Staff Report
PREPARED BY : LISA PETERSEN
Town Engineer/Assistant Public Works Director
Reviewed by : Town Manager, Assistant Town Manager , Town Attorney , Finance Director , and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ●A 406 -354 -6832
www.losgatosca .gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 06/19 /2018
ITEM NO: 11
D ATE : JUNE 5 , 2018
TO : MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF
FBD VANGUARD CONSTRUCTION AND AUTHORIZE RECORDING BY THE
CLERK ADMINISTRATOR FOR PPW JOB NO. 16 -813 -9921 ANNUAL CURB,
GUTTER, AND SIDEWALK MAINTENANCE PROJECT
RECOMMENDATION :
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
(Attachment 1) accepting the work of FBD Vanguard Construction and authorize recording by
the Clerk Administrator for PPW Job No. 16 -813 -9921 Annual Curb, Gutter, and Sidewalk
Maintenance Project .
BACKGROUND :
TheATown’sAadoptedAFYA2016/17 -20/21 Capital Improvement Program (CIP) Budget designate d
$615,806 in funding for curb, gutter, and sidewalk replacement and public access infrastructure
improvement projects. This project entailed concrete repair of curb, gutter, and sidewalks,
installation of curb ramps, removal and planting of trees, striping and associa ted work in the
Town of Los Gatos. These areas included Blossom Hill Road at Los Gatos Blvd, Camellia Terrace,
Cherry Blossom Lane, Belgatos Road, Belwood Gateway , and Harwood Road ; Lark Avenue at
Winchester Blvd, Charter Oaks Lane , and Arroyo Grande ; Ken sington Way at Hershner Drive,
Howes Drive , and Anne Way ; Blossom Valley Drive at Westchester Drive ; College Avenue at
College Terrace ; and Main St reet at Church St reet and Chicago Avenue.
PAGE 2 OF 3
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF
FBD VANGUARD CONSTRUCTION AND AUTHORIZE RECORDING BY THE
CLERK ADMINISTRATOR FOR PPW JOB NO. 16 -813 -9921 ANNUAL CURB,
GUTTER, AND SIDEWALK MAIN TENANCE PROJECT
JUNE 5 , 2018
S:\COUNCIL REPORTS \2018 \06 -19 -18 \11 FBD Vanguard Construction \Staff Report Final.docx 6/13/2018 5:12 PM
B CKGROUNDA(cont’d):
On March 21, 2017, the Town Council appr oved a contract award and authorized the Town
Manager to execute a construction agreement with FBD Vanguard Construction Inc. in an
amount not to exceed $562,335 .
DISCUSSION :
FBD Vanguard Construction has satisfactorily completed all of the work for th is project and staff
recommends project acceptance.
Five percent of the faithful performance bond will remain in effect for a period of two years as
guarantee for any needed repair or replacement caused by defective materials and
workmanship. The execu tion and recordation of the Certificate of Acceptance is now required
to finalize the Town's acceptance of the project.
CONCLUSION :
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate
of Acceptance and Notice of Completion accepting the work of FBD Vanguard Construction and
authorize recording by the Clerk Administrator for PPW Job No. 16 -813 -9921 Annual Curb,
Gutter, and Sidewalk Maintenance Project.
FISCAL IMPACT :
The final project cost was $615,234 , of which $557,357.80 was direct construction costs paid to
FBD Vanguard Construction , all within the project budget of $615,806 as demonstrated in the
fiscal table below:
PAGE 3 OF 3
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK OF
FBD VANGUARD CONSTRUCTION AND AUTHORIZE RECORDING BY THE
CLERK ADMINISTRATOR FOR PPW JOB NO. 16 -813 -9921 ANNUAL CURB,
GUTTER, AND SIDEWALK MAIN TENANCE PROJECT
JUNE 5 , 2018
S:\COUNCIL REPORTS \2018 \06 -19 -18 \11 FBD Vanguard Construction \Staff Report Final.docx 6/13/2018 5:12 PM
FISC LAIMP CTA(cont’d):
Curb, Gutter, & Sidewalk Maintenance
Project 813 -9921
Budget Costs
GFAR $ 615,806
Total Project Budget $ 615,806
Vanguard Construction $ 557,358
Consultant Services $ 3,493
Advertising $ 964
Blueprint/Copy/Postage $ 322
Total Project Costs $ 562,137
Project Savings Not Including Staff Costs $ 53,669
Staff Costs $ 53,097
Project Savings Including Estimated Staff Costs $ 572
ENVIRONMENTAL ASSESSMENT :
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c ). A Notice
of Exemption will not be filed.
Attachment:
1. Certificate of Acceptance and Notice of Completion