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Attachment 1School Bus Consultants – First Amendment to Agreement for Consultant Services Page 1 of 2 FIRST AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES This AMENDMENT TO AGREEMENT is dated for identification this 19 th day of June 201 8 and amends that certain A greement for Consultant Services dated October 27, 2017 , made by and between the Town of Los G atos , ("Town,") and the SCHOOL BUS CONSULTANTS, (“Consultant.”). RECITALS A. Town and Consultant entered into a n Agreement for Consultant Services on October 27, 2017 (“Agreement ”), a copy of which is attached hereto and incorporated by reference as Exhibit A to this Amendment . B. Town desires to amend the Agreement for Consultant Services to provide an additional scope of services and compensation to provide professional services to prepare a business plan for a school bus pilot program. AMENDMENT 1. Scop e of Services (Section 2.1). Consultant shall provide additional services as described in that certain proposal sent to the Town on May 29, 2018, which is hereby incorporated by reference and attached as Exhibit B. 2. Compensation (Section 2.6). Compensati on for Consultant’s professional services for the a dditional services shall not exceed $21,600 , inclusive of all costs, based on the Cost Proposal in Exhibit B. Payment shall be based upon Town approval of each task. Total amount of agreement not to exc eed $71,200. 3. All other terms and conditions of the Agreement remain in full force and effect. School Bus Consultants – First Amendment to Agreement for Consultant Services Page 2 of 2 IN WITNESS WHEREOF, the Town and Consulta nt have executed this Amendment. Town of L os Gatos School Bus Consultants : By: _______________________________ By: ______________________________ Laurel Prevetti , To wn Manager Name Title D epartment Approval: _______________________________________ Matt Morley Director of Parks and Public Works Approved as to Form: Attes t: s Gatos, California ______________________________ ______________________________ Robert Schultz , Town Attorney Shelley Neis, CMC, Clerk Administrator May 29 , 2018 Ying Smith Department of Public Works Town of Los Gatos 41 Miles Avenue Los Gatos, CA 95030 Dear Ms. Smith: TransPar Group, Inc. DBA School Bus Consultants (SBC) is pleased to submit this proposal to advance the work being completed under our October 2 7 , 2017 contract related to the feasibility of a local school bus service for the Town of Los Gatos (Town ). This proposal addresses the ongoing needs of the Town regardi ng the potential second ph ase of its effort to establish school bus service . Since this proposal has been requested by the Town prior to the completion of work on the initial feasibility phase, some context for the presentation of this proposal is prudent. Should the Town Council decide to proceed based upon the previous work jointly performed by SBC and the Town, then this proposal will serve to continue the development of a local school bus service for the Town by establishing the implementation action p lanning component for : initially the pilot program , and subsequently the medium -to -long term track for evolving the service beyond the pilot phase. Our proposed scope of work contained herein seeks to address the planning needs associated with how to establish a new school bus service . SBC and the Town found during the scope of its previous engagement that it is feasible to establish a new school bus service that places a high priority upon mitigating traffic congestion while simultaneously meeting the demand of a sufficient ly amenable population. The only caveat with this finding is that the originally anticipated funding sources for the potential service are less clear at this time . This is due to the ambiguity associated with obtaining the previously anticipated level of public funds from Measure B , since interpreted requirements for unrestricted public access to the service deviate considerably from the traditional concept of dedicated school bus service. As such, obtaining public funding via Measure B will likely prove difficult if not impossible if the service is in fact implemented as a traditional yellow school bus service . There are two additional sources of public funds available, however, and they are presently being investigated by the Town fo r both feasibility and potential funding scope. If the Town Council concurs that the school bus service is sufficiently feasible and possesses the potential to be sufficiently funded via a mix of potential public and subscription -based private sources , then there are still many crucial tasks to be completed within the next six or seven months in order to plan for a successful pilot program . While the Town is positioning itself to successfully execute many of those requisite tasks, both the Town and SBC a gree that the effort would benefit both from SBC’s ongoing assistance and expertise within the industry . Most immediately, the Town will need SBC’s help with executing upon an implementation action plan including five collaborative tasks subsequently listed in order but with the understanding that some tasks will be executed with varying levels of concurrence : M s . Ying Smith , May 29 , 2018 2 1. E valuate procurement options for the outsourced service delivery model: choose best; 2. Evaluate staffing needs in order to fulfill the necessar y functions to operate the service; 3. Solidify funding strategy for pilot service based upon estimates: prepare financial plan; 4. Develop an implementation action schedule to begin service in January of 2019; 5. Determine the medium -to -long term operating structu re over a five -year horizon. Task 1: Evaluate Procurement Options and Execute upon the Best This task has a three -fold purpose: first to jointly define the scope and specifications for the proposed outsourced service , and t o prepare selection criteria for potential service providers. Second , this task will encompass the collaborative evaluat ion of different procurement options such as putting out a formal bid request via an RFP / RFB / ITB, piggy -backing upon a contract with a provider presently serving another government or government -affiliated entity locally, or more informally negotiating a contract with a provider able to provide the specified service. Lastly, SBC will work with the Town to quickly but comprehensively develop the process specific to this effort, draft documentation and execute the process . A ll steps in this task will involve the review of peer agencies’ experience s , prepare d peer comparison s , and the application of recommend ed best practice s . Once all steps within this task have been completed, the Town will be poised to execute within the bounds of its policies and procedures . Deliverable for T ask 1 : A brief technical memo containing : • SBC ’s recommendation for procurement based upon task discussions and determinations arrived at with Town staff • SBC’s recommendations for process, documentation and execution time frames and outcomes associated with the chosen procurement process • SBC’s recommendations for service specifications and vendor selection criteria Task 2: Evaluate Staffing Needs and Options to Operate the Service This task will serve to collaboratively e valuate staffing options for the various functions necessary for operating the service, including but not limited to: • Jointly d efining responsibilities within each functional area • SBC r ecommend ing best practice s for functional distribution and management • SBC providing options for functional models based up on industry and peer i experience s • Jointly g ather ing available cost information from industry and peer i sources M s . Ying Smith , May 29 , 2018 3 Deliverable for Task 2: A brief technical memo containing: • Jointly d efined responsibilities by functional area • R ecommendations for best -practice functional distribution and management • SBC recommendation for functional model based upon a combination of : o A vailable Town staffing resources o T he alignment of available Town staff persons’ skill sets and capabilities o E stimated costs to train, hire, and / or outsource in order to meet needs Task 3: Solidify Funding Strategy and Develop F inancial P lan This task will serve to collaboratively finalize the funding strategy for the pilot service as well as to segue that funding strategy into a short -to -medium term financial plan that will support the service over that horizon. Most of the work on this task will be performed by Town staff but SBC will provide advisory guidance to ensure that all applicable costs are considered and within the proper ranges, as well as how budgets and expenditures should be approached and tracked within the student transportati on industry. Deliverable for T ask 3 : A technical memo containing the following joint deliverables : • Solidified Funding Strategy • Draft Financial Plan • First Year Draft Budget • Template for Expenditure Tracking Task 4: Develop Implementation Schedule to B egin S ervice During this task, SBC will assist the town with developing a feasible and successful implementation schedule from mid -to -late June 2018 through January 2019 . This process will begin with working backward from the anticipated start date for th e service; include coordination with key schools’ schedules; incorporate both known and anticipated time frames associated with executi ng upon the m ore immediate aspects of Tasks 1 through 3 , and; serve as the basis for aligning the work that must be compl eted in Task 5 . S BC ’s effort on this task will be concentrated at the beginning and end of the task, focusing on setting up th e Town for success by collaboratively planning and advising from the outset and then again r eview ing and comment ing on the draft schedule prepared by staff, including highlight ing critical path items and inform ing Town staff of any potential schedule delay s. Deliverable for T ask 4 : Jointly Planned Implementation Schedule M s . Ying Smith , May 29 , 2018 4 Task 5 : Establish a Medium -to -L ong T erm O perating S tructure This task will use the outputs from previous tasks and serve to create and establish a medium - to -long t erm operating structure over a five -year horizon. T he work on this task will be performed collaboratively and with a mindset of flexibility to allow for lessons to be learned and applied over the next one to three years. Considerations will include industry be st practices contrasted with Town needs and wants regarding the service. Additionally, the structure will be considered tentative based upon experiences and outcomes over the short -to -medium term of service under the proposed structure. Deliverables for T ask 5 : A brief t echnical memo containing the jointly -developed long - term structure based upon the outputs from previous tasks . M s . Ying Smith , May 29 , 2018 5 Project Hours, Schedule and Cost Figure 1 below illustrates SBC’s estimated levels of effort over the course of the proposed engagement. Figure 1: SBC Proposed Engagement Tasking and Levels of Effort Task Anticipated SBC Hours Expended 1. Evaluate Procurement Options and Execute upon the Best 4 0 2. Evaluate Staffing Needs and Options to Operate the Service 4 0 3. Solidify Funding Strategy and Develop Financial Plan 2 0 4. Develop Implementation Schedule to Begin Service 3 0 5. Establish a Medium -to -Long Term Operating Structure 3 0 Total Hours Expended Over Five Tasks 160 For the aforementioned 16 0 hours of consulting over a n estimated 60 -day period , SBC proposes a firm fixed cost to the Town of $21,60 0 . Two invoices will be generated by SBC during the project: the initial invoice will be issued o n or about 30 days into the project for $10,800 and anothe r post -deliverables invoice will be issued at the conclusion of project work for the remaining $10,800 . While general projections are made herein for hours by task , and also while the total estimated hours are firm, SBC is agree able to adjusting hours by task based upon the emerging needs of the Town and the Town’s desire to contribute more or less Town -staff work hours to individual tasks during the project . SBC proposes a project start date of on or about June 2 0 , 2018, with a n anticipated project end date on or about A ugust 4 , 2018. Additionally, the proposed pricing includes the provision for up to two (2) onsite visits by SBC staff during the engagement , as determined by Town staff and as coordinated with SBC staff. Thank yo u for the opportunity to broaden and extend our working relationship to reflect the ongoing and developing needs of the Town . Please do not hesitate to contact me if you have any questions regarding our proposal at 888 -518 -3377 extension 515. Sincerely, Patrick D. Kneib West Region Manager i Peers are defined as Hillbrook School in Los Gatos, various providers in Marin County (connected to Marin City), Lamorinda and the TRAFFIX bus service in Danville -San Ramon area. eca I?.2 )o IHH -_ AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT is made and entered into on October 27,2017 by and between TOWN OF LOS GATOS, a California municipal corporation, ("Town") and SCHOOL BUS CONSULTANTS, ("Consultant"), whose address is 18 SW 3'd Street, Suite 200, Lee's Summit, MO 64063. This Agreement is made with reference to the following facts. I. RECITALS l.l The Town desire to engage Consultant to provide professional services to conduct a feasibility study for school bus services. 1.2 The Consultant represents and affirms that it is willing to perform the desired work pursuant to this Agreement. 1.3 Consultant warrants it possesses the distinct professional skills, qualifications, experience, and resources necessary to timely perform the services described in this Agreement. Consultant acknowledges Town has relied upon these warranties to retain Consultant. II. AGREEMENTS 2.1 Scope of Services. Consultant shall provide services as described in that certain proposal sent to the Town on October 18, 2017, which is hereby incorporated by reference and attached as Exhibit A. Term and Time of Performance. This contract will remain in effect from October 30,2017 to June 30,2019. Compliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations of goveming federal, state and local laws. Consultant represents and warrants to Town that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant shall maintain a Town of Los Gatos business license pursuant to Chapter 14 of the Code of the Town of Los Gatos. 