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Staff Report PREPARED BY : LISA PETERSEN Town Engineer/Assistant Public Works Director Reviewed by : Town Manager, Assistant Town Manager , Town Attorney , Finance Director , and Parks and Public Works Director 110 E. Main Street Los Gatos, CA 95030 ●A 406 -354 -6832 www.losgatosca .gov TOWN OF LOS GATOS COUNCIL AGENDA REPORT MEETING DATE: 06/19 /2018 ITEM NO: 11 D ATE : JUNE 5 , 2018 TO : MAYOR AND TOWN COUNCIL FROM: LAUREL PREVETTI, TOWN MANAGER SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF FBD VANGUARD CONSTRUCTION AND AUTHORIZE RECORDING BY THE CLERK ADMINISTRATOR FOR PPW JOB NO. 16 -813 -9921 ANNUAL CURB, GUTTER, AND SIDEWALK MAINTENANCE PROJECT RECOMMENDATION : Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion (Attachment 1) accepting the work of FBD Vanguard Construction and authorize recording by the Clerk Administrator for PPW Job No. 16 -813 -9921 Annual Curb, Gutter, and Sidewalk Maintenance Project . BACKGROUND : TheATown’sAadoptedAFYA2016/17 -20/21 Capital Improvement Program (CIP) Budget designate d $615,806 in funding for curb, gutter, and sidewalk replacement and public access infrastructure improvement projects. This project entailed concrete repair of curb, gutter, and sidewalks, installation of curb ramps, removal and planting of trees, striping and associa ted work in the Town of Los Gatos. These areas included Blossom Hill Road at Los Gatos Blvd, Camellia Terrace, Cherry Blossom Lane, Belgatos Road, Belwood Gateway , and Harwood Road ; Lark Avenue at Winchester Blvd, Charter Oaks Lane , and Arroyo Grande ; Ken sington Way at Hershner Drive, Howes Drive , and Anne Way ; Blossom Valley Drive at Westchester Drive ; College Avenue at College Terrace ; and Main St reet at Church St reet and Chicago Avenue. PAGE 2 OF 3 SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF FBD VANGUARD CONSTRUCTION AND AUTHORIZE RECORDING BY THE CLERK ADMINISTRATOR FOR PPW JOB NO. 16 -813 -9921 ANNUAL CURB, GUTTER, AND SIDEWALK MAIN TENANCE PROJECT JUNE 5 , 2018 S:\COUNCIL REPORTS \2018 \06 -19 -18 \11 FBD Vanguard Construction \Staff Report Final.docx 6/13/2018 5:12 PM B CKGROUNDA(cont’d): On March 21, 2017, the Town Council appr oved a contract award and authorized the Town Manager to execute a construction agreement with FBD Vanguard Construction Inc. in an amount not to exceed $562,335 . DISCUSSION : FBD Vanguard Construction has satisfactorily completed all of the work for th is project and staff recommends project acceptance. Five percent of the faithful performance bond will remain in effect for a period of two years as guarantee for any needed repair or replacement caused by defective materials and workmanship. The execu tion and recordation of the Certificate of Acceptance is now required to finalize the Town's acceptance of the project. CONCLUSION : Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion accepting the work of FBD Vanguard Construction and authorize recording by the Clerk Administrator for PPW Job No. 16 -813 -9921 Annual Curb, Gutter, and Sidewalk Maintenance Project. FISCAL IMPACT : The final project cost was $615,234 , of which $557,357.80 was direct construction costs paid to FBD Vanguard Construction , all within the project budget of $615,806 as demonstrated in the fiscal table below: PAGE 3 OF 3 SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF FBD VANGUARD CONSTRUCTION AND AUTHORIZE RECORDING BY THE CLERK ADMINISTRATOR FOR PPW JOB NO. 16 -813 -9921 ANNUAL CURB, GUTTER, AND SIDEWALK MAIN TENANCE PROJECT JUNE 5 , 2018 S:\COUNCIL REPORTS \2018 \06 -19 -18 \11 FBD Vanguard Construction \Staff Report Final.docx 6/13/2018 5:12 PM FISC LAIMP CTA(cont’d): Curb, Gutter, & Sidewalk Maintenance Project 813 -9921 Budget Costs GFAR $ 615,806 Total Project Budget $ 615,806 Vanguard Construction $ 557,358 Consultant Services $ 3,493 Advertising $ 964 Blueprint/Copy/Postage $ 322 Total Project Costs $ 562,137 Project Savings Not Including Staff Costs $ 53,669 Staff Costs $ 53,097 Project Savings Including Estimated Staff Costs $ 572 ENVIRONMENTAL ASSESSMENT : This is a project as defined under CEQA but is Categorically Exempt (Section 15301c ). A Notice of Exemption will not be filed. Attachment: 1. Certificate of Acceptance and Notice of Completion