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PAGE 2 OF 3 <br />SUBJECT: PROJECT NUMBER 821 -2008 ENERGY EFFICIENCY UPGRADES TOWNWIDE <br />JUNE 12 , 2018 <br />S:\COUNCIL REPORTS \2018 \06 -19 -18 \Energy Efficiency Upgrades \Staff Report.FINAL.docx 6/14/2018 12:10 PM <br /> <br /> <br />B CKGROUNDA(cont’d): <br /> <br />Typically, thi s process is handled in several stages. The first stage is a preliminary facility review <br />to identify projects that have potential to meet the ten -year payback threshold. These projects <br />are then evaluated through a detailed investment grade audit that con ducts the calculations <br />necessary to ensure the savings will materialize. Th e audit results in a report that identifies the <br />projects recommended for construction and the audit is reviewed by a third party that is <br />approved by PG&E to ensure accuracy . <br /> <br />Altho ugh the potential expenditure associated with this item falls within the approval authority <br />of the Town Manager, staff is seeking Town Council approval given the potential for innovative <br />financing and future large capital improvement projects, all of which will also require Council <br />approval based on the projected value. <br /> <br />DISCUSSION : <br /> <br />In April 201 8 , Public Works staff completed a competitive Request for Proposals (RFP) process, <br />soliciting proposals from e nergy s ervices c ompanies to provide a comprehensive assessment <br />and turnkey solutions for potential projects (steps one and two from above). Syserco, was the <br />only company who proposed and was selected as the most qualified respondent. Syserco has <br />since completed the prel iminary facility assessment (Attachment 3) at no cost to the Town for <br />the Civic Center, Police Operations Building, Corporation Yard , Library , Adult Recreation Center , <br />and the Youth Recreation Center. <br /> <br />With Council approval, Syserco will proceed with the audit and subsequent recommendations <br />for projects in consultation with Parks and Public Works staff . P riority w ill be given to <br />replacement of infrastructure that provides energy savings and meets the Towns needs for <br />capital maintenance. <br /> <br />At the conclusion of the i nvestment g rade a udit, staff estimates the development of a larger <br />project or series of projects with a potential construction cost between $700,000 to $900,000 <br />that could be funded through PG&E’sA On Bill Financing program. Th e a udit results and <br />potential projects would be presented to Council for consideration prior to implementation. <br /> <br />CONCLUSION : <br /> <br />Authorize the Town Manager to negotiate and execute a Letter of Intent (Attachment 1) and <br />execute an Agreement for Consultant services (Attachment 2) with Syserco Energy Solutions to <br />perform an Investment Grade Audit (IGA) for Town facilities in an amount not to exceed <br />$34,750. <br /> <br />