2.4 Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. Information/Report Handline. All documents furnished to Consultant by the Town and all reports and supportive data prepared by the Consultant under this Agreement are the Town's property and shall be delivered to the Town upon the completion of Consultant's services or at the Town's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the Town to the public, and the Consultant shall not make any of these documents or information available to any School Bus Consultants - Consultant Agreement for Feasibility Study for a School Traffic Congestion Relief Program 2.2 2.3 2.5 Page I of6 2.6 individual or orgarization not employed by the Consultant or the Town without the written consent of the Town before such release. The Town acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and Town's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at Town's risk, unless Consultant expressly consents to such use in writing. Town further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. Compensation. Compensation for Consultant's professional services shall not exceed $491600, inclusive of all costs, based on the Cost Proposal in Exhibit A. Payment shall be based upon Town approval ofeach task. Billins. Billing shall be monthly by invoice within thirty (30) days of the rendering of the service and shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for Town review, even if only in partial or draft form. Payment shall be net thirty (30) days. All invoices and statements to the Town shall be addressed as follows: Invoices: Town of Los Gatos Attn: Accounts Payable P.O. Box 655 Los Gatos, CA 95031-0655 Availability of Records. Consultant shall maintain the records supporting this billing for not less than three years following completion of the work under this Agreement. Consultant shall make these records available to authorized personnel of the Town at the Consultant's offices during business hours upon written request of the Town. Assignability and Subcontractine. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the Town. 2.7 2.8 2.9 2.10 Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the Town. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to Town employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is School Bus Consultants - Consultant Agreement for Feasibility Study for a School Traffic Congestion Relief Program Page 2 of 6 brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 2.11 Conflict of Interest. Consultant understands that its professional responsibilities are solely to the Town. The Consultant has and shall not obtain any holding or interest within the Town of Los Gatos. Consultant has no business holdings or agreements with any individual member of the Staff or management of the Town or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the Town in the subject of this Agreement, and it shall immediately disassociate itself from such an interest, should it discover it has done so and shall, at the Town's sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify Town of this employment relationship, and shall, at the Town's sole discretion, sever any such employment relationship. 2.12 Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. III. INSURANCE AND INDEMNIFICATION 3.1 Minimum Scope of Insurance: Consultant agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: one million dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. 111.Consultant shall provide to the Town all certificates of insurance, with original endorsements effecting coverage. Consultant agrees that all certificates and endorsements are to be received and approved by the Town before work commences. School Bus Consultants - Consultant Agreement for Feasibility Study for a School Traffic Congestion Relief Program Page 3 of6 11. iv. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than $1,000,000 which is sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement. General Liability: l.The Town, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant, premises owned or used by the Consultant. This requirement does not apply to the professional liability insurance required for professional errors and omissions. ii.The Consultant's insurance coverage shall be primary insurance as respects the Town, its officers, officials, employees and volunteers. Any insurance or self-insurances maintained by the Town, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Town, its officers, officials, employees or volunteers. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. 3.2 All Coveraees. Each insurance policy required in this item shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the Town. Current certification of such insurance shall be kept on file at all times during the term of this agreement with the Town Clerk. J.J Workers' Compensation. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law and shall provide evidence of such policy to the Town before beginning services under this Agreement. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees. 3.4 Indemnification. The Consultant shall save, keep, hold harmless and indemnifu and defend the Town its officers, agent, employees and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which may be occasioned by a willful or negligent act or omissions of the Consultant, or any of the Consultant's officers, employees, or agents or any subconsultant. School Bus Consultants - Consultant Agreement for Feasibility Study for a School Traffic Congestion Relief Program lll IV Page 4 of 6 4.1 4.2 4.3 4.4 4.5 IV. GENERAL TERMS Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. Governins Law. This Agreement, regardless of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Santa Clara. Termination of Agreement. The Town and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen days (15) written notice of termination. In the event of termination, the Consultant shall deliver to the Town all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, Town shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the Town bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the Town and the Consultant. Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, including costs of appeal. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: 4.6 School Bus Consultants 18 SW 3'd Street, Suite 200 Lee's Summit, MO 64063 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to Town. 4.7 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the terms and conditions of this Agreement in respect of the Products or Services and any attachments to this Agreement, then the terms and conditions of this Agreement shall prevail over attachments or other writings. 4.8 Entire Aqreement. This Agreement, including all Exhibits, constitutes the complete and exclusive statement of the Agreement between the Town and Consultant. No terms, School Bus Consultants - Consultant Agreement for Feasibility Study for a School Traffic Congestion Relief Program Page 5 of6 Town of Los Gatos Attn: Town Clerk 110 E. Main Street Los Gatos, CA 95030 conditions, undcrstandings or agreemeats purporting to modi$ or vary this Agreernent, unless hereafter rnade in writing and signed by the party to be bound, shall be binding on either perty" IN WITNESS \IrHUREOF, the Town *nd Consultant have execulsd this Agreernent. Town of Los Gatos by: Consultant" by: Laurel Prevetti. Town Manager Recommended by: ,,.,, .,f I :s {.g .f ..,,8.