp Yard\Staff Report.docx 9/27/2018 9:06 AM <br /> <br /> <br />BACKGROUND (Cont’d): <br />maintenance needs, including a leaking roof and windows, decaying siding, and a lack of <br />restroom facilities. <br /> <br />To address the problems with the building initially, as part of the FY 2015/2016 Town Capital <br />Improvement Budget, the Town Council approved a building replacement project. However, <br />while trying to identify funds for the Almond Grove Street Rehabilitation Project, Council <br />authorized $200,000 of the funding identified for the building replacement to be transferred to <br />the Almond Grove project. The Corporation Yard Building Replacement Project currently has <br />sufficient funding to complete the project design. The preliminary cost estimate for the project <br />construction is between $450,000 and $650,000. The design will allow for a more precise <br />project cost estimate and staff will include a request for construction funding in next year’s CIP <br />budget. <br /> <br />DISCUSSION: <br />To most cost effectively address the building needs, the scope of the project includes relocating <br />staff currently housed in the old portable building to the existing engineering building on the <br />southwest side of the Corporation Yard. Relocating staff to this other building will allow for <br />combining the use of restroom facilities and conditioned space. This requires building new staff <br />space within the eastern side of the engineering building and reconfiguring the space to meet <br />the combined needs. Following this tenant improvement work, staff from the old portable <br />building will be moved into the newly built and reconfigured office space in the engineering <br />building. The old portable will be removed, and a new prefabricated steel storage building will <br />be erected in its place. One side of this steel building will be configured to appropriately house <br />police evidence and the other side of the building will be used for equipment storage displaced <br />by the move of staff from the old building. Consolidating personnel in one building and <br />equipment and evidence in another will allow for better efficiencies in the use of space with <br />respect to building construction, conditioned space, etc. <br /> <br />In May of 2018, PPW staff sent out a Request for Proposals to three architectural firms inviting <br />them to send in their proposals for design of the engineering building tenant improvements <br />and new prefabricated steel building. Out of three firms, one firm submitted a proposal. A <br />Town staff panel interviewed the firm, Cuschieri Horton Architects, as part of the evaluation of <br />the proposal. Cuschieri Horton Architects brought their design team and discussed their <br />proposal with the panel. The panel was impressed with the Cuschier i Horton Architects <br />presentation, their project manager, and project approach. In addition, Town staff has <br />previously had a positive experience working with Cuschieri Horton Architects when the <br />