{ tn,"n t 3 }rr*. I r$or rrr r' - Tirle rrf and Public Wcrks Approved as to Form; lichultz. School Bus Co*mhrnts * Con$ult nt Agrccrncnt for Feasibllity $tudy lbr a School Trafitic Congestion Relicf Prognm Page 6 of6 Rotrcrt Feasibility Study for a School Traffic Gongestion Relief Program Town of Los Gatos Revised October 18, 2017 PNOUD PANTHUN WffH THE TRA}ISPAN GNOUP OF COMPAXIES (sss] $1s*3377 www com n EXHIBIT A ,,,-, i ,= SCHOOL BUS , ,,,, ii ii*, - CONSULTANT$ October 18,2017 Ying Smith Department of Public Works - Town of Los Gatos 41 Miles Avenue Los Gatos, CA 95030 Dear [Ms. Smith School Bus Consultants, LLC (SBC) is pleased to resubmit this proposal to provide a Feasibility Study for a School Traffic Congestion Relief Program. SBC provides school transportation advisory services. This is our sole focus and our only business. As you review this proposal you will find that SBC has an extensive record of successfully completing many projects, and that we are uniquely well qualified to perform this work. ln particular, SBC provides: . Highly relevant qualifications and experience - SBC and its predecessor company Management Partnership Services, lnc. (MPS) have conducted over 400 consulting projects of various sizes and types for nearly 300 clients in 41 states and 4 Canadian provinces. SBC has worked with school transportation programs of all sizes ranging in size from as few as 5 to over 1,300 buses. Of particular note, as MPS we participated in the feasibility study, design, and implementation of the TRAFFIX school bus program in the San Ramon Valley. This was conducted under the auspices of the Town of Danville beginning in 2006, and concluding with the start of service in July, 2009. More recently, SBC was reengaged by the program in 2017 to assist with their first contract re- solicitation process, which is currently ongoing. . Exactly the skills required - SBC employs student transportation professionals, GIS technical experts, highly qualified management analysts, and consultants/ facilitators who collectively possess the precise mix of skills in transportation operations, education administration, quantitative analysis, program design, and change management required by the Town of Los Gatos for a successful feasibility study. o I focus on resu/fs - Every project we undertake begins with a fundamental understanding of the need to produce tangible results for our clients. SBC prides itself on producing practical results, and we define success by the implementation of our recommendations and the realization of measurable improvement in our client organizations. We look forward to the prospect of working with the Town of Los Gatos on this important project. Please do not hesitate to contact me if you have any questions regarding our proposal at BBB-518-3377 extension 515. Sincerely, Patrick D. Kneib West Region Manager e,ru FlolIE,F'*&THEE l{t?}t TH,fi TnAt*$PA* GROUP OF COi{FA*tt$ .is sw yd$t, $te.200 ','lewf* Surnrnit, M0 64063 (8SS) 510-S377 www.tronspor.group.corn I. .. i:. SCHOOL BUS ]I:1- = ,. CONSULTAHTS Table of Contents Qualifi cations & Experience Company Background Qualifications Specific to this Project ....... Project Staffing...... Team R6sum6s Project References TRAFFIX The Measure J Traffic Congestion Relief Agency, Atlanta Public Schools, Georgia Bakersfield City School District, California Work Plan Our Understanding of the Situation Approach Task Plan Task 1 -Assess lnterest & Demand Task 2 - Develop Preliminary Service Plans......... Task 3 - Quantify Demand & Refine Service P|an.......... Task 4 - Develop Recommendations & Final Report...... Cost Proposal Attachments Danville, California 1 ,1 2 ,4 4 6 6 6 7 8 8 B I I 10 11 11 13 14 Town of Los Gatos - Feasibility Study for School Bus Services SCHOOL BUS CONSULTANT$ Qualifications & Experience Company Background School Bus Consultants (SBC), a proud partner with the TransPar Group of Companies, represents the advisory services arm of this group and is dedicated to providing highly customized and targeted management services focused on all aspects of pupil transportation. This is our sole focus and our only business. ln this role, and over a 20- year history, part of which was as our predecessor organization Management Partnership Services, lnc. we have performed more than 400 consulting projects of various sizes and types for more than 300 school district and municipal clients in 41 states and 4 Canadian provinces. Our clients have included rural, suburban, and urban government entities with both contracted and client-owned school transportation systems. We have also worked with state pupil transportation agencies, regional cooperative transportation organizations, private investment firms, private sector transportation providers, and student transportation professional associations. A total of nine fulltime staff consultants are employed directly by SBC and bring more than 100 combined years in student transportation operations, system design and assessment, facilitation, change management, and technology applications to their work. This broad-base of experience and qualifications provides us with a unique perspective on the needs and requirements of transportation providers. Much of this experience has been focused on conceptualizing, designing, and implementing new transportation programs as well as reengineering of existing programs to meet new service requirements and changing operational circumstances. This coupling of practical industry-specific knowledge with unmatched advisory and change management skills is what makes SBC the go-to consultant for all things school transportation. SBC staff has also committed itself to sharing our lessons learned with the student transportation community. To that end we published, in conjunction with PaperClip Communications, a guide for transportation departments in their efforts to reduce transportation costs. Driving Down Costs: Essential Tools for Analyzing, Measuring and lmplementing Cost- Effective School Bus Services is a collection of nearly 40 articles written by SBC staff that focus on practical ways for transportation departments to evaluate their operations and identify opportunities to improve efficiency and effectiveness. ln addition to our project and outreach work, SBC also provides ongoing professional development to the student transportation community. We regularly conduct educational seminars and author articles for a number of the industry's professional organizations and journals. SBC staff have published articles in numerous professional journals, including School Transportation Director, Transporting Students with Disabilities and Special Needs, School Business Affairs, American School & University, School Transportation News, APWA Reporter, and Public fttlanagement. 1 Town of Los Gatos - Feasibility Study for School Bus Services Sf;HOOL BUS COfiSUI-TAHT$ We are also members of a number of professional school business and student transportation associations, including the National Association for Pupil Transportation (NAPT), lnternational Association of School Business Officials (ASBO), National School Transportation Association (NSTA), as well as numerous other state affiliates of these organizations. We are also associated with fleet organizations such as the American Public Works Association (APWA) and National Association of Fleet Administrators (NAFA). Qualifications Specific to this Project While SBC staff has significant experience, expertise, and qualifications related to the school transportation industry generally, SBC also brings a host of specific skills and experience that are directly related to the requirements of this project. The introductory section of the RFP establishes the following "highly desirable qualifications" for which SBC provides directly relevant skills and experience: o "Facilitation with a diverse and engaging community with many needs" - SBC has worked in 41 states. This work has spanned small rural operations plus the largest and most complex school transportation organizations in the country, such as in New York City. The communities in which these organizations operate have been highly diverse and demanding, but perhaps the most relevant examples that can provide a sense of SBC's capabilities in this area come from a similar project conducted years ago, and a very recent one, both of which required these exact quoted skills: - Town of Danville, California (2006-2009): Here, as indicated in our references as well, then MPS, lnc. worked closely with Danville and other stakeholders in assessing the feasibility, designing, and then implementing what is now the TRAFFIX school bus program in the San Ramon Valley. - Greenwich Public Schools, Connecticut (2016-2017): Over the past 1B months, SBC staff have been responsible for assessing the feasibility and then implementing later school start times in this highly demanding community. The work included large amounts of outreach to, and facilitation with, all stakeholders, and ending with a highly successful implementation in the school year just begun. . "Ability to collect and analyze data, solicit input, and support decision-making" - This describes the very essence of the analytical backbone behind each and every one of SBC's engagements. Perhaps of most relevance is a recently completed project for the Lamorinda School Bus Program where a comprehensive G|S-based survey and mapping of school bus stop safety was rigorously conducted and documented. While this resulted in the need to recommend service reductions, and this was poorly received by the community, the analysis and related data supported the conclusions and points to SBC's commitment to always do what is demonstrably correct based on analysis, not what is necessarily expected or desired. . "Sound understanding and experience in specialized transit service for schools" - ln addition to our work with directly comparable programs in TRAFFIX and Lamorinda, SBC has conducted numerous similar studies. There simply is no equal to our combination of practical experience conducting complex, difficult, nuanced school transportation studies such as this. 2 Town of Los Gatos - Feasibility Study for School Bus Services iE., iii 'E i,' SCHOSL BU$ SOHSULTAHT$ "Understanding of school-related travel patterns and congestion issues or similar Traffic Demand Management programs" Our mission at SBC is helping our client organizations provide safe and timely access to school. While the nature of what we do is heavily transportation and school bus focused, our work is always performed in the context of the core educational mission supported by transportation. As such, we have worked with, written about, and adyocated for, alternative means of providing access to school in the context of traffic relief (TRAFFIX, Safe Routes to School), Safety (Lamorinda), efficient circulation of traffic in and around school sites and many other related subject areas. ln this context, we have often worked with dedicated traffic engineering firms, but find that the necessary data will be already present in this project and have not proposed including this level of outside expertise in our project team. SBC also believes that the integration of new technologies represents the future of the industry. Therefore, SBC has spent the past several years investing in GIS expertise and software platforms for applying this technology in our services. As such, we have assigned appropriately expert staff, and will be using the ESRI ArcGlS software platform extensively in the task plan as outline further below. a 3 Town of Los Gatos - Feasibility Study for School Bus Services 'r'.,, = i;;;:'.. SCHOOL BUS , 1;.,"i iii, rr iiL i.l: ss H $ u tTA H TS Project Staffing SBC has assembled a project team that provides a mix of local presence, skills, and experience that is targeted precisely at the needs and demands of this project. These individuals will be committed to this project from its inception through completion, and will be supplemented by other staff members from SBC if other specific targeted resources or skills are required. The names and project roles are included here, and a brief biography follows. A full r6sum6 for each individual is available on request. . Patrick Kneib - Project Manager; Patrick will provide overall project supervision, and will be accountable to the Town of Los Gatos for the results achieved, and the successful conclusion of the project. He will provide quality assurance over reports and presentations and will be in attendance at all key meetings . Giovanni Cosentino - Lead Project Analyst; Giovanni will lead all field work and analyses in addition to doing all related map work and leading the drafting of all deliverables. Giovanniwill be present at all key meetings. . lan Jones - Project Analyst; lan will participate in all field work, analyses, deliverables and presentations, and will be attendance at many onsite meetings. Team R6sum6s Patrick D. Kneib Patrick has been working for SBC since 2013, and is currently the SBC West Region Manager, based in Phoenix, Arizona. Before joining SBC, Patrick was the Director of Transportation for the Kansas City Public Schools in Missouri. During his tenure at the KCPS, Patrick completed the adaptation of the district's transportation system during its "Right-Sizing Plan" that closed nearly half of its schools. He also facilitated the transition of oversight for the district's crossing guards from the Security Department to the Transportation Department, broadened the district's Safe Routes to School Program, created a lvledicaid Reimbursement Program for transportation services and oversaw the district-initiated transition from two school bus vendors to a single school bus vendor. Patrick holds a Master of Business administration degree, and has been a pivotal contributor to many SBC projects over the past several years. Giovanni R. Cosentino Giovanni has been a Project Analyst and Project Manager with SBC for the past 1B months. During this time, he has assisted K-12 school districts and programs across the United States with bell time analyses, routing analyses, operations review, outsourcing assessment, and RFP development. Most recently, Gio was the Project Manager for our work with the TRAFFIX program in the San Ramon Valley. Additionally, he has applied his knowledge of GIS and geographic principles to conduct analysis and examine spatial relationships to solve problems and develop routing solutions. Prior to joining SBC, Gio was a GIS Specialist for Atlanta Beltline lnc. in Atlanta, Georgia, and currently is based in SBC's East Coast office in Charleston, SC. 4 Town of Los Gatos - Feasibility Study for School Bus Services SCHOOL BUS CONSULTANTS Giovanni holds a Master of Science in Geosciences from Georgia State University. Ian Jones lan Jones has over five years of experience in the transportation industry with a focus on GIS and map data analysis. He has extensive experience with road networks as well as data and route efficiency analysis. He has worked for SBC since 2013, until recently assigned to our ongoing reform work for the student transportation program of the Hawaii Department of Education where he has been a route planner and analyst. lan is now based in Los Angeles and works on all manner of SBC engagements throughout the Western region, most recently for the Portland Public Schools and the Bakersfield Public Schools. lan holds a Bachelor of Science degree in Geography from the University of California. 5 Town of Los Gatos - Feasibility Study for School Bus Services :.. .:.. SCHOOLBUS .]. CONSULTAHT$ Ms. Judy Lloyd Program Manager mana ger@ ridetraffix.com (e25) 866-8739 Project References SBC has conducted a significant number of projects for organizations of various sizes. The three references below can provide specific feedback on our work process and quality. TRAFFIX The Measure J Traffic Congestion Relief Agency, Danville, California Previously mentioned was our predecessor organization's involvement in the development of this program. ln 2016, SBC was engaged to develop a comprehensive RFP for resoliciting the service at the conclusion of the current eight-year contract. The client is currently entering their last year of their contract and believed a new contract was necessary. The goal of the RFP is to help give options to TRAFFIX in the event that the next provider provides poor performance. Part of this is an extension to the current agreement with SBC whereby SBC will assist with evaluating alternative methods of service delivery. Our assigned Lead Analyst, Giovanni Cosentino, is the Project Manager for this ongoing work with TRAFFIX. Mr. Andrew Dillard Transportation Manager, Danville, CA adillard@danville.ca.gov (925) 314-3384 Atlanta Public Schools, Georgia Mr. John Franklin Transportation Director Atlanta Public Schools 1661 Metropolitan Parkway SW Atlanta, GA 30310 O:404-802-55'13 Email: iafranklin@atlanta.kl 2.ga.us Service Dates: June, 2016 to Present SBC is presently in a follow-up engagement with the Atlantic Public Schools, following a route review performed in the summer of 2016. The client engaged SBC due to a desire to better understand the routes, bell times, and operational performance. Long plagued by staff shortages, ineffective resource management, and expanding district-wide programming, the transportation department was in a state of change. The results were comprehensive in evaluating the various aspects driving a less than desired performance seen throughout the APS operation, and recommendations surrounded these findings. Many recommendations surrounded routing process, and belltime policy. The follow-up work that SBC is presently involved with surrounds assistance with implementation of our recommendations. 6 Town of Los Gatos - Feasibility Study for School Bus Services SCHOOL BUS CON$ULTANT$ Bakersfield City School District, California The client engaged SBC due to a desire to know the resulting effects of compressing the district's bell schedule to provide for more professional development (PD) time. The client required help to illustrate challenges associated with the district's desire to address teacher PD time needs by starting and ending all schools within 30 minutes of each other. The educational side of the district did not fully understand or appreciate the resource impacts of compressing the district's bell times or even converting from a multitiered system to a single tiered system. SBC was successfully able to impress upon the Administration the transportation costs of making the desired changes for educational and professional development purposes. A comprehensive report detailing the process and rational of the results was provided. Our assigned Project Manager, Patrick Kneib, and our assigned Lead Analyst, Giovanni Cosentino, were also the Project Manager and Project Analyst for this work. Mr. Bill Ross Director of Transportation rossb@bcgd.cg!0 (661) 631-5880 7 Town of Los Gatos - Feasibility Study for School Bus Services SCHOOL BUS CON$ULTANTS Work Plan Our Understanding of the Situation The Town of Los Gatos and the school community are exploring a new transit service customized to meet the needs of students traveling to and from schools. The desire for a school bus service is the outcome of extensive community engagement and work conducted over a number of years. The Feasibility Study described as the Scope of Work for this project is Phase 1 in implementing a transit service around schools. The stated objective is to provide for the safe transportation of children in the town of Los Gatos, in a manner that will reduce school- related congestion and improve overall safety. The objective for this Phase 1 Feasibility Study is to determine the feasibility of starting and operating transit service to schools with the primary purpose of congestion relief. Specifically, the study should quantify the demand for school busing service, the cost of providing service, and recommend funding strategies for implementation. Depending on the recommendations from the Feasibility Study, community input and Council direction, it is anticipated that the next steps (Phase 2) will be completing a business plan, funding strategies, and an implementation plan. The above series of statements are extracted from the RFP, and summarize well the intent of the project under consideration. SBC further understands that the funding for this first phase of work is being provided by the Town, but that a funding request through Measure B for this phase and future phases of work are a top priority. SBC understands the importance placed on a successful outcome for this project, and has defined an approach and task plan designed to provide for a high level of confidence in the overall results. Approach The Town's document "Los Gatos lvleasure B Project Prioritization" defines the need for a study that will test the feasibility of a school bus model similar to that implemented in Danville. As noted in the qualifications and experience section of this proposal, SBC was the consultant that worked directly with Danville on the creation of the program now known as TRAFFIX, and that we are currently engaged with TRAFFIX on further refinements to the program. Our proposed approach here will be similar in that it represents the first stage in a design-build process, recognizes the absolutely critical nature of achieving consensus through stakeholder involvement and engagement, and is targeted at developing results that will be readily leveraged and used as a jumping off point for the subsequent phases of work, whether or not SBC is engaged to assist further. ln this last sense, the task plan described below is designed to be a stand-alone, comprehensive piece of work that will further the objectives of the Town and the stakeholders in this process. Our objective is to add value and leave the development of this program one step closer to fruition. 8 Town of Los Gatos - Feasibility Study for School Bus Services , ,', scHoolBU$..:. .] CONSULTAHTS Task Plan Task 1 - Assess lnterest & Demand This first task is the most critical element of work as it will establish the baseline from which the success of the entire endeavor will be measured. Engaging the varied stakeholders in the process in such a way that trust is engendered, actionable information is collected, and plans are accurately communicated will require a thoughtful and comprehensive approach. SBC will begin by conducting a series of project startup meetings during which readily available data is collected, the history of the work completed to date is discussed and understood, the culture and needs of the community are explored, and an outreach plan is developed. The entire SBC project team will attend these meetings. lt will be important for the key members of the Town's project staff to be present as well. The following general approach to conducting stakeholder outreach will be discussed, refined, and finalized during these meetings: 1. An initial "early outreach" phase will be conducted with leaders of key stakeholder groups as identified during the project startup meetings. This outreach will be conducted primarily during in-person interviews, but other forms of contact such as surveys may be included depending on circumstance. We will also include an initial "heads-up" messaging campaign to be conducted via email, social media, or such other mechanisms as may be determined appropriate. The purpose of this campaign will be to help bring the entire community up to a level of awareness that the work has begun, and that further outreach is to be expected. 2. Based on feedback received during this first effort, SBC will (in partnership with the Town's project team) develop and execute a second phase of outreach which will be both more targeted and more comprehensive. The timing and content for this phase of outreach cannot be fully projected until the SBC team has been engaged and the first phase completed, but we expect it to consist of a number of mechanisms such as in- person meetings, information sessions, and online surveys. The purpose is to engage the community generally, plus parents and students specifically, for the purpose of gauging interest in, and concerns with, the development of a school bus service. All potential factors, issues, and concerns will be addressed through this outreach, to include but not be limited to pricing sensitivity, commuting decisions, family and sibling care, after school activities, safety considerations and many others. A parallel analytical effort will be conducted while the outreach phases proceed. SBC staff will collect any and all available data that will support a quantitative and qualitative assessment of the concentration of likely demand for a school bus service. We understand from the RFP document that data available includes student addresses, school enrollments, existing traffic counts, existing travel modes, bell times, and qualitative and quantitative safety information. During the project startup meetings SBC will also explore any others sources of data and information that may be useful in the analysis. I Town of Los Gatos - Feasibility Study for School Bus Services SCHOOL BUS CONSULTANTS Several methods of analysis will be utilized, and will leverage SBC's past experience with similar efforts. The primary analysis will be geo-spatial, relying on GIS technology and analytical skills inherent in SBC's service offering to visualize and othenruise analyze the potential demand for, and construct of, a school bus service. This analysis will be supported by other data and information, both quantitative and qualitative, to create an initial assessment of likely demand patterns complete with a map that overlays the concentration of demand along with congested intersections. The analysis and the results of the outreach will be combined in a technical memorandum which will be circulated to the Town's project team and other stakeholders as identified by the Town. The purpose of this memorandum will be twofold. First, it will form a stand-alone deliverable for this first task in the work plan. As such it will be the primary mechanism enabling Town staff to develop the initial service plan as called for in Task 2. Second, it will form a core input, together with the deliverables for Tasks 2 & 3, to the overall project report to be developed and provided as the capstone deliverable in Task 4. Task 1 Deliverables: Demand vs. Congestion Map and Technical Memorandum (anticipated completion by Dec. 22nd,2017) Task 1 Anticipatedi Site Visits: Nov. 1-3, 2017 (early outreach) and Nov. 28-30,2017 (first survey) Task 2 - Develop Preliminary Service Plans SBC will assume a primarily supportive role in this interim task. As called for in the RFP, Town staff will utilize the results of Task 1 to design a preliminary service plan but work on this task can begin prior to the receipt of Task 1's deliverables. This plan will consist of: o Preliminary bus routes and schedules; r Preliminary bus stops / pick-up and drop-off locations; o Estimates of bus types, costs, and driver needs; and o Estimates of service hours and costs. SBC will work closely with staff to provide the benefit of our experience and expertise. We will review the plan as it is being developed and after it is fully drafted, providing our unbiased and honest appraisal of its viability, appropriateness, and accuracy. Once the preliminary plan has been finalized, the SBC team will utilize the results and all available information on traffic patterns at congested streets and intersections to conduct a separate and independent assessment of the likely impact of the plan on reducing automobile trips. SBC will construct the analysis in such a way that assumptions can be easily altered, and sensitivity testing conducted. The goal will be to provide the ability for stakeholders to evaluate Town of Los Gatos - Feasibility Study for School Bus Services 10 SCHOOL BUS CON$ULTANTS "what-if' scenarios in order to better enable a comparison of the costs and benefits of the preliminary service plans, to assist in identifying a set of candidate bus routes, and in the final refinements and outreach to be conducted in the next task. The SBC team will utilize the results of the analysis and any sensitivity testing, together with the preliminary service plan, to assist staff and selected community stakeholders in identifying a group of candidate bus routes to be presented and refined in the next task. These routes will be combined with GIS-based maps containing overlays based on SBC's initial demand analysis and prepared for presentation. The analysis and the candidate route maps will be documented in a technical memorandum similar in structure and purpose to that provided as a stand-alone deliverable in Task 1. Task 2 Deliverables: Preliminary Service Plan fioint deliverable), Traffic Reduction Assessment, and Technical lt/emorandum (anticipated completion also by Dec.22"d, 2017) Task 3 - Quantify Demand & Refine Service Plan SBC will return to a more activist role in the evaluation and refinement of the preliminary service plan, and its evaluation by the community. To begin, SBC will work with staff to evaluate, refine, and document a service plan that includes several of the best performing routes from a traffic congestion relief perspective. The revised plan will include detailed route information, pick-up and drop-off times, and expected service pricing ranges. These will be presented for feedback via a formal survey mechanism targeted at school age parents and potential users of the system. Based on feedback received, SBC will prepare a ridership projection and provide this to staff as the third and final interim project deliverable. Town staff, with advice and input from SBC, will then produce its estimates of preliminary program costs. As part of this process, SBC will evaluate and make any recommendations concerning the potential for school bell time adjustments that may have a positive impact on operating efficiency. The results thus produced will serve as the final input to the creation of the final project deliverables in Task 4. Task 3 Deliverables: Revised Service Plan fioint deliverable, anticipated completion by Jan. Sth, 2018), Stakeholder Survey (anticipated distribution by Jan. 1Oth, 2018), Ridership Projection (anticipated completion by Jan. 23'd, 2018), and Preliminary Program Costs fioint deliverable, anticipated completion by Jan. 26th, 2o1B) Task 3 Anticipated" Site Visits: Jan. 9-1 1,2018 (second survey) Task 4 - Develop Recommendations & Final Report Using the results of the preceding three tasks, the SBC project team will evaluate the feasibility of starting and operating a school bus transit service to schools and will develop recommendations as to the best option for the Town's consideration. These results will be presented to the Town, with an audience of its choosing, in a working session format first. The purpose of this presentation will be to discuss and debate the overall results and conclusions Town of Los Gatos - Feasibility Study for School Bus Services 11 :.i i,:u l.ir t::ir SCHOSL Bl"rS iLr;1 iffil -,r:.1,, I = ;;=; ssHsu LTAH?$ such that a consensus can be reached, and all options, constraints, findings, and recommendations are fully understood before anything is committed to writing in a final project report. The results will be adjusted accordingly, and will be documented in the final report. The report will thoroughly cover the methodologies followed and assumptions made in reaching the final conclusions regarding feasibility, and will include as its capstone an assessment of the impact a school bus program might have on travel patterns and congestion in the targeted areas. Task 4 Deliverables: Draft Presentation, Final Presentation and Final Report (final report anticipated completion by early April, 2018) Task 4 Anticipated"' Site Visits: Jan. 30-31 ,2018(draft recommendations) and Feb. 21-22,2018 (final recommendations) Town of Los Gatos - Feasibility Study for School Bus Services 12 SCHOOL BUS CO N SU ITANTS Gost Proposal School Bus Consultants, LLC proposes to complete the work plan as described herein, including each of the named deliverables specified in the Task Plan section off this document, for a total price not to exceed $49,600.00, inclusive of all professional fees and related expenses, and in accordance with the rate schedule outlined below. SBC proposes to invoice The Town of Gatos on a monthly basis in accordance with the hours worked each month through project completion. Estimated budget by staff-hours: Estimated budget by task-hours Please be assured of our willingness to negotiate the scope of work and the associated pricing should this proposal not fully meet with the needs and expectations of the Town of Gatos. NOTE: Only site-visitcritical SBC project team members will attend scheduled site visits, and determinations of criticality will be made by SBC on a case-by-case basis. Blended Rate/Hr.Task Total Hours Town of Los Gatos - Feasibility Study for School Bus Services 13 Staff Rate per Hr.Hours Total Thomas FIafl* Project Executive $fi00u00 t5 $fi,000.00 Patrick Kneib - Pr{ect Manager $1S5.:.O0 60 $9,900.00 ff-iovanni Cosentino * Lead Ar*Hlfst sn#s,fi0 1SCI $mifiCI0,00 lan Jones - Analyst $135.00 100 $tB,soo.oo Total 3$5 $4$;600.oo Task 1 - Assess lnterest & Demand $148.06 150 $22,209.00 Task 2 * Develop Preliminary Service Plans $148.06 50 $7,403.00 Task 3 - Quanti$ Demand & Refine Service Plan $148.06 75 $11,104.50 Task 4 * Develop Recommendations & Final Report I Sf+A.OO 60 I $8,883.s0 Total 335 $49,600.00 '., ,". '' coN$ULTANTS Attachments Required forms are included following this page. Town of Los Gatos - Feasibility Study for School Bus Services 14 PROPOSER (please print): ATTACHMENT B Proposer's Information Form TransPar Group, Inc. dba School Bus Consultants Address: l8 SW 3rd Street. Suite 200 Lees Summit. MO 64063 l't Contact person (Name):Patrick Kneib Title: West Region Manager Office Tel . 888.518.3377 , ext 515 Fax: N/A Direct/Cell 480.202.47s4 Email . pkneib@schoolbusconsultants.com 2nd Contact person (Name) Title: President Office Tel 888.5 18.3377 , ext. 514 Thomas Platt Direct/Cell. 301.461.4084 Email: tplatt@schoolbusconsultants.com Pu*, N/A Proposer, ifselected, intends to carry on the business as (check one): tr Individual E Joint Venture E Partnership E Corporation Year incorporated?I 995 In what state? MO When authorized to do business in Califomia? ):2017 E Other (explain) ADDENDA To assure that all Proposers have received each addendum, check the appropriate box(es) below. Failure to acknowledge receipt of an addendum/addenda may be considered an irregularity in the Proposal: Addendum number(s) received: trl a2 tr3 z4 us tr6 E No Addendum/Addenda Were Received (check and initial) Request./br Proposal Page l0 of 2l PROPOSER'S SIGNATURE No proposal shall be accepted which has not been signed in ink in the appropriate space below By signing below, the submission of a proposal shall be deemed a representation and certification by the Proposer that they have investigated all aspects of the RFP, that they are aware of the applicable facts pertaining to the RFP process, its procedures and requirements, and they have read and understand the RFP. No request for modihcation of the proposal shall be considered after its submission on the grounds that the Proposer was not fully informed as to any fact or condition. (1) If Proposer is INDIVIDUAL, sign here: Proposer's Signature Proposer's typed name and title Date: (2) lf Proposer is PARTNERSHIP or JOINT VENTaRE, at least (2) Partners or each of the Joint Venturers shall sign here: Partnership or Joint Venture Name (type or print) Signature Name of Member of the Partnership orJoint Venture (type or print) Date: Signature Name of Member of the Partnership or Joint Venture Name (type or print) Requestfor Proposal Page lI of2l Date: (3) If Proposer is a CORPORATION, the duly authorized officer(s) shall sign as follows:The undersigned certify that they are respectively: President (Title) and West Region Manger 6itle) of the corporation named below; that they are designated to sign the Proposal Cost Form by resolution (attach a certified copy, with corporate seal, if applicable, notarized as to its authenticity or Secretary's certificate of authorization) for and on behalf of the below named CORPORATION, and that they are authorized to execute same for and on behalf of said CORPORATION. School Bus Consultants, LLC Corporation Name (type or print) *"W Signature Thomas W. Platt, President Name of Member of the Corporation (type or print) pu,". October 18,2017 Signature Patrick D. Kneib, West Region Manager Name of Member of the Corporation (type or print) Date: October 18, 2017 Request for Proposal Page I2 of2l M ATTACHMENT D Cost Proposal Format Consultant shall provide a separate detailed itemized schedule of rates and fees which includes all billing amounts and costs. Project billing will be based on these rates and fees. Based on review of the project documents, the anticipated not to exceed amount of this agreement is: $ 49,600.000 Requestfor Proposal Page 2l of2l ning purposes only anning purposes only planning purposes only Patrick D. Kneib p: (888) 518-3377, ext. 515 e: pkneib@schoolbusconsultants.com www.TransParG rou p.com . .: PNOUD PANTilER WITH THE TRAilSPAR GNOUF OF (888) 518-3377 www.lrn nspcrg raup.c